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Home My WebLink About2000-04-05 AGENDA.i \ G ; t��1�7G1 COTTAGE GROVE C1TY COU(VC1L APRIL 5, 2000 Persons wishing to address the Counc+l during this meeting are asked to fil/ out a `Speaker Signup Form" and return the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects fhat are not a parf of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum wil/ adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LfVE, airing on Government Channel 12: REGUL.AR MEETING - 7:30 P.M. CA�L TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MtNUTES 4. CONSENT CA�ENDAR A. Accept and Place on File the Following Minutes: i. Public Safety, Health and Welfare Commission of February 8, 2000. ii. Economic Development Authority of February 8,. 2000. iii. Pubiic Works Commission of February 22 2000. iv. Planning Commission of February 28 2000. B. Appointments of Allan DuBois and Jon Hempel to the Parks, Recreation and Natural Resources Commission. Staff Recommendation: By consensus of an interviewing committee consisting of Sandy Shiely, Jon Cheney, and John Fredrrckson, approve the appointments. C. Consider City policy regarding fines for certain improper conduct of liquor licensees. SfaKRecommendation: Adopt a resolution specifying fines for liquor license v�olations. This action is necessary because the Alcohol and Gambling Enforcement Division invokes a provision of the Minnesota Statutes when a locat government fails to impose a monefary penalry for violations, thereby assessing the monetary penalty fhemse/ves. APRIL 5, 2000 AGENDA Cottage Grove City Council D. Consider accepting cash donations toward the purchase of an unbudgeted thermal imager for the Fire Department. Sfaff Recommendation: Adopt a resolution accepting the cash donations. Council wrll be interested to nofe that a'total of $3; 705' has been collected to date for the purchase of this device. E. Consider the appointment of Jon Cheney as Chairman of the Parks, Recreation and Natural Resources Commission. Staff Recommendafion: Approve the appointment as recammended by members of fhe Commission. F. Accept resignation of Rod Beyer from the Human Setvices Commission. Staff Recommendation: Accept resignation. The remainder of fhis term extends to February 28 2001. *G. Consider supplementing the Employment Agreement with City Administrator Ryan Schroeder by setting a new salary. Staff Recommendafion: Adopt a resolution supplementing the Employment Agreement witFi City Administrafor Ryan Schroeder by setting a new yearly sa(ary of $85,000, effective February 28, 2000. This action was requested by fhe City Council during a workshop session on March 15, 2000. H. Consider changes to part-time firefighter wages, Statf Recommendation: Adopt a resolution establishing wages Cor temporary and part-time employees that incorporates the new firefighter pay rates for drilis (i.e. trainrng time) and standbytime. The CityCouncil recentlyapprovedthe appropriatro� offunds from the Council Co�tingency in the Cdeneral Fund with the proposed wage increases in mind i. Consider approval of Change Order #1 for the West Draw Water Tower Project. Staff Recommendation: Approve the change order, which is fo upgrade the main circuit breaker and associated equipment from 100 amps to 200 amps. J. Consider accepting a Washington County School-to-Work Grant in the amount of $2,500. Staff Recommendation: Adopt a resolution accepting the grant. This grant will provide financial rewards to youfh volunteers in the Recreafion DepartmenYs U-Lead and U/R programs. *K. Consider authorizing issuance of a Consumption and Display (Set Up) Permit to Boondocks Bar and Grill, 7402 Lamar Avenue South. Staff Recommendation: Authorize issuance of the permit. After an investigation of the applicant by the Public Safety Department, no facts were found thaf woutd constitute a basis for denial. L. Consider renewal of the Workers' Compensation Insurance Plan for all City employees, the Mayor and City Councii Members, and Members of the Economic Development Authority. Staff Recommendation. Aufhonze staff to purchase workers' compensation insurance coverage through the League of Minnesota Cities Insurance Trust (LMCIT) for the period April 3, 2000 to April3, 2001 for$113,509. M. Consider appointing Jon Auge as the Planning Commissiorr Chairperson. Staff Recommendationr Approve the appointment. The Planning Commission unanimously voted to re-elect Jon Auge as Chairperson at their March 27, 2000 Annual Meeting. N. Consider approving the plans and specifications for the construction of all public improvements for Pine Forest 6th Addition and setting a bid date of April 27, 2000. Staif Recommendation: Adopt a resolution approving fhe plans and spec±fications, and setting a bid date. The final plat for thrs subdivision was approved by fhe City Council on March 1; this approval also authorized the preparafion of a subdiuision agreement, as well as fhe preparation of preliminary cost estimates for a/I public improvemenfs wrthrn the subdivision by the City Engineer. APRIL 5, 2000 AGENDA Cottage Grove City Council 5. � O. Consider approving the Pavement Rehabilitatio 2000. � � � � � *`U construction pians and specifications for the 2000 n Project, and setting a bid opening date of April 27, Staff Recommendation: Adopt a resolution approving the plans and specifications and setting a bid opening date. This project covers 110th Street and Ideal Avenue. Consider authorizing staff to enter into a cost-sharing agreement for backstop improvements at Armstrong Elementary School and Crestview Elementary School with the Softball Division of the CGAA. Staff Recommendafion: Authorize sfaff to enter into an agreement. Under this proposal, the City would be contributing $3,000 and the CGAA would be confributing $3,982 on these improvements. Cost-sharing agreements of this sort have been used at Old Cottage Grove Communify Park and Grey Cloud E/ementary School in recent years. Consider issuance of single-occasion gambling permit to Youth Service Bureau, Inc. Staff Recommendation: Approve rssuance of the permit and waive the $100 permit fee. The event is a raffle to be held in conjunction with the 6reat Grove Get Together on Saturday, June 10, in Kingsfon Park. Receive and place on file a handout titled Guideline for Public Improvement Process. Staff Recommendafion: Receive the handout. This handout was prepared by staff and explains the processes fhat the City must go through #o make pubtic improvements.-- Consider accepting citizen donations of cash for the Great Grove Get Together and the Cottage Grove Jaycees Community Celebration. Sfaff Recommendation: Adopt a resolution accepting the donations fotaling $232. The total collected year-to-dafe is $342. Review budget status of River Oaks Clubhouse construction. Staff Recommendation: Review contracfor costs to date. Consider entering into Wakota Mutual Firefighters Aid Agreement as amended. SfaK Recommendation: Authorize fhe City to enter into the agreement as amended. The City of Cottage Grove is currentty entered info a Wakofa Mutual Firefighters Aid Agreemenf, however, some minor language changes necessitate the need for entrance into a new agreement, RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES PUB�IC HEARINGS 7. BID AWARDS A. Consider awarding bid for the 20U0 Sealcoat Project. Staff Recommendation: Adopt a resolution awarding fhe bid fo Bituminous Roadways in the amount of $155,404.66. Four bids were received for this project and publicly opened on March 20, 2000, with Bituminous Roadways being the low bidder. 8. UNFINISHED AND NEW BUSINESS A. Consider modifications to the 2000 Capital lmprovement Plan to allow the purchase of new play equipment at Hamlet Park and Pine Tree Valley Park. Staff Recommendation: Autho�ize modification of the Capifal Improvement Program to aflow for the purchase of new playground equipment for Hamlet Park and Pine Tree Valley Park in the amount of $40, 000 from the Park Trust Fund Account, APRIL 5, 2000 AGENDA Cottage Grove City Council � B. Allow representatives of MGM Liquor Warehouse and Cottage Grove V.F.W. Post 8752 an opportunity to admit or deny allegations of liquor Iicense violations occurring on February 26, 2000. Statf Recommendation: !f representative admits viol�tinn impose fine as recommended by Public Safety Director Jim Kinsey (MCM Lrquor Warehouse—$1,500 for third violation within 24 months; Cottage Grove V.�.W. Post 8752—$1,000 forsecond violation within 24 months). lf representative denies violation, schedule a contested case hearing for a later date. C. Consider authorizing Hadley Avenue interim improvements. Staff Recommendafion: 1. Authorize the lowering of the grade of the most severe hrll within the road. 2. Construct a traffic divertec 3. Approve a budget for construction of this work in the amount of $25,000. 4: Approve a standard policy design ezception to allowa seal coaf in lieu of bituminous mr�cturepavement. 5. Approve fhe roadway geometric design exceptions from standard roadway design. 6. Authorize staff to meef with adjacent residenfs to review proposed improvements. D. Consider autnorizing the City to temporarily repair the existing drainage problem at 75th Street and Langley Avenue. Staff Recommendation: Authorize the City to temporarily repair the drainage problem by connecting a manhole and culvert to the existing French drain at Fire Station No. 3 at an estimated cost of $4,500. "E. Consider conducting neighborhood master planning in concert with South Washington Watershed District. Staff Recommendafion' Authorize expentlifure' up to $6; 000 to conduct neightioriiood master planning in concert with South Washrngton Watershed District: A. Response to Council regarding the City's Website. Staff Recommendation: Provide staff with information to be posted on City's Website. 10. COUNGIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 112256 to 112534 in the amount of $632,545.12. 12. WORKSNOP SESSION — OPEN TO PUBLIC A. Lower Grey Cioud Island Workshop. 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT ' Contains Supplemental Information *' Item(s) Submitted 4/3(00