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HomeMy WebLinkAbout2000-06-21 MINUTESi ) � • . . � � � � June 2?. 2000 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Councii of a problem or to request information related to City business not scheduled for Councii action and on the Agenda. Mayor Denzer encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor John Denzer Council Member Pat Rice Council Member GheryF Kohis Council Member Sandy Shiely Council Member Jim Wolcott Also Present: Ryan Schroeder, City Administrator John Mickeison, Deputy Director of Public Safety/Captai� Bob Long, City Attorney, Kennedy & Graven Jerry Bourdon, Gity Engineer, BRAA Elizabeth Johnson, Finance Director Les Burshten Public Works Director Michelle Wolfe, Asst. City Administrator Kim Lindguist, Gommunity Development Director There was no one present for the open forum. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, June 21, 2000, at the Cottage Grove Gity Hall, 7516 80`" Street South. Mayor Denzer cailed the meeting to order at 730 p.m. ROLL CALL Present: Mayor John Denzer Council Member Pat Rice Gouncil Member Cheryl Kohis Council Member Sandy Shiely Council Member Jim Wolcott Also Prese�t: Ryan Schroeder, City Administrator Bob Long, City Attorney, Kennedy & Grave� Jerry Bourdon, City Engineet BRAA Elizabeth Johnson, Finance Director Les Burshten, Public Works Director Micheile Wolfe, Asst, City Administrator Jim Kinsey, Public Safety Director John McCool, Senior Planner Regular Meeting — June 21, 2000 Cottage Grove City Councr! Page 2 Mayor Denzer presided over the meeting. ADOPT�ON OF AGENDA MOTION BY RICE, SECONDED BY SHIELY, TO APPROVE THE FINAL AGENDA. MOTION CARRIED. 5-0. PRESENTATIONS None. APPROVAL OF MINUTES The minutes of the May 17, 2000 Regular Councii Meeting were approved as presented. The minutes of the May 24, 2000 Council Workshop Meeting were approved as presented. CONSENT CALENDAR MOTION BY RICE, SECONDED BY WOLCOTi', TO. A. ACCEPT AND PLACE ON FILE THE FOLLOWING MWUTES: i. PARK, RECREATION AND NATURAL RESOURCES COMMISSION MAY 8, 2000. ii. ECONOMIC DEVELOPMENT AUTHORITY MAY 9, 2000. iii. PUBLIC WORKS COMMISSION OF MAY 8, 2000. iv. PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION OF APRIL 11, 2000. v. HUMAN SERVICES COMMISSION OF APRIL 26, 2000. B. APPROVE THE PURCHASE OF A REPLACEMENT FLAIL MOWER FOR THE STREETS DIVISION FROM CAR�SON EQUIPMENT IN THE AMOUNT OF $3,595. C. ADOPT RESOLUTlON NO. 00-911, ORDERING PREPARATION OFA FEASIBILITY REPORT AND THE PLANS AND SPECiFIGATIONS FOR THE NEW GLENDENNING ROAD IN THE INDUSTRIAL PARK. D. ADOPT RESOLUTION NO. 00-112, CALLING FOR A PUBLIC HEARING ON THE PROPOSED ADOPTION OF THE MODIFIGATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 ANd THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 1-11 THEREIN AND THE PROPOSED ADOPTION OF THE TAX INCREMENT FINANCING PLAN THEREOF ON AUGUST 18, 2000. E. ADOPT RESOLUTION NO. 00-113, APPROVING FINAL PAYMENT IN THE AMOUNT OF $18,334.61 TO HYDROCON, INC. ON THE SANDY HIL�S 8'" ADDITION PROJECT. ADOPT RESOLUTION NO. 00-114, ACCEPTING DONATIONS OF CASH TOTALWG $45 FROM CITIZENS, THROUGH THEIR UTILITY BILLS SPLIT EQUAL�Y BETWEEN THE GREAT GROVE GET TOGETHER AND THE COTTAGE GROVE JAYCEES. Councii Member Kohis noted there were several additional donations and funding provided through the utility bills for the Great Grove Get Togetiher and fireworks display. Regular Meeting - June 21, 2000 Cottage Grove City Council Page 3 G. ADOPT RESOLUTION NO. 00-115, ACCEPTING DONATIONS OF CASH FROM: HAMPTON BANK ($300), MIKE RYGH HOMES, INC. ($200), 3M ($750), AND SANDRA SHIELY' ($50) FOR THE GREAT GROVE GET TOGETHER 2000 CELEBRATION. H. AUTHORIZE THE PURCHASE OF ONE (1) 2000 MODEL CHEVRO�ET MONTE CARLO IN THE AMOUNT OF $18,934 FROM GROSSMAN CHEVROLET. ADOPT RESOLUTIdN NO. 00-116, ACCEPTING DONATIONS IN THE AMOUNT OF $1,070 FROM CITIZENS FOR THE PURCHASE OF AN UNBUDGETED THERMAL IMAGER FOR THE FIRE DEPARTMENT. Council Member Kohls noted $8,035 in donations were received at this time wtiich was half ofithe money needed for the thermal imager for the fire department. J. ADOPT ORDINANGE N0. 680, AMENDING SECTION 28-14(F) OF THE ZONING ORDiNANCE TO DELETE TNE REQUIREMENT FOR A FOUR-FIFTHS MAJORITY FOR APPROVAL OF CONDITIONAL USE PERMITS. Council Member Shiely questioned the change to the Ordinance. Community Deveiopment Director Lindquist ciarified the change was being made so the language is consistent throughout the entire City Gode. K. ADOPT RESOLUTION NO. 00-117, APPROVING A SIMPIE LOT DIVISION TO SUBDIVIDE A 40-ACRE PARCEL INTO TWO SEPARATE PARCELS OF RECORD OF 25 ACRES AND 5 ACRES AND APPROVAL OF A CONDITIONAL USE PERMIT FOR A DENSITY TRANSFER FOR PROPERTY LOCATED AT 10199 KIMBRO AVENUE SOUTH. L ADOPT RESOLUTION NO. 00-918, APPROVWG AN INTERIM CdNDITIONAL USE PERMIT TO A�LOW A FARMERS MARKET AT COTTAGE SQUARE MALL, 8200 HADLEY AVENUE SOUTH. M. APPROVE A WATER TOWER IEASE AGREEMENT, SUBMITTED BY AT&T, FOR INSTALLATION OF ANTENNAS AND NECESSARY OPERATIONA� EQUIPMENT ON THE WEST DRAW WATER TOWER. N. APPROVE A BARGAINING UNIT AGREEMENT WITH POLICE OFFICERS FOR 2000-20Q1. MOTION CARRIED. 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES None. PUBLIC HEARINGS A public hearing was heid on the Ordinance amendmentto rezone the property for the Lodges of Pine Summit First Addition from R-5, Medium Density Residentiai to PUD, Planned Unit Development. Regular Meefing — June 21, 2000 Cottage Grove City Council Page 4 Biil Prichard, Orrin Thompson Homes, asked staff to review the staff report for this rezoning request. Senior Planner McCool reviewed the actions of the Planning Commission and the revisions they suggested. He recommended Yhat The praperty be rezoned to allow for flexibility of the site design. Senior Pianner McCooi noted the lot lines and setbacks would vary with the PUD but would allow for additional preservation of trees on the north side of the property. Mr. Prichard reviewed the proposed plan with the Council and stated the proposed building design has been used in other communities. He stated the density within each unit wouid vary from eight, ten, and twelve units. He stated the parkland designated for this development is on the north end of the site and is heavily wooded: Mr. Prichard explained the proposed peak of the roof exceeds the 35- foot height restriction at 37 feet to break the monotony of the rooflines. He added this would be a condominium-type development with an associatio� paying the utilities and landscaping maintenance. Mr. Prichard stated the buildings would be sided with maintenance free siding in neutrai tones. He indicated bricks or rocks would be suggested fot the ends of the units. Mt. Prichard added that the buiiding materials couid be decided at a later date. Council Member Wolcott asked if the utility billing would be an issue for potential sales. Mr. Prichard stated a disclosure statement would be signed by each homeowner to make them aware of the fees for which they would-be responsible: He added thatthis disc�osure would spell out what the -- association would and would not pay for which wouid be clearly stated within the covenants and by- laws of this development. Council Member Kohls questioned the buffer between the existing homes and the proposed addition. Mr. Prichard stated an additiona130 plantings woultl be added in the area to buffer the adjoining neighbors. Gouncil Member Kohls asked if the City was gaining addition space through the PUD. Senior Pianner McCool noted through this development no additionai open space was gained but extra green space wouid be gained. Council Member Kohls i�quired regarding the density of this development. Mr. Prichard stated the density is roughly six units to the acre with roughly an acre of parkland. Council Member Kohls asked if parking would only be on one side of the street in this development due to the increased density of this site and narrow roadways. Senior Planner McCool indicated he did not feel it was necessary to have additionai parking spaces or parking on both sides of the street due to the fact each unit has space for two vehicles. He explained there would be two spaces at the end of each unit as well. Council Member Kohis asked if there would be ovemight parking in this development. Senior Planner McCool stated this would be allowed but not during the winter months. Council Member Shiely asked what was gained from this development as a PUD with the proposed plan. Senior Planner McCool stated Outiot A was gained for public park use as noted in the Comprehensive Plan which is 1.3 acres. He noted the southeast portion of the lot is being used for storm water, which keeps the density Iower. He noted that eight to te� trees would be saved through the proposed site pian as weli. Council Member Wolcott asked if a monument sign would be placed at the entrance of this development. Mr. Prichard stated as part of the marketing of this project a monument sign wouid be placed at the entrance after coordination of design with staff. Council Member Wolcott asked if the by-laws would be reviewed by the Council for this association. Senior McCool noted this wouid be reviewed by tlie Council. Regular Meeting - June 21, 2000 Coftage Grove City Council Page 5 Councii Member Shiely asked for the range in cost of these units. Mr. Prichard noted the cost wouid be roughly $110,000 to $130,000 per unit and noted that the townhomes being proposed were quality units. Councii Member Kohls questioned if the pipeline shouid be rerauted into this deve�opment to allow for two lines and asked if the City wauld be held liable for any maintenance. Public Works Director Burshton stated this is a very common practice for townhome units and the association would be responsible for the maintenance of the pipelines. Henry Mataini asked if Orrin Thompson has done similar units in other communities due to the fact they are a high-class company. Mr. Prichard noted these units have been used successfuily in other communities. Mr. Mataini stated he was in favor of the proposed development and the quality of Orrin Thompson buildings. MOTION BY RICE, SECONdED BY WOLCOI TO ADOPT ORDtNRNCE NO. 681, AMENDWG TNE ORINANCE TO REZONE THE PROPERTY FOR THE LODGES OF PINE SUMMIT F�RST ADDITION FROM R-5, MEDIUM DENSITY RESIDENTIAL, TO PUD, PLANNED UNIT DEVELOPMENT. MOTION CARRIED 4-1 (SHIELY OPPOSED). MOTION BY WOLCOTT, SECONDED BY RICE TO ADOPT RESOLUTION NO. 00-119, APPROVING THE PRE�IMINARY PLAT FOR THE LODGES OF PINE SUMMIT FIRST AdDITION. MOTION CARRIED 4-1 (SHIELY OPPOSED). B. Nidden Valley 7` Assessment of Improvement Costs and Adopt Assessments as Proposed A public hearing was held on the proposed street improvements and assessments for Hidden Valiey 7 �n Council Member Shiely asked why it was an advantage to assess at this time and not i� the future. Finance Director Johnson advised that the developer has indicated he wants to pay off the assessments as soon as possibie to free up his line of credit. MOTION BY WOLCOTi, SECONDED BY SNIELY TO ADOPT RESOLUTtON NO. 00-120, APPROVING THE ASSESSMENT OF IMPROVEMENT COSTS AND ADOPT ASSESSMENTS OF HIDDEN VALLEY 7"' AS PROPOSED. MOTION CARRIED 5-0. BID AWARDS A. Pine Summit 1 Addition Utility and Street Im rovement Proiect to Burschville Construction. inc. MOTION BY SHIELY, SECONDED BY RICE TO ADOPT RESOLUTION NO. 00-129, AWARDWG BID FOR CONSTRUCTION TO BURSCHVILLE CONSTRUCTION, INC. IN THE AMOUNT OF $471,155.63. MOTION CARRIED 5-0. UNFi_NISHED AND NE_W BUSINESS A___Consider Application Filed bv Jerry and Marge Julkowski at 6226 85` Street South Senior Planner McCool reviewed the staff repart with the Council and noted this item was before the Councii a year ago. He noted at that time the Council denied the applicanYs request due to MUSA Regular Meeting — June 21, 2000 Cottage Crove City Council Page 6 conflicts. He noted the applicants have hired a consuitant to review this issue and that city water and sewer can be brought to this site at the expense of the developer. Senior Planner McCool stated the applicant is proposing six residential units for the proposed subdivision. He stated the Plan�ing Commission recommends denying the application for a comprehensive plan amendment, the zoning amendment, preliminary piat and a site plan review for Poolside Villas proposed to be located at 6225 85` Street South. Council Member Shiely asked if the Council can determine the expansion of MUSA. Se�ior Planner McCool stated not at this time and noted that was the reason for Pianning Commission's recommended denial. Mayor Denzer asked for the uses allowed on the proposed property at this time. Senior Planner McCool stated industrial uses couid be used on this site along with mini-storage. Council Member Kofils asked if an industrial use wou�d be more welcomed at this site tfian residential homes. City Administrator Schroeder noted this would be greatly accepted but the MUSA expansion would stili be needed. Council Member Kahis questioned if the Comprehensive Plan were to be revised how long the process was. City Administrator Schroeder stated there is a 60-day process with the Met Council for ail Comprehensive Plan revisions. MOTION BY SHIELY, SECONDED BY RICE TO ADOPT RESOLUTION NO. 00-122, DENYWG THE APPLICATIONS FOR A COMPREHENSIVE PLAN AMENDMENT, A ZONWG AMENDMENT, A PRELIMINARY PLAT, AND SITE PLAN REVIEW FOR POOLSIDE VILLAS PROPOS�D TO BE LOCATED AT 6225 85 STREET SOUTH. MOTION CARRIED 5-0. City Administrator Schroeder noted this is the normal practice of the City Council to have only o�e meeting during one of the summer months. MOTION BY WOLCOTT, SECONDED BY SHIELY TO APPROVE THE CANGELLATION OF THE JULY 19, 2000 REGULAR MEETING AND JULY 26, 2000 WORKSHOP SESSION MEETING. MOTION CARRIED 5-0. MOTION BY RICE SECONDED BY KOHLS TO ADOPT ORDlNANCENO. 682 APPROVING THE REZOMNG FOR MRS. DAHLIN AT 7530 65'" STREET SOUTH FROM UR URBAN RESERVE AND AG-2 AGRICULTURE TO ALL AG2, AGRICULTURE. MOTION CARRIED 5-0. Counci� Member Wolcott stated this request is for 14 acres and noted he feeis it is being rezoned for tax purposes. He indicated that d�e to the fact #his is not a farm and that the homeowner is not making his living off of the Iand, he wouid nct be voting in favor ofithis request. Regular Meeting — June 21, 2000 Cottage Grove City Council Page 7 City Attorney Long stated that if the Council is going to deny he recommended the Council move this motion to the next meeting where a motion for denial could be drafted if the need arose. MOTION BY KOHLS, SECONDED BY RICE TO ADOPT ORDINANCE NO. 683 APPROVING THE REZONWG FOR RICHARD DRISCOLL AT 11344 LEEDER AVENUE SOUTH FOR RIGHARD DRISCOLL, FROM R-2 RESIDENTIAL ESTATE TO AG-2 AGRICULTURE. MOTION CARRIED 4-1 (WOLCOTT OPPOSED). E Authorize the Mayor and City Administrator to enter into the CDBG Cooperafive Aqreement with Washington County City Administrator Schroeder reviewed the CDBG Cooperative Agreement with Washington County with the Council. He noted the City is entitied to receive a grant for three years to spend monies on low-income pe�sons, housing improvements, block grants and senior housing. City Administrator Schroeder stated the estimated amount of the grant is $1,000,000 for the entire County and would then be divided among the local communities. Councii Member Woicottasked if the City Administratar would have contact with the County on this issue. City Administrator Schroeder noted he wiil and has aiready had discussions towards localized improvements, such as the Wakota Bridge. Council Member Woicott asked if there were stipulations for the use of this funding. City Administrator Schroeder stated the Federal government has regulations for CDBG funds and how they are used and offered to low and moderate income families. He added that construction projects have to follow the federal wage standards as well. Council Member Wolcott asked if the City of Cottage Grove couid opt out of this agreement. City Administrator Schroeder noted this could be done if the Council felt the City was not be�efiting and that funds could be aliocated to a different City or banked for a future CDBG project. Councii Member Shiely asked if the City of Cottage Grove would be assured a portion of the CDBG funding. City Administrator noted the funding is allocated proportionate to the population over three years. MOTION BY WOLCOTT, SECONDED BY KOHLS TO AUTHORIZE THE MAYOR AND CITY ADMINISTRATOR TO ENTER fNTO THE CDBG COOPERATIVE AGREEMENT WITH WASHINGTON COUNTY. MOTION CARRLED 5-0. Steve Apfelbacher, Elhers & Associates stated that typically in the spring, of the year, financial projects are reviewed to test their feasibility. He noted the financing of Jamaica Avenue, 110` Street, and Ideal Street wiil be supported through this debt issue. Mr. Apfelbacher stated that with approval the bidding process wouid be opened o� August 2, 2000 to complete these projects. He noted the bonds would be paid off over 15 years. Councii Member Wolcott asked the bond rates for this year. Mr. Apfelbacher stated the bond rates were good at this time but not as good as la�t year. He noted the Federai Reserve could be effecting this over the next two months. Regular Meeting — June 21, 2000 Cottage Grove City Council Page & MOTION BY WOLCOTT, SECONDED BY SHIE�Y TO ADOPT RESOLUTION NO. 00-123, APPROVING THE SERIES 2000A GENERAL OBLIGATION IMPROVEMENT BONDS IN THE AMOUNT OF $1,210,000 AND THE SERIES 2000B GENERA� OB�IGATION BONDS IN THE AMOUNTOF $1,080,000. MOTION CARRIED 5-0. City Admi�istrator Schroeder stated fundirig is being requested from the LCMR for the purchase of Grey Cloud Island as a park. He noted the sections of the position statement have been reviewed with the DNR and County. He reviewed several changes in the proposed position statement with the Councif and asked for comments. Councii Member Shiely asked if this position statement would share the interest of the City for smart growth. City Administrator Schroeder stated this was noted in the first memorandum as weil. Council Member Shiely stated concem for ttie term "smart growtfi" and its meaning to the City. City Administrator Scfiroeder explained this would be an entire process involved with architecture, density, etc. He noted the Gity of Gottage Grove would continue to "aim for the middle" through the position statement as the park was developed. Council Member Kofils questioned what would be gained through tfiis lettec City Administtator Scliroeder stated this Ietter is for clarityof the needs for the City of Cottage Grove. Council Member Kohls stated this letter was a positive step for this project but noted it was not to her liking and she would be sending her own Ietter of support to the Senator. She explained she was not in favor of defining the proposed use but rather would like to see the City show favor of the funding from the DNR. Mayor Denzer noted he had no problem with Council Member Kohl's drafting a letter to the Senator on her own befialf. Council Member Wolcott noted he was happy to see fu�ding from the State on this issue. He explained he was in favor of this letter for funding of the infrastructure, purchase, and maintenance of the proposed park. MOTION BY WOLCOT?, SECONDED BY DENZER TO ADOPT RESOLUT/ON NO. 00-924, AUTHORIZING THE MAYOR TO SUBMIT A POSITION STATEMENT REGARDWG THE MINNESOTA DEPARTMENT OF NATURAL RESOURCES REQUEST FOR FUNDWG FROM THE LEGISLATIVE COMMISSION ON MINNESOTA RESOURCES FOR THE PURCHASE OF GREY CLOUD ISLAND AS A PARK. MOTION GARRIED 4-1 (KOHLS OPPOSED). RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS None. COUNCIL COMMENTS AND REQUESTS Mayor Denzer thanked the volunteers that worked on the Great Grove Get Together. Regular Meefing — June 21, 2000 Cottage Grove City Council Page 9 PAY BILLS MOTION BY WOLCOTT, SECONDED BY KOHLS TO APPROVE PAYMENT OF CHECK NUMBERS 1136$3 TO 113882 TOTALING $632,169.05. MOTION CARRIED. 5-0. WdRKSHOP SESSION None. MOTION BY SHlELY, SECONDED BY WOLCOTT TO TEMPORARILY CLOSE THE REGULAR MEETING AT 9:36 P.M. MOTION CARRIED. 5-0. CLOSED SESSION A. Personnel issues B. Union Negotiations ADJOURNMENT MOTION BY WOLCOTI', SECONDED BY KOHLS TO ADJOURN THE REGU�AR MEETING AT 10:05 P.M. MOTION CARRIED. 5-0. Respectfuily submitted, Caron M. Stransky City Clerk Heidi Guenther Trmesaver Off Site Secretarial, Inc.