HomeMy WebLinkAbout2001-06-06 AGENDAFile Copy
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Persons wishing to address the Council during fhis meeting are asked to fill out a "Speaker
Signup Form" and return the form to any Staff Member prior to the start of the meeting.
Speaker Signup Forms are located on each audience chair in the Council Chamber.
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Persons may address the City Council on subjects that are not a part of the Regular Meefing
agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular
Meeting promptly at 7:30 p.m. Open Forum and a porfion of the Regular Meeting are
televised UVE, airing on Governmenf Channel iS.
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CALL TO ORDER — Mayor
ROLL CALL — City Clerk
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2. PFtESENTATIONS
A. Certificate of Achievement in Financial Reporting.
B. Great Grove Get-Together.
3. APP_ROVAL OF MINUTES
A. May 2, 2001 Regular Meeting.
4. CONSENT CALENDAR
A. Accept and Place on File the Following Minutes:
i. Parks, Recreation and Natural Resaurces Commission of April 9, 2061.
ii. Pianning Cammission af Aprii 23, 2001.
�. Gonsider accepting a dona4ion from Bonestroo, Rosene, Anderlik and
Assnciates, Inc. "sn the amount of $250 an beha9f of th� Parks arrd F�ecreatian
Departrner�t for the Park Trust Fund.
S[aff F2ecammendafivn: Adapt a resalufiar accepting the danation. Borrestroca, l2crsen�, Anderlik
and As>ociaPes. Inc. provides enc�rneering seni+ces for Phe City af Coffaye Grove.
JUNE 6, 2001 AGENDA
Cottage Grove City Council
C. Consider authorizing issuance of a single-occasion gambling permit to the
South Washington Senior Center to conduct a raffle on October 12, 2001.
Staff Recommentlation: Authorize tssuance of the permit conditioned on compliance with all
state and focal regulations related to gam6ling. During the required background investigation by
the Pu61ic Safety Department, no facts were foand that would consfrtufe a basis for denia! oithe
permit. The raffle wil/ be he/d at the Disfricf Program Center of the South Washington County
Schoo! Disfnct, located at 8400 East Pornt Douglas Road.
D. Consider authorizing issuance of a single-occasion gambling permit to the
Cottage Grove Firefighters Relief Association to conduct bingo in connection
with the Great Grove Get-Together.
Staff Recommendation: Authorrze issuance of the permit contingent upon condrtions outlined in
Caron Sfransky's memo dated 5/22/01. Dunng the required background investigafion by the
Pubiic Safety Department, no facts were found thaf would constifute denial of fhe permit. The
Great Grove Get-Together will take place in Kingston Park on June 9, 2001.
E. Consider adopting a resolution accepting business donations of cash for the
Great Grove Get Together Community Celebration.
Staff Recommendation: Adopt the resolution. The donors were Custom One Nomes by Mike
Rygh; Treasure Is/and; Shamrock Liquor, Diane Crater, DDS; South Suburban Renfal; Anchor
Bank; Marathon Ash/and Petroleum LLC; and HealthEast.
F. Consider adopting a resolution accepting citizen donations of cash for the Great
Grove Get Together and the Cottage Grove Jaycees Gommunity Celebrations.
Staff Recommendation: Adopt the resolution. The donatrons year-totlate total $9�2:00.
G. Consider approval of an amended resolution, which modifies the 4ocation of
additional landscaping, for a conditional use permit to expand a non-conforming
use to allow Sierra Mountain Express to construct a 60-foot by 27.6-foot
modular buiiding on CP Rail property at 9250 ideai Avenue South.
Sfaff Recommendation: Adopf the amended resolufion, which modifies fhe location of additional
landscaping, approving the condifiona/ use permit for Sierra Mountain Express.
H. 1. Consider approval of the subdivision agreement between Secure Properties,
Inc. and the City of Cottage Grove for Hidden Vailey 10th Addition. 2. Consider
approving the plans and specifications for the Hidden Valley 10th Addition
development project and the installation of a trunk storm sewer outlet pipe for
the regiona� Hidden Valley Ponds.
Sfaff Recommendation: t Approve the subdivision agreemenf for Hidden Valley 10th Addition.
2. Adopt the resotution approving the plans and specifications for fhe Nrdden Valley 10fh
Addition development project and the rnstal/ation of a trunk storm sewer outlet.
I. Consider approving Change Order #1 for the Highiands Development (2000
Pavement Management Project).
Staff Recommendatronr Approve Change Order #1. This change order is rn the amount of
$28,475 and covers the placement of draintile and connections to existing catchbasins on /dsen
Avenue to correct subgratle drainage.
J. Consider renewal of concession stand rental agreement contract between the
Gottage Grove ice Arena and the Cottage Grove Athietic Association.
Staff Recommendation: Approve the newfy proposed contract, which reflecfs a rent increase of
8.5% over the next two years.
K. Consider authorizing issuance of an outdoor event permit to the Great Grove
Get Together Committee far events to be held on June 9 and 16, 2001.
Staff Recommendation: Authonze issuance of the permit contingenP upon conditions outlined in
Mike Zurbey's memo dafed B/1/01. Thrs permit applies to events held as a part of fhe 2001
Great Grove Get-Together.
JUNE 6, 2001 AGENDA
Cottage Grove City Councii
*L. Cansider appraval of the final p(at for 7imber Ridge 1 st Addition, which wili
consist of 49 Iots for single-family homes and 3 outlots to be located at 70th
Street and Harkness Avenue South.
Staff Recommendation: Adopt the resolution approving the final plat for Timber Ridge 9st
Addition.
*'M. Consider ordering an update of the feasibility reports for the Hardwood Corridor
and Grove Plaza projects.
Staff Recommendation. Adopt the resotufion ordering an update of the feasibrlrty reports for the
Hardwood Corridor and Grove Plaza projects.
"N. Consider adopting a resolution calling for a public hearing on adoption of tax
increment financing district 1-12.
Staff Recommendation: Adopf the resolution calling for a public hearing forAugusf 15, 2001.
*�O. Consider authorizing an expenditure of $16,028.98 from the Councii
Contingency Fund for replacement of the Ideal Park warning siren, and receive
recommendation for replacement of other warning system sirens.
Staff Recommendation: Authorize the replacemenf of the Ideal Park warning siren and receive
the recommendation for other warnrng system siren replacements.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES
6. PUBLIC HEARINGS
A. Hold a public hearing and consider the r�omination of the La�ar Avenue Larch
Trees to the City Register of Historic Sites and Landmarks.
Staff Recommendation: Hold the public hearing and adopt a resotution placrng the Lamar
Rvenue Larch Trees on the City Register of Historic Sites end Landmarks.
BID AWARDS
R. Consider adopting a resolution awarding bid for the 2001 Sealcoat Project to
Pearson Brothers, inc. in the amount of $121,904.25.
Staff Recommendation: Adopf the resolution the awarding bid to Pearson Brothers, Inc., who
submitfed the lowest of four bids received.
UNFINISHED AND N_EW BUSINESS
A. Cansider adopting the 2002 budget calendar.
Staff Recommendafion: Adopt the 2002 budgef calendar.
B. 1. Conduct a public meeting to receive public comment on the ardinance
creating t�e storm water utility. 2. Ca�sider ihe adoption af the ordinance
creating the storm water utility. 3. Consider resolution adopting storm water
utility rates and directing staff to complete the billing process for implemenfation
in fall of 2001.
�faff Recommendatron: 1. ?dopt ordinanc.e creafing the storm water utilify. 2. Adcpt the
reso(ufion adop!irrn storrn water u2ifify raPes and directing staff ta camplete !he billinq proce-ss for
implemenfatiae� in fall of 2009.
�C. Crystal Vil(age Devefopmen4 Proposal:
i. Corrsider amended ardinance to rezone praperty from R4 to PUD far
praposed mixed-use development, �rystal Village, to be located a@ t�ie
scruttrwest comer of 70tti Streef and Keats Avenue.
Staff Recamrnendafion: Adapf amerrded Ordinance rezor�ing prUperty.
JUNE 6, 2001 AGENDA
Cottage Grove City Council
ii. Gonsider amended resolution approving preliminary plat, master
development pian and site plan review for Crystal Viliage which includes
38 town fiomes and a neighborhoad shopping eenter:
Staff Recommendation: Adopt Amended Resolution approving preliminary plat, master
development plan, and site pian.
iii. Consider amended resolution approving a conditional use permit for a
motor fuel station to be located at the mixed-use development at 70th
Street and Keats Avenue.
Staff Recommendation: AdoptAmended Resolution approving conditional use permit.
iv. Consider approval of the flnal piat for Almar Viliage, which was
previousiy called Crystal Village.
Staff Recommendation: Atlopt fhe resolution approving #he �nal piat for Almar Village,
which consists of 39 lots for attached srngte-family homes, 4 commerc+al lots and �
ouUot.
*`D. Consider authorizing the City Administratot to contract with BRKW and Wilson
Development Services for acquisition services regarding the 80th Street
Redevelopment and Hardwood Avenue Realignment Projects.
Staff Recommendationi Authorrze the City Administratorto confract wifh BRKWand Wi/son
Developmenf Services.
***E. Consider approvai of an ordinance rezoning certain properties within the City of
Cottage Grove fo bring them into cnmpliance with the approved 2020
Comprehensive Plan.
Staff Recommendatron: Adopf the ordinance rezoning certain properties wifhin fhe City of
Cottage Grove, which will bring fhem into compliance wifh the approved 2020 Comprehensive
Plan.
RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS
10. COUNCIL COMMENTS AND REQUESTS
11. PAY BI�LS
A. Approve payment of check numbers 118840 to 119113 in the amount of
$750,391.15.
12. WORKSHOP SESSION — OPEN TO PUBLIC
13. WORKSHOP SESSION — CLOSED TO PUBLIC
ADJOURNMEN�
� Contains Supplemental Information
°� Packet itern Submitted 6/4/01
"* Packet Item Submitted 6/5/01
File Copy
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Persons wishing to address the Council during this meeting are asked fo �l1 out a "Speaker
Signup Form" and return the form to any Sfaff Member prior to the starf of the meeting.
Speaker Signup Forms are located on each audience chair in the Counci( Chamber.
OPEN FORUM - 7:15 P.M.
Persons may address the City Council on subjects that are not a part of the Regular Meeting
agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular
Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are
felevised LIVE, airing on Government Channel 16.
REGULAR MEETING - 7:30 P.M.
CALL TO ORDER — Mayor
ROLL CALL — City Clerk
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PRESENTATIONS
A. Certificate of Achievement in Financiai Reporting.
B. Great G�ove Get-Together.
APPROVAL OF MINUTES
A. May 2, 2001 Regular Meeting.
4. CONSENT CALENDAR
A. Accept and Place on File the Following Minutes:
i. Parks; Recreation and Naturai Resources Commission of Aprii 9, 2001.
ii. Planning Commission of April 23, 2Q01.
B. Consider accepfing a danation from Bonestroo, Rosene, Anderlik anci
Associates, I�c. in the amount of $250 on behalf of the Parks and Recreation
Department for the Park Trust Fund.
Staff Recommendation: Adopf a resolufion accepfing the donation. Bonestroo, Rosene, Anderlik
and Associates Inc. provides engineering services for the Crty of Cottage Grove.
JUNE 6, 2001 AGENDA
Cottage Grove City Council
C. Consider authorizing issuance of a single-occasion gambling permit to the
South Washington Senior Center to conduct a raffie on October 12, 2001.
Staff Recommendation; Aufhorize issuance of the permit condifioned on compliance with all
state and loca/ regutations related to gambling. During the required background investigation by
fhe Public Safety Department, no facts were found that would constitute a basis for denial of the
permrt. The raffle wil/ be he/d at the District Program Center of fhe South Washington County
School District, located at 8400 East Point Douglas Road.
D. Consider authorizing issuance of a single-occasion gambling permit to the
Cottage Grove Firefighters Relief Association to conduct bingo in connection
with the Great Grove Get-Together.
Staff Recommendation: Authorize issuance of the permit contrngent upon conditions ouflined in
Caron Stransky's memo dated 5/22/01. During the required background investigation by the
Pubtic Safety Department, no facts were found that would constitute denial of the permif. The
Great Grove Gei-Together wi!! take p/ace in Krngston Park on June 9, 2001'.
E. Consider adopting a resolution accepting business donations of cash for the
Great Grove Get Together Community Celebration:
Sfatf Recommendation; Adopt fhe reso/ution. The donors were Custom One Homes by Mike
Rygh; Treasure Isfand; Shamrock tiquor,� Diane Crater, DDS; South Subu�ban Rental; Anchor
Bank; Marafhon Ashland Petroleum LLC; and HealthEast.
F. Consider adopting a resolution accepting citizen donations of casM for the Greai
Grove Get Together and the Cottage Grove Jaycees Community Celebrations.
Staff Recommendafion: Adopt the resolution. The donations year-fo-date totai $972.00.
G. Consider approval of an amended resolution, which modifies the Iocation of
additional landscaping, for a conditional use permit to expand a non-conforming
use to allow Sierra Mountain Express to construct a 60-foot by 27.6-foot
modular building on CP Rail property at 9250 Ideal Avenue South.
Staff Recommendation: Adopt the amended resolution, which modifies the locafion of additionai
landscaping, approvrng the conditional use permit for Sierra Mountain Express.
H. 1. Consider approval of the subdivision agreement between Secure Properties,
Inc. and the City of Cottage Grove for Hidden Valley 10th Addition. 2. Consider
approving the plans and specifications for the Hidden Valley 1Oth Addition
development project and the installation of a trunk storm sewer outlet pipe for
the regional Hidden Valiey Ponds.
Staff Recommendation: 1. Approve the subdivision agreement for Hidden Valley 10fh Addition.
2. Adopt the resolufion approving the plans and specificaEions for the riidden Valley 10th
Addition deveiopmenf project and the insfatlafion of a trunk storm sewer outlet.
L Consider approving Change Order #1 for the Highlands Development (2000
Pavement Management Project).
Statf Recommendation: Approve Change Order #1. This change order is +n the amount of
$28,475 and covers the placement of draintile and connections to existing catchbasins on Idsen
Avenue to correct subgrade drainage.
J. Consider renewal of concessiorr stand rental agreement contract between the
Cottage Grove Ice Arena and the Cottage Grove Athletic Association.
Staff Recommendation: Approve the newlyproposed contract, which reflects a rent increase of
8.5% over the next two years.
K. Consider authorizing issuance of an outdoor evenf permit to the Great Grove
Get Together Committee for events to be held on June 9 and 16, 2001.
Sfaff Recommendation: Authorrze issuance of the permit contingent upon conditions outlined in
Mike Zurbey's memo dated 6/1/01. This permit appiies to events held as a part of the 2001
Great Grove Get-Together.
JUNE 6, 2001 AGENDA
Cottage Grove City Council
'L. Consider approval of the final plat for Timber Ridge 1 st Addition, which will
consist of 49 lots for single-family homes and 3 outiots to be located at 70th
Street and Harkness Avenue South.
Sfaff fZecommendation: Adopt the resolution approving the final plat for Timber Ridge 1st
Addition.
"*M. Consider ordering an update of the feasibility reports for the Hardwood Corridor
and Grove Plaza projects.
SfaK Recommendation: Adopt the resolution ordering an updafe of the feasibility reports for the
Hardwood Corridor and Grove Piaza projects.
**N. Consider adopting a resolution caliing for a public hearing on adoption of tax
increment financing district 1-12.
Staff Recommendationi Adopt the resolution calling for a public hearing for August 15, 2001.
�*O. Gonsider authorizing an expenditure of $16,028.98 from the Councii
Contingency Fund for replacement of the Ideal Park warning siren, and receive
recommendation for replacement of other warning system sirens.
Staff Recommendation: Authorize the replacement of the Ideal Park warning siren and receive
the recommendation for ofher warning system sire� replacements.
RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES
6. PUBLIG HEARINGS
A. Hold a public hearing and consider the nomination of the Lamar Avenue Larch
Trees to the City Register of Historic Sites and �andmarks.
Sta(f Recommendafion: Hoid the pubiic hearing and adopt a resolution p/acing the Lamar
Avenue Larch Trees on fhe Cify Register of Historic Sites and Landmarks.
BID AWARDS
A. Consider adopting a resolution awarding bid for the 2001 8ealcoat Project to
Pearson Brothers, Inc. in the amount of $121,904.25.
Staff Recommendatron: Adopt the resolutio� the awarding bid to Pearson Brothers, Inc., who
submifted fhe lowest of four bids received.
8. UNFINISHED AND NEW BUSINESS
A. Consider adopting the 2002 budget calendar.
Staff Recommendatio�: Adopt the 2002 budget calendar.
B. 1. Conduct a public meeting to receive public comment on the ordinance
creating the storm water utility. 2. Consider the adoption of the ardinance
creating the storm water utility. 3. Consider resolution adopting storm water
utility rates and directing staff to complete the biliing process for implementatior
in fall of 2001.
Staff Recommendation: i. Adopt ordinance c�eating the storm wafer utility. 2. Adopt the
resolufion adopting storm water ufilify rates and directing staff to comp/ete the billing process for
r`mplementativn rn fall of 2001.
*C. Crystal Village Development Proposal:
i. Consider amended ordinance to rezone property from R4 to PUD for
proposed mixed-use development, Crystal Viliage, to be lacated at the
southwest corner of 70th Sfreet and Keats Avenue.
Staff Recommendation: Adopf amended Ordinance rezoning property.
JUNE 6, 2001 AGENDA
Cottage Grove City Council
ii. Consider amended resolution approving preliminary plat, master
development pian and site plan review for Crystal Village which includes
38 town homes and a �eighborhood shop�ing center.
Staff Recommendation: Adopt Amended Resolufion approving preliminary plat, master
development pian, and site plan.
iii. Consider amended resolution approving a conditional use permit for a
motor fuel station to be located at the mixed-use development at 70th
Street and Keats Avenue.
Staff Recommendation: Adopt Amended Resotution approving condifionat use permit.
iv. Consider approvai of the final plat for Aimar Village, which was
previously called Crystai Viliage.
Staff Recommendation: Adopt the resoiution approving fhe final plaf fo� Almar Village,
which consists of 391ots for attached single-fami/yhomes, 4 commercial lots and 1
outlot.
"D. Consider authorizing the City Administrator to contract with BRKW and Wiison
Development Services for acquisition services regarding the 80th Street
Redevelopment and Hardwood Avenue Realignment Projects.
Staff Recommendafion: Authorize the City Administrator to contract with BRKW and Wi/son
Development Services.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS
10. COUNCI� COMMENTS AND REQUESTS
11. PAY BI�LS
A. Approve payment of check numbers 118840 to 119113 in the amount of
$750,391.15.
12. WORKSHOP SESSION — OPEN TO PUBLIC
13. WORKSHOP SESSION — CLOSED TO PUBLIC
ADJOURNMENT
` Contains Supplemental information
** Packet Item Submitted 6/4/01