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Home My WebLink About2001-09-05 AGENDAFile Copy . �1 • � �' • • ' ' i1. ' WORISSHOP SESSIONS - 6:15 P.M. A. City Work Schedules. B. Public Safety Director Recruitment Update. C. CLOSED WORKSHOPS—Union Negotiations/Personnel Matters. Persons wishing fo address the Council during this meeting are asked to fill out a"Speaker Signup Form" and return the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. �. �. . Persons may address the Cify Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regu/ar Meeting are tetevised LIVE, airing on Government Channel 16. i i � 11 : ��►�l�'AG�I�i�1�1� CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MIfVUTES 4. CONSENT CALENDAR A. Accept and Place on File the Foliowing Minutes: i. Accept and place on file the approved Planning Commission minutes for the rneeting on July 23, 2001. ii. Acc€;pt and place on file Y.he minutes of the June 11, 2001 rneeting of the Pubiic Works Gaenmission. Ei. Consider passing a rrac�tican to accept the donation of $500.00 to the police division from Cheryl f�c�his for the purchase of a tazer electronic device. Staff Recommendation: Accepf the donation. SEPTEMBER 5, 2001 AGENDA Cottage Grove City Council C. Consider appointing Trenton Lyden to the Public Safety, Health and Welfare Commission as a Youth Membec Sfaff Recommendation: Appoint Trenton Lyden to the Public Safefy, Health and Welfare Commissron as a Youth Niember. The Public Safefy, Health and Weifare Commission Members interviewed the applicant and recommend his appointment. D. Consider adopting a resolution approving final payment in the amount of $36,807.84 to Volk Sewer & Water, inc., for the Pine Forest 5th Addition, Phase 1 Project. Staff Recorrrmendatron: Adopt the resolution approving the fina! payment. The City Engineer has certifred that the work has been satisfaciorily completed. E. Consider authorizing issuance of an outdoor event permit to New Moon Restaurant for September 15, 2001. Staff Recommendafion: Authorize issuance of the permit conditioned on compliance with recommendations outlined in Mike Zurbey's memo dated August 15, 2001. The Public Safety, Health and Welfare Commission reviewed the application at their August 14, 2001 meeting and recommended approva! subject to the outtined conditions. F. Consider authorizing the Mayor and City Clerk to sign corrected versions of Resolution Numbers 00-260 and 00-261. Staff Recommendation: Authorize the Mayor and Cify Clerk to sign corrected versions of Resolution Numbers 00-260 and 00-261. G. Consider amending the Resolution Establishing Fees, Resolution No. 01-053, for Right-of-Way Ordinance, No. 700, permit & fee schedule. Staff Recommendation: Approve the amendment of the Reso/ution Establishing Fees, Resolution No. 01-053, forRight-of-Way Ordinance, No. 700, permit & fee schedule. H. Consider approvai of the subdivision agreement between the City of Cottage Grove and WH Investment, LLC for Carly's Addition. Staff Recommendation: Approve the subdivison agreemenf for Carly's Addition �M��/ED TO TH� �EPTEMBER 19` AGENDA) L Council direction is requested on whether or not to challenge the Cottage Grove totai population count from the 2000 United States Census. Staff Recommendafion: The staff thinks the fota/ population number is 3, 000 residents below the actual population. With the support of the Council, staff inembers want to challe�ge the 20(70 Census resuKs fhrough the Count Reso/ution Program. J. �onsider �pproving the connection of 7001 — 70' Street South to the city's �ublic utilities. Staff Recommendation: Adopt the resolufion approving the connecfion of 7001 — 7d Street South to the crty's public utilities. K. Consider approval of a resolution accepting a donation for a new door at the Old Town Hall in Langdon Village. Staff Recommendation: Adopt the resolution accepting a donation from Cheryl Kohls for a new door at the Old Town Hall in Langdon Village. *L Adopt two res�l�stians, fihe first declaring the costs fio be assessed and the secc�nd cafling for a public hearing on fhe �ssessment projects. Staff Recommendation: Adopf resolutions as proposed. The projects include: Hidden Valley grn, Pine Summit 1 s � Addifion and Pine Fo�est 6� Addition. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES [:��1�iy�cym�a�c�t•ce�y SEPTEMBER 5, 2001 AGENDA Cottage Grove City Councii 7. BID AWARDS A. Consider adopting a resolution awarding a bid for the construction of a salt storage shed by Wells Concrete Products Company in the amount of $238,478.00. Staff Recommendation: Adopf the resolution awarding the bid for the salt storage shed to Wells Concrete Products Company. Wel(s Concrete Producfs Company submitted the lowest of three bids received. B. Consider awarding bid for construction to Hydrocon, Inc. for construction of the 97 Street utility and street improvements to Hydrocon, Inc., who was the lowest responsible bidder, in the amount of $639,379.00. Staff Recommendation: Adopf the resolution awarding a contract to Hydrocon, Inc. for construction of fhe 97�" Street utility and street rmprovements in the amount of $639, 379.00. C. Consider awarding bid for construction of the Pine Summit 2" Addition utility and street improveme�ts to Burschville Construction, Inc., who was the lowest responsible bidder, in the amount of $550,822.00. Staff Recommendatron: Adopt the resolution awarding a contract to Burschville Construcfion, Inc. for construction of the Pine Summit 2 Additon utifity and street improvements in fhe amount of $550,822.00. 8. UNFINlSHED AND NEW BUSINESS A. Consider authorizing formation of a Liquor License Task Force and appoint one Council Member to serve on the task force. Staff Recommendation: Authorize formation of the task force and appoint one council member fo serve on it. Ofhe� members of the task force would come from various commissions, existing liquor license holders and the chamber of commerce. B. Allow representatives from businesses that failed the August 11 and August 13, 2001 Alcohol Compliance Checks an opportunity to admit or deny the allegations. Sfaff Recommendation: If the licensee admifs to the violafion, impose the recommended fine. If the licensee denies the allegation, aufhorize staff to schedule e contested case hearing before an administrative law judge. C. Consider passing a motion authorizing the transfer of Cottage Grove EMS Fund Balance monies to accaunt 0600-4540 for the purchase of 4 nonbudgeted Life Pac 12 lead defibrillator upgrades and service contract from Medtronic Physio- Conteol. Staff f�'ecommendation: Pass a motion authorizrng the fransfer of Cottage Grove EMS Fund Ba/ance monies to account 0600-4540 for the purchase of 4 nonbudgeted Life Pac ?2 /ead defibrillator upgrades and servrce contracf from Medtronic Physio-Control. D. Consider passing a motion to approve the Cottage Grove Ambulance Service Business Plan. This plan outlines proposed major equipment purchases, sta�ng needs, projected operating budgets, and revenues for the five-year per'sod caver�r�g 20(2'� — 20E�5. StaS Recommendation: Pass a mation a�proving �he Cottage Grove larrtbula�ce Service 8usiness Plan. The plarr autlines proposed major equipment purchases, sta�ng needs, projeefet� operating budgets, and revenues for fhe five-year period covering 2001— 2005. E. F2esponse to Council inquiry regarding the required clean up at A& F Auto. Staff Recommendation: Receive update on the progress of the required clean up at A& F Auto. 9. RESPONSE TO PREVIOUSLY RAiSED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS APVd REQUESTS SEPTEMBER 5, 2001 AGENDA Cottage Grove City Council 11. PAY BILLS A. Approve payment of check numbers 120213 to 120459 in the amount of �865.058.35. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. Discuss issues associated with development in the southwest area of the community and provide direction to staff. 13. WORKSHOP SESSION — C�OSED TO PUBLIC ADJOURNMENT * Contains Supplemental Information " Packet Item Submitted 9!4/01 File Copy � , � ' ! � ' � � � � � A � � ] Persons wishing to address the Council during this meefing are asked to fill out a "Speaker Signup Form" and return the form to any Staff Member prior to the start of fhe meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. *. �. . Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must Iimif remarks to two (2) minutes. Open forum wilf adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LNE, airing on Government Channel 16. . . . �, . CALL TO ORDER — Mayor ROLL CALL — City Clerk _ � �TiiL�l�[i7�atH��1�L1 PRESENTATIONS A. Presentation B. Presentation 3. RPPROVAL OF MINUTES A. Date of CC Minutes 4. GC3�fSEiVT CALENDAR A. Accept and Place on File the Following Minutes: i. Accept and place on file the approved Pianning Commission minutes for the meeting on July 23, 2001. ii. Accept and place on file the minutes of the June 11, 2001 meeting of the Public Warks Cara�missian. B. Considcr passing a motion to accept the donation of $500.00 fo the police division from Cheryl Kohls for the purchase of a tazer electronic device. Staff Recommendafion: Accept fhe donation. C. Consider appointing Trenton Lyden to the Public Safety, Health and Welfare Commission as a Youth Member. Staff Recommendafion: Appoint Tren4on Lyden fo the Public Safety, Health and Welfare Commission as a Youth Membec The Public Safety, Heatth and Welfare Commission Members interviewed the applicant and recommend his appointment. SEPTEMBER 5, 2001 AGENDA Cottage Grove City Council D. Consider adopting a resolution approving final payment in the amount of $36,807.84 to Volk Sewer & Water, Inc., for the Pine Forest 5th Addition, Phase 1 Project. Staff Recommendation: Adopt the resolution approving the �nal payment. The City Engineer has certified that the work has been satisfactorily completed. E. Consider authorizing issuance of an outdoor event permit to New Moon Restaurant for September 15, 2001. Staff Recommendafion: Authorize issuance of the permit condifioned on compliance with recommendafions outlined in Mike Zurbey's memo dated August 15, 2001. The Public Safety, Healfh and Weffare Commission reviewed the applicafion at therrAugust 14, 2001 meeting and recommended approval subject to the outlined conditions. F. Consider authorizing the Mayor and City Clerk to sign corrected versions of Resolution Numbers 00-260 and 00-261. Staff Recommendation: Authorize the Mayor and City Clerk to sign corrected versions of Resolution Numbers 00-260 and 00-261. G. Consider amending the Resolution Establishing Fees, Resolution No. 01-053, for Right-of-Way Ordinance, No. 700, permit & fee schedule. Sfaff Recommendation: Approve the amendment of the Resolution Esfablishing Fees, Resolution No. 01-053, for Righf-of-Way Ordinance, No. 70Q permit & fee schedule. H. Consider approval of the subdivision agreement between the City of Cottage Grove and WH Investment, LLC for Carly's Addition. Staff Recommendation: Approve the subdivison agreement for Carly's Addifion (MOVED TO THE SEPTEMBER 19`" AGENDA) I. Council direction is requested on whether or not to challenge the Cottage Grove total population count from the 2000 United States Census. Staff Recommendation: The staff thinks the fotal population number is 3,000 residents below the actual population. With the support of the Council, staff members want to challenge the 2000 Census results fhrough the Count Resolution Program. J. Consider approving the connection of 7001 — 70 Street South to the city's public utilities. Staff Recommendation: Adopt the resolution approving the connection of 7001 — 70' Street South to fhe city's public utilities. K. Consider approval of a reso(ution accepting a donation for a new door at the �Id Town Hall in Langdon Village. Staff Recommendafion: Adopf fhe resolufion accepting a donation from Chery/ Koh/s for a new door at the O/d Town Hall in Langdon Viilage. L. Adopt two resolutions, the first declaring the costs to be assessed and the second calling for a public hearing on the assessment projects. Sfaff Recommendation: Adopf resolutions as proposed. The projects include: Hidden Valley 9�", Pine Summit 1 s � Addition and Pine Forest 6�" Addition. 5. RESPONSE T� PREVIOUS�Y RAISED OPEN FORIJM ISSUES A. Response B. Response . � :' �- . . � � - . . SEPTEMBER 5, 2001 AGENDA Cottage Grove City Council 7. BID AWARDS A. Consider adopting a resolution awarding a bid for the construction of a salt storage shed by Welis Concrete Products Company in the amount of $238,478.00. Sfaff Recommendation: Adopt the resolutron awarding the bid for the salt sforage shed to Wells Concrete Products Company. Wells Concrete Producfs Company submitted the lowest of three bids received. B. Consider awarding bid for construction to Hydrocon, Inc. for construction of the 97' Street utility and street improvements to Hydrocon, Inc., who was the lowest responsible bidder, in the amount of $639,379.00. Staff Recommendation: Adopt the resolution awarding a contracf to Hydrocon, Inc, for construction of fhe 97� Street utility and streef improvements in the amount of $639,379.00. C. Consider awarding bid for construction of the Pine Summit 2" Addition utility and street improvements to Burschville Construction, Inc., who was the lowest responsible bidder, in the amount of $550,822.00. Sfaff Recommendafion: Adopt the resolution awarding a confract fo Burschville Consfruction, Inc. for construction of the Pine Summit 2" Addifon utility and street improvements in the amounf of $550, 822.00. 8. UNFINISHED AND NEW BUSINESS A. Consider authorizing formation of a Liquor License Task Force and appoint one Council Member to serve on the task force. Staff Recommendatio�: Authorize formation of the task force and appoint one council member to serve on it. Other members of the task force would come from various commissions, exisfing liquorlicense holders and fhe chamber of commerce. B. Allow representatives from businesses that failed the August 11 and August 13, 2001 Alcohol Compliance Checks an opportunity to admit or deny the allegations. Staff Recommendation: If the licensee admifs fo fhe violation, impose the recommended fine. lf the licensee denies the allegafion, aufirorize staff to schedule a contested case hearing before an administrative law judge. C. Consider passing a motion authorizing the transfer of Cottage Grove EMS Fund Balance monies to account 0600-4540 for the purchase of 4 nonbudgeted Life Pac 12 lead defibriflator upgrades and service contract from Medtronic Physio- Contro{. Staff Recommendation: Pass a motion authorizing the transfer of Cottage Grove EMS Fund Balance monies to account 0600-4540 for the purchase of 4 nonbudgeted Life Pac 12lead defrbrillator upgrades and service contract from Medfronrc Physio-Control. D. Consider passing a motion to approve the Cottage Grove Ambulance Service Business Plan. This plan outlines proposed major equipment purchases, staffing needs, projected operating budgets, and revenues for the five-year period covering 2Q01 — 2005. Sfaff Recomrrrendation: Pass a motion approvrng fhe Cotfage Grove Ambulance Service Business Plan. The plan outlines proposed major equipmeni purchases, sta�ng needs, projected operating budgets, and revenues for the �ve-year pariod covering 2001 — 2005. E. Response to Council inquiry regarding the required clean up at A& F Ruto. StaS Recommendation: Receive update on the progress of the required dean up at A& F Auto. RESPONSE_TO PREVIOUSLY RAISED COUNCIL COMfv1ENTS AND REQUESTS 1 � ! � - 11 SEPTEMBER 5, 2001 AGENDA Cottage Grove City Council 11. PAY BILLS A. Approve payment of check numbers 120213 to 120459 in the amount of $865,058.35. 12. WORKSHOP SESSION — OPEN TO PUBLIC — BEGINS AT 6:15 PM A. City Work Schedules B. Update on Recruitment of Public Safety Director C. Discuss issues associated with development in the southwest area of the community and provide direction to staff. 13. WORKSHOP SESSION — CLOSED TO PUBLIC A. Union Negotiations B. Other Personnei Matters ADJOURNMENT