HomeMy WebLinkAbout2001-12-19 AGENDAFile Copy
AGENDA
COTTAGE GROVE CITY COUNCIL
DECEMBER 19, 2001
Persons wishing to address the Counci! during this meeting are asked to fill out a "Speaker
Signup Form° and return the form to any Staff Member prior to the start of the meeting.
Speaker Signup Fo�ms are located on each audience chair in the Counci! Chamber.
OPEN FORUM - 7:15 P.M.
+ Persons may address the City Council on subjects that are not a part of the Regular Meeting
agenda, but must limit remarks to two (2) minutes. Open forum will adjoum to fhe Regular
Meefing promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are
televised LIVE, ainng on Govemment Channel 16.
REGULAR MEETING - 7:30 P.M.
CALL TO ORDER — Mayor
ROLL CALL — City Clerk
ADOPTION OF AGENDA
2. PRESENTATIONS
3. APPROVAL OF MINUTES
A. November 7, 2001 Regular Meeting.
B. November 20, 2001 Regular Meeting.
4. CONSENT CALENDAR
A. Accept and Place on File the Following Minutes:
i. Public Works Commission of November 12, 2001. _
B. Pass a motion approving the 2002 Emergency Medical Seniices Contract
between the City of Cottage Grove and the Township of Grey Cloud Island and
authorize the Mayor and City Administrator to execute the Contract.
Staff Recommendation: Approve the 2002 Emergency Medical Services Contract between the
City of Cotfage Grove and the Township of Grey Cloud Island and auihorize the Mayo� and City
Administrator to execufe the Contract.
C. Consider authorizing the Mayor and City Administrator to enter into the general
legal services contract for 2002 with Kennedy and Graven.
Staff Recommendation: Authorize the Mayor and City Administrator to enter into the contract.
The general retainer fees have increased by approximately 3 percent.
DECEMBER 19, 2001 AGENDA
Cottage Grove City Councii
D. Consider authorizing issuance of liquor licenses for 2002 for the following
estabiishments: Boondock's Bar & Grill, Cottage Grove VFW Post 8752, Cub
Foods, DeMori's, G-Will Liquors, MGM Liquor Warehouse, Mississippi Dunes
Golf Links, New Moon Restaurant & Sports Bar, Rainbow Foods, River Oaks
Golf Course, Rodeo, Shamrock Liquors, and Superamerica #4183.
Staff Recommendation: Issue liquor licenses subjecf to compliance with State and Loca! Liquor
Laws, satisfacfory complefion of police and fire investigations/inspecfions, and payment of all
outstanding financial obligations by 12:00 p.m. (noon), Friday, December 28, 2001, as outlined
in the attached memo from the City Clerk.
E. Approve Change Order #1 for the Almar Village Utility and Street
Improvements.
Staff Recommendation: Approve the change order, which is for the deletion of ihe private
driveway construcfion from the City Contract The fota/ dolla� amount deleted from the Contract
is $59, 860.00.
F. Approve Change Order #2 for the Almar Village Utility and Street
Improvements.
Staff Recommendation: Approve the change order, which is for the installation of the private
storm sewer at the Grove Plaza Project for the Walgreen's site. The dollar amount of Change
Order #2 is $49,620.00.
G. Consider authorizing preparation of bid documents for the SCADA system
upgrade project.
Staff Recommendafion: Authorize the preparation of 6id documenfs. The Supervisory Control &
Data Acquisition (SCADA) system monitors and mainfains water main disfribution in fhe City.
H. Consider approval of a preliminary plat and a final plat for Timber Ridge 2nd
Addition, which would replat two lots into four lots for single-family homes and
two outlots.
Staff Recommendation: Adopt the resolution approving the preliminary plaf and final plat for
Timber Ridge 2nd Addifion.
I. Consider approval of the final plat for Almar Village Townhomes.
Staff Recommendation: Adopt the resolution approving the final plat for Almar Village
Townhomes.
J. Consider adopting a resolution certifying delinquent utility bills to the property
tax rolls for 2002.
Sia/f Recommendation: Adopt the resolution as proposed.
K. Write off Cottage Grove EMS accounts receivable in the amount of $153,122.31
Sfaff Recommendation: Write of the EMS accounts receivable.
L. Consider appointing Ron Hedberg to Regular Full-Time Status.
Staff Recommendation: Approve fhe appointment. Mr. Hedberg has served as Finance Direcfor
since Decem6er 18, 2000.
"M. Consider adopting a resolution establishing rates for the use of water furnished
and for the use of sanitary sewer system and ofher rules or regulations
pertaining to the billing thereof, repealing resolution No. 01-190.
Staff Recommendation: Adopt the resolution. This resolution clanfies rates that were
established at the last City Council meeting. All of the new rates had noi been included in fhe
resolution as presented to the Council at that time.
**"N. Consider authorizing the solicitation of bids to lease golf cars for the River Oaks
Golf Course.
Sfaff Recommendation: Authorize fhe solicitation of bids fo lease golf cars for River Oaks. The
period would be for 2002 thrrrugh 2005, for 75 new cars in the spring of each new golf season.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES
DECEMBER 19, 2001 AGENDA
Cottage Grove City Councii
6. PUBLIC HEARINGS
A. Hold public hearing, give ail interested parties an opportunity to be heard, and
consider authorizing issuance of a Massage Business License to Jeanne K.
Dukic of The Body Source LLC to operate a massage parior at 7155 — 80th
Street South to provide massage and physical fitness training services.
Staff Recommendation: Authorize issuance conditioned on the applicanYs compliance with the
conditions outlined in the report and recommendation prepared by City Clerk Caron Stransky.
B. Hold public hearing on vacation of a drainage and utility easement for Lot 39�
Block 2 Almar Village Addition, and consider granting a drainage and utility
easement vacation for Lot 39, Block 2, Almar Viilage Addition.
Staff Recommendation: Adopt the resolution granfing drainage and utility easement vacafion for
Lot 39, Block 2 Almar Village Addftion.
`*C. Hold a public hearing and consider authorizing issuance of an On-Sale
Intoxicating and Special Sunday Liquor License to Cedarhurst, Inc., contingent
upon approval of the conditional use permit application for limited ventures
conducted at an historic property to allow use as a catering facility for banquet
events, satisfactory completion of a fire inspection, compliance with state and
locat laws relating to liquor, and that no sale, consumption and possession of
liquor shall be allowed outdoors except on the veranda.
Sfaff Recommendation: Hold the public hearing and authorize issuance of the license
contingenf upon the above cond8ions. One of these conditions involves the approval of the
condifional use permit application, which will be considered under Item B.D. on this agenda.
'"'D. Hold the pubiic hearing on the proposed street improvements in the 2002 —
2004 Pavement Management project in the Thompson Grove neighborhood,
and adopt the resolution ordering improvements and authorizing Bonestroo
Rosene Anderlik & Associates to prepare the plans and specifications.
Staff Recommendafion: Hold the public hearing and adopt the resolufion. THIS ITEM WAS
CONTINUED FROM 12/5/01.
BID AWARDS
8. UNFINISHED AND NEW BUSINESS
A. Consider amending the EDA bylaws:
1) Regarding order of business.
2) Regarding the Executive Director position replacing the word "may" with the
word °shall".
3) Adding a section within Article IV mandating that all EDA strategic plans,
work plans and projects receive Councii ratification and/or approval.
4) Rerrioving the recently added requirement that the EDA President be at the
same time a member of Council.
Staff Recommendation: Amend the EDA 6ylaws as proposed.
B. Consider authorizing changes in the marketing/food preparation operation at
River Oaks.
Staff Recommendation: Authorize the changes, which consist of reducing the number of
caterers utilized and providing the opportunity for increased use of in-house resources in the
meal preparation of banquet events at the facility.
DECEMBER 19, 2001 AGENDA
Cottage Grove City Council
C. Consider approval of a zoning amendment to change the zoning from R-2.5,
Residential, to PUD, Planned Unit Development; a preliminary plat to create five
commercial lots; a site plan review of a neighborhood convenience center with
senior housing; and conditional use permits to allow a gas station and a
daycare center on the northwest corner of 70th Street and Hinton Avenue.
Staff Recommendation: Adopt fhe ordinance changing the zoning from R-2.5 fo PUD; fhe
resolution approving !he preliminary plat and site plan revrew for a neighborhood convenience
center including senior housing; the resolution approving the gas station with car wash; and the
iesolution approving the day care center on the northwest corner of 70th Streef and Hinton
Avenue.
D. Consider approval of a conditional use permit for limited commercial ventures
conducted at an historic property, Cedarhurst, to allow continued use as a
catering facility for banquet events.
Staff Recommendafion: Adopt the resolution approving a condifional use permit for limited
commercial ventures conducfed af an historic property, Cedarhurst.
E. Consider approval of the feasibility report and ordering the preparation of plans
and specifications for the 80th Street Redevelopment Project (Hardwood
Corridor and the Kohl's site).
Staff Recommendation: Adopt the resolution approving the feasibility report and ordering the
preparation of plans and specifications for the 80th Sfreet Redevelopment Projecf.
***F. Consider authorizing the City Administrator to enter into a contract with IAC for
Ice Arena advertising services upon review and approval of the proposed
contract by the City Attorney.
StaSRecommendafion: Authorize the CityAdministrator fo enter into the contract.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS
10. COUNCIL COMMENTS AND REQUESTS
11. PAY BILLS
A. Approve payment of check numbers 121675 to 121856 in the amount of
$453,379.66.
12. WORKSHOP SESSION — OPEN TO PUBLIC
13. WORKSHOP SESSION — CLOSED TO PUBLIC
ADJOURNMENT
* Contains Supplemental Information
"` Packet Item Submitted 12/17/01
*"` Packet Item Submitted 12/18/01