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Home My WebLink About2000-01-05 MINUTES- .- . -- COTTAGE GROVE GITY COUNCIL January 5, 2000 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business �ot scheduled for Councii action and on the Agenda. Mayor Denzer encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor John Denzer Council Member Pat Rice Council Member Cheryl Kohls Council Member Sandy Shiely Council Member Jim Wolcott Also Present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Jim Kinsey, Public Safety Director Bob Long, City Attorney;'Kennedy & Graven Jerry Bourdon, City Engineer, BRAA Les Burshten, Public Works Director Michelle Wolfe, Asst. City Administrator John Fredtickson, Asst. Public Works/Parks & Recreation Director There were no open forum issues. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on Wednesday, Ja�uary 5, 2000, at the Cottage Grove City Hall, 7516 80` Street South. Mayor Denzercailed the meeting to order at7:30 p.m. ROLL CALL Present: Mayor John Denzer Gouncil Member Pat Rice Councii Member Cheryi Kohls Council Member Sandy Shiely Council Member Jim Wolcott Also Present: Ryan Schroeder, City Administrator Caron Stra�sky, City Clerk Jim Ki�sey, Public Safety Director Bob �ong, City Attorney, Kennedy & Graven Jerry Bourdon, Gity Engineer, BRAA Les Burshten, Public Works Director Micheile Wolfe, Asst. City Administrator John Fredrickson, Asst. Pubiic Works/Parks & Recreation Director Regular Meeting — January 5, 2000 Cotfage Grove City Council Page 2 Mayor Denzer presided over the meeting. ADOPTION OF AGENDA MOTION BY WO�COTT, SECONDED BY SHIELY, TO APPROVE THE FINAL AGENDA. MOTION CARRIED. 5-0. PRESENTATIONS — None. APPROVAL OF MINUTES Council Member Kohis requested that the minutes of the November 17 meeting be amended. On page 5 under Council Comments and Requests, the name of the park shouid be "Oid Grove Community Park". Council accepted the minutes of the November 17 regular meeting as amended and the minutes of the December 1 meeting as presented. CONSENT CALENDAR Council pulled Items D, F and G for discussion purposes. Policy - Sale of Advertising Space at Ice Arena Terry Johnsen, on behalf of the skating community, thanked the City Councii and Staff for modifying the advertising agreements. He requested that the City Council consider waiving advertising fees for this year and to earmark future revenue for improvements at the ice arena (e.g. new speaker system). Johnsen also asked whether the City would invest in permanently repairing the ice arena in 2000. Shiely agreed with Mc Johnsen's request to earmark future advertising revenues for specific ice arena improvements. Public Works Director Les Burshten informed the Councii that staff wili be completing their report on the ice area very soon and that a recommendation would be forthcoming. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO WAIVE THE $100.00 PER SIGN ADVERTISING FEES AT THE ICE ARENA FOR THE YEAR 2000. MOTION CARRIED. 5-0. Council consensus was to earmark the advertising revenue toward specific improvements at the Ice Arena. Temporary and Part-Time Employee Waqes There was discussion on increasing the training wages for part-time Fire Fighters and the new temporary part-time Recreation Program Assistant position. Schroeder reminded the Council that they piaced $20,500 to increase part-time fire fighter training wages in contingency, untii Staff has a better idea what it will cost to permanently repair the ice at the Ice Arena. Regular Meeting - January 5, 2000 Cottage Grove City Council Page 3 Maiestic Auction and Antiques Inc. Schroeder informed the Council the on-site septic system required under the interim conditional use permit (Resolution No. 99-42), has been upgraded. MOTION BY WOLCOTT, SECONDED BY SHIELY, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWWG MINUTES: i. PUBLIC WORKS COMMISSION MEETING OF NOVEMBER 8, 1999; AND ii. PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION MEETING OF NOVEMBER 9, 1999 B. ADOPT RESOLUTION NO. 00-01, A RESOLUTION DESIGNATWG DEPOSITORIES FOR CITY FUNDS AND AUTHORIZING THE INVESTMENT OF SURPLUS FUNDS FOR 2000. C. DESIGNATE THE SOUTH WASHINGTON COUNTY BULLETIN AS THE CITY OF COTTAGE GROVE'S OFFICIAL NEWSPAPER FOR 2000. D. ADOPT THE PROPOSED ADVERTISING AGREEMENTS FOR THE COl GROVE ICE ARENA. E. AUTHORIZE THE PURCHASE OF A NEW CASH REGISTER SYSTEM FOR THE RIVER OAKS GOLF COURSE FROM DYNAMIC PRODUCTS SYSTEM FOR $17,465 PLUS SALES TAX. F. ADOPT RESOLUT/ON NO. 00-02, A RESOLUTION ESTABLISHING WAGES FOR TEMPORARY AND PART-TIME CITY EMPLOYEES FOR 2000, REPEALING RESaLUTION NO. 99-32. G. AUTHORIZE ISSUANCE OF A MULTIPLE SECONDHAND GOODS LICENSE TO MAJESTIC AUCTION AND ANTIQUES, WC., 9165 WEST POINT DOUGLAS ROAD, CONTINGENT ON: i. COMPLIANCE WITH REGULATIONS IN COTTAGE GROVE CITY CODE, ARTICLE II OF CHAPTER 18 RELATING TO PAWNBROKERS AND SECOND HAND GOODS DEALERS. ii. SRTISFACTORY COMP�ETION OF A FIRE INSPECTION BY THE CITY'S FIRE INSPECTOR. iii. COMPLIANCE WITH TERMS AND CONDITIONS OF THE INTERIM CONDITIONAL USE PERMIT (RESO�UTION NO. 99-42) ISSUED FOR THE PERIOD APRIL 7, 1999 TO APRIL 7, 2000. H. APPROVE APPOINTMENT OF PUBLIC SAFETY DIRECTOR JIM KINSEY TO REGULAR STATUS EMPLOYMENT. I. APPROVE THE ATT'ORNEY RETAINER AGREEMENT BETWEEN THE CITY AND KENNEDY & GRAVE, CHARTERED FOR THE PERIOD OF JANUARY 1, 2000 TO DECEMBER 31, 200Q, AND AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY. J. APPROVE THE SETTLEMENT AGREEMENT BETWEEN THE CITY, CURB MASTERS, INC., AND HARDRIVES, ING., RELATING TO THE 1996 STREET RECONSTRUCTION PROJECT E2A, AND AUTHORIZE THE GITY CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY. Regular Meeting — January 5, 2000 Cottage Grove City Council Page a K. APPROVE CHANGE ORDER NO. 6 AND 7 TO THE CONTRACT WITH NORTHFIELD CONSTRUCTION CO., WC., TO TNE RNER OAKS GOLF CLUBHOUSE PROJECT. L. ADOPT R�SOLUTtON NO: 00-03, A RESOLUTION RECEIVWG' FERSlBILlTY REPORT AND CALLWG FOR A PUB�IC IMPROVEMENT HEARING TO BE HELD ON FEBRUARY 16, 2000 AT 7:30 P.M., FOR THE 2000 HIGHLANDS/PAVEMENT MANAGEMENT PROJECT. M. ACCEPT THE RESIGNATIONS OF GLEN BROWN AND KEN BOYDER FROM THE PLANNWG COMMISSION EFFECTIVE JANUARY 1, 2000, EXTENDWG GRATITUDE TO EACH FOR THEiR YEARS OF SERVICE ON THE COMMISSION. Y N. ADOPT RESOLUT/ON NO. DO-04, A RESOLUTION APPROVING APPLICATION TO THE MINNESOTA GAMBLING CONTROL BOARD FOR A CLASS "B° PREMISES PERMIT TO CONDUCT LAWFUL PURPOSE GAMBLING AT THE NEW MOON, 8180 HADLEY'AVENUE SOUTH. MOTION CARRIED. 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES PUBLIC HEARINGS BID AWARDS UNFINISHED AND NEW BUSINESS Outdoor Aauatics Facilities Report Council reviewed the Staff Report from Diane Evans and the recommendation to schedule a workshop to discuss the creation of a Task Force to further study construction options, alternatives, and potential sites for a new swimming facility. Shiely commented she was in favor ofthe CityVision 21 Task Force recommendation to construct a "community center" that wouid include the construction of a new pool. She stated she would like to discuss the concept in detail with the Councii in workshop session. Wolcott stated he would be interested in finding out how the communities in the Staff Report funded their facilities — a bond referendum, the State bonding bill, eta Shiely commented she has always felt the construction of a community center would have to be funded by a referendum. Councif directed Staff to prepare a feasibility report and cost estimate on constructing a community center in conjunction with a municipal pool. The report is to include land acquisition and potentiai funding sources. Acting Mayor and Council Liaison Appointments. Mayor Denzer recommended that the Acting Mayor and Councii liaison appointments to the various commissions and committees of the City remain the same as they were in 1999: � Regular Meeting — January 5, 2000 Cottage Grove City Council Page 5 Kohis requested that she be appointed as the Council liaison to the Planning Commission. Denzer stated according to past practices, the Pianning Commission liaison has been serving two consecutive years. Shiely recommended rotating the Acting Mayor appointments. Denzer reminded the Council how he offered the Acting Mayor position to Councii Member Kohls for 1999 but she declined the offer. If she were i�terested, he would recommend that Council Kohls be appointed Acting Mayor for 2000. Kohls stated she was truly interested in the Planning Commission liaison appointment. Alternatively, she wouid accept the Acting Mayor appointment. In addition, Kohls stated she would like to continue to serve as the liaison to the Human Services/Rights Commission and Historic Preservation Advisory Committee. Councii agreed to the following appointments for 2000: Kohis commented she has not been receiving notices of intergovernmental Gommittee meetings and requested that her name be placed on the mailing list. Woicott asked for a status report from the Great Grove Get-Together Committee on the 2000 celebration. Shiely expressed an interest in hoiding a Joint City Council/Advisory Commission Meeting to discuss 2000 goals and objections. Wolcott stated the City Council should discuss future goals and objectives before they hold a meeting with advisory commission members. Year 2000 Pubiic Improvement Land Acquisitions Schroeder reported on proposed land acquisitions to complete construction of road improvements on fdeal Avenue, south of 100' and 100` Street, west of Jamaica. He stated Staff is evaluating an Regular Meeting - January 5, 2000 Cottage Grove City Council Page 6 optional design consisting of a 27-foot roadway section, two (2) 12-foot lanes, two (2) 1.5-foot shoulders, and an 8-foot off-roatl trail: Based on the preliminary acquisition estimates, an off-street trail may not be cost-prohibitive. The optional design would eliminate the need to remove pine trees aio�g fhe east side. Additionally, Staff would propose acquiring up to three acres of iand elong the east side for the trail. Gene Smaliidge, 10992 Point Douglas Road, stated they agree conceptually with Staff's proposai. Kohis stated she was in favor of the proposal to install an off-street trail. Wolcott stated the City Administrator has assured him that there wili be room between the road and the trail to stack snow in the winter months. Council unanimously authorized the City Administrator to further pursue the optional road design and pursue additional funding from Metropolitan Councii Environmental Services. Prosecution Services Report Council reviewed the prosecution services update from Prosecuting Attomey Joseph Taylor. Council directed Staff to draft a letterfrom the City Gouncil to the Washington County Bench; Gounty Administrator and the Washington County Board of Directors informing them what it cost the City of Coftage Grove when jury triais were moved from Cottage Grove to Stiliwater. MOTION BY SHIELY, SECONDED BY WOLCOTT, TO AUTHORIZE AN INCREASE IN PROSECUTING Al JOSEPH TAYLOR'S 2000 FEE TO NO MORE TNAN $102,000, DUE TO THE ADDITIONAL COST INCURRED BY THE CITY WHEN WASHINGTON COUNTY MOVED COURT TO THE COUNTY SEAT IN STIL�WATER. Kohis asked staff whether the cities of Newport and St. Paul Park experienced similar increases in prosecuting fees. UPON VOTE, MOTION CARRIED. 5-0. RESPONSE TO PREVIOUSLY RAISEO COUNCI� COMMENTS AND REQUESTS COUNCIL COMMENTS AND REQUESTS PAY BILLS MOTION BY SHIELY, SECONDED BY RICE, TO APPROVE PAYMENT OF CHECK NUMBERS 111104 TO 111305 TOTALING $571,476.18. MOTION CARRIED. 5-0. CLOSED SESSION MOTIONS BY WOLCOTf, SECONDED BY KOHLS, TO TEMPORARILY CLOSE THE REGULAR MEETING. MOTION GARRIED. 5-0. Present: Mayor John Denzer Cou�cil Members Jim Woicott Counci� Members Cheryl Kohls Regular Meeting — January 5, 2000 Cottage Grove City Council Page 7 Council Members Pat Rice Council Member Cheryi Kohls Also: Ryan Schroeder, City Administrator Michelle Woife, Assistant City Admi�istrator Bob Long, City Attorney, Kennedy & Graven Pursuant to the open meeting law, the Council held a ciosed session to discuss 2000 Labor Contract negotiations. A complete tape recording of the closed session is on file in the office of the City Cierk. MOTION BY WO�COTT, SECONDED BY KOHLS, TO ADJOURN THE CLOSED SESSION AND RECONVENE THE REGULAR MEETING. MOTION CARRIED. 5-0. ADJOURNMENT MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADJOURN THE REGULAR MEETING AT 9:45 P.M. MOTION CARRIED. 5-0. Respectfully submitted, Caron M. Stransky City Clerk CMC