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Home My WebLink About2001-05-02 AGENDAFile Copy ' � t � ! � ' • • �, I1, Persons wishing to address the Council during this meeting are asked to fiil out a"Speaker Signup Form" and refurn the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Counci/ Chamber. •` �' • T Persons may address fhe City Council on subjects fhat are not a part of the Regular Meeting agenda, but must timit remarks to two (2) minutes. Open forum wili adjourn to fhe Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are tefevised UVE, airing on Government Channel 16. � � . CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS �---• � • 4. CONSENT CA�ENDAR A. Accept and Place on File the Foilowing Minutes: i. Parks, Recreation and Naturai Resources Commission of February 12, 2001. ii. Parks, Recreation and Natural Resources Commission of f�arch 12, 2001. iii. Public Works Commission of March 12, 2001. iv. Planning Commission of March 26, 2001. B. Consider accepfing danations in the amount of $675 on behalf of the Public Safety, Fire and Recreation Departments far the 8th Annual Youth Safety Camp. Staff F2ecommendation: Adopt a resolution accepting fhe donations from State Farm /nsurance Company, Northern States Power Company, Cottage Grove Estates, Cottage Grove Dairy Queen, and Ed's Trophies. MAY 2, 2001 AGENDA Cottage Grove City Council C. Consider adopting a resolution accepting a grant from Community Youth Connection and Community Education Advisory Council in the amount of $450 to assist in covering expenses to hold a Haunted House to be put on by the Recreation Department and Teens in Action. Sfaff Recommendation: Adopt the resolution accepting the grant. D. Consider adopting a resolution accepting a grant from Community Youth Connection and Community Education Advisory Council in the amount of $250 to assist in covering expenses for the "Spring Celebration". StaK Recommendation: Adopt the resolution accepting fhe grant. E. Consider adopting a resolution accepting a grant from Community Youth Connection and Community Education Advisory Council in the amount of $475 to assist in covering expenses for the U-Lead and U/R programs put on by the Recreation Department. Staff Recommendation: Adopt fhe resolution accepting the grant. F. Consider adopting a resolution designating City Administrator as Personnel Officer, delegating power to appoint, discipline and terminate certain employee positions, repealing Resolution No. 01-030. Staff Recommendation: Adopt the resolution. This resolution adds the position of Building Inspector fo the posifions listed in Exhibit A. G. Consider ratifying the election of Chris Willhite as Chairperson of the Planning Commission for a one-year term. Staff Recommendation: Ratify the election of Chris Willhite as Chairperson of the Planning Commission. H. Consider adopting the resolution approving a variance from critical area bluff setback requirements to allow construction of an in-ground pool on the property at 11931 Lofton Avenue South. Staff Recommendation: Adopt the resolution. This action was directed by fhe City Council at theirApril 18, 2001 Meeting. i. Consider adopting the fee resolution to increase water and sanitary sewer con�ection charges. Staff Recommendation: Adopt the fee resolution. J. Consider approvai of a 2001 Bargaining Unit Agreement with Clerical Bargaining Unit. Staff Recommendation: Approve the agreemenf. This agreement covers wages and insurance for 200J. K. Consider approval of an interim conditional use permit to allow a seasonal outdoor greenhouse at Menards, 9000 East Point Douglas Road. Staff Recommendation: Adopt the resolution approving an interim conditional use permit allowing a seasona/ ouidoor greenhouse at Menards. �*L. Consider the appointrnents af AI Bache and Eddy Wuorenma to the Parks, Recreation and Natural Resources Commission to serve two-year terms ending February 28, 2003. Staff Recommendation: Approve the appointments. °"M. Consider adopting a resolution authorizing execution of a grant agreement with the Minnesota Department of Pubiic Safety, O�ce of Traffic Safety, relating to funding for mobile data computers, in the amount of $83,600.00. Staff Recommendation: Adopt the resolution authorizing execution of a grant agreement relafing to funding for mob+le data computers in the amount of $83, 600.00. The City Council aufhorized staff to pursue fhis funding at the March 21, 2001 Cify Council Meeting. tJIAY 2, 2001 AGENDA Cottage Grove City Council 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS :�• •-� UNFINISHED AND NEW BUSINESS A. Consider adopting an ordinance amending Section 2-1-6 of the City Code regarding commission absences. Staff Recommendation: Adopt the ordinance. This ordinance adds language pertaining to excused and unexcused absences from commission meetings. B. Consider adopting the final 2001-2006 Capital Improvements Plan. Staff Recommendation: Adopt the fina! 2001-2006 Capita/ Improvements Plan. C. Consider authorizing acquisition of utility and ponding easements over certain real property by eminent domain proceedings to extend public utilities to the proposed elementary school in the West Draw area. Staff Recommendation: Adopt the resolution authorizing acquisition oi utility a�d ponding easements over certain real property by eminent domain proceedings to extend public utilities to the proposed elementary school in the West Draw area. **D. Consider entering into an agreement with the United States Postal Service regarding municipa! fees and charges for the new Annex Postal Facility in the City of Cottage Grove. Staff Recommendation: Authorize the Mayor and City Administrator to enter into the agreemenf. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 118450 to 118621 in the amount of $777,763.14. 12. WORKSHOP SESSION - OPEN TO PUBLIC A. 6'roposed Changes to Personnel Policy. **B. Recruitment Update. **C. Comprehensive Plan. 13. WORKSHOP SESSION - CLOSED TO PUBLIC . • - � * Contains Supplemental Information "� Packet Item Submitted 4/30/01 File Copy `(, �.• # � ''� � , ;. + 1' ! I Persons wishing to address the Council during this meeting are asked to fitl out a "Speaker Signup Form" and return the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. �. �. . Persons may address the City Council on subjects fhaf are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. . � � • CALL TO ORDER — Mayor ROLL CAL� — City Clerk ADOPTION OF AGENDA PRESENTATIONS APPROVAL OF MINUTES 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Parks, Recreation and Natural Resources Commission of February 12, 2001. ii. Parks, Recreation and Natural Resources Commission of March 12, 2001. iii. Public Works Commission of March 12, 2001. iv. Planning Commission of March 26, 2001. B. Consider accepting donations in the amount of $675 on behalf of the Public Safety, F(re and f2ecreation Departments for the 8th Rnnual Youth Safety Camp. Staff Recommendation: Adopt a resolution accepting the donations from State Farm Insurance Company, Northem States Power Company, Cottage Grove Estates, Cottage Grove Dairy Queen, and Ed's Trophies. MAY 2, 2001 AGENDA Cottage Grove City Council C. Consider adopting a resolution accepting a grant from Community Youth Connection and Community Education Advisory Council in the amount of $450 to assist in covering expenses to hoid a Haunied House to be put on by the Recreation Department and Teens in Action. Staff Recommendatron: Adopt the resolution accepting the grant. D. Consider adopting a resolution accepting a grant from Community Youth Connection and Community Education Advisory Council in the amount of $250 to assist in covering expenses for the "Spring Celebration". Staff Recommendation: Adopt the resolution accepting the grant. E. Consider adopting a resolution accepting a grant from Community Youth Connection and Community Education Advisory Council in the amount of $475 to assist in covering expenses for the U-Lead and U/R programs put on by the Recreation Department. Staff Recommendafion: Adopt the resolution accepting the grant. F. Consider adopting a resolution designating City Administrator as Personnel Officer, delegating power to appoint, discipline and terminate certain employee positions, repealing Resolution No. 01-030. Staff Recommendation: Adopt the resolution. This resolution adds the posifion of Building Inspector to fhe positrons tisted in Exhibit A. G. Consider ratifying the election of Cnris Wilihite as Chairperson of the Planning Commission for a one-year term. Stafi Recommendation: Ratify the election of Chris Willhite as Chairperson of the Planning Commission. H. Consider adopting the resolution approving a variance from critical area bluff setback requirements to allow construction of an in-ground pool on the property at 11931 Lofton Avenue South. Staff Recommendation: Adopt the resolution. This action was directed by the City Council at theirApril 18, 2001 Meeting. I. Consider adopting the fee resolution to increase water and sanitary sewer connection charges. Staff Recommendation: Adopt the fee resolution. J. Consider approval of a 2001 Bargaining Unit Agreement with Clerical Bargaining Unit. Staff Recommendation: Approve the agreement. This agreement covers wages and insurance for 2001. K. Consider approval of an interim conditional use permit to allow a seasonal outdoor greenhouse at Menards, 9000 East Point Douglas Road. Staff Recommendation: Adopt the resolution approving an inferim conditional use permit allowing a seasona/ outdoor gr2enhouse at Menards. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES [: � : i l ] :3 � [� 7 : I �s\ .' 71 � [e �` 7 • � • •-� MAY 2, 2001 AGENDA Cottage Grove City Council 8. UNFINISHED AND NEW BUSINESS A. Consider adopting an ordinance amending Section 2-1-6 of the City Code regarding commission absences. Staff Recommendation: Adopt the ordinance. This ordinance adds language pertaining to excused and unexcused absences from commission meetings. B. Consider adopting the final 2001-2006 Capital improvements Plan. Staff Recommendation: Adopt the �nai 200T-2006 Capital Improvements Plan. C. Consider authorizing acquisition of utility and ponding easements over certain real property by eminent domain proceedings to extend public utilities to the proposed elementary school in the West Qraw area. Staff Recommendation: Adopt the resolution authorizing acquisftion of utilify and ponding easements over certain rea/ property by eminent domain proceedings to extend publrc utilities to the proposed elemenfary schoo/ in the West Draw area. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 118450 to 118621 in the amount of $777,763.14. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. Proposed Changes to Personnel Policy 13. WORKSHOP SESSION — GLOSED TO PUBLIC ADJOURNMENT