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Home My WebLink About2002-06-19 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL JUNE 19, 2002 Persons wishing to address the Council during this meeting are asked to �11 out a "Speaker Signup Form" and return the form to any Sfaff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. OPEN FORUM - 7:15 P.M. Persons may address fhe City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are felevised LIVE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA APPOINTMENTS AND PRESENTATIONS A. APPOINTMENTS: B. PRESENTATIONS: i. Consider proclaiming June 17 - 23, 2002 as Amateur Radio Week in the City of Cottage Grove. Staff Recommendation: Proclaim June 17 - 23. 2002 as Amateur Radio Week in the City of Cottage Grove. This proclamation coincides with the American Radio Relay League's annual Field Day exercise, which takes place on June 22 - 23, 2002. 3. APPROVAL OF MINUTES A. May 1, 2002 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission of May 13, 2002. B. Consider approving a simple lot division of a 3.85-acre parcel of land located at 9010 Jamaica Avenue South into two separate taxing parcels of 3.396 acres and 0.4543 acres. Staff Recommendation: Adopt the resolution approving a simple lof division of a 3.85-acre parcel of land located at 9010 Jamaica Avenue South into two separate taxing parcels of 3.396 acres and 0.4543 acres. JUNE 19, 2002 AGENDA Cottage Grove City Council C. Consider approving the construction plans and specifications for the Highland Hills Addition Utility and Street Improvement Project and setting a bid date of July 11, 2002. Staff Recommendation: Adopt the resolution approving the construction plans and speci�cations for the Highland Hills Utility and Street Improvement Project and setting a bid date of July 11, 2002. D. Consider approving the construction plans and specifications for the Summit at Highland Hills Addition Utility and Street Improvement Project and setting a bid date of July 11, 2002. Staff Recommendation: Adopt the resolution approving the construction plans and speci�cations for the Summit at Highland Hills Utility and Street Improvement Project and setting a bid date of July 11. 2002. E. Consider adopting a resolution to ban parking of motor vehicles on Hardwood Avenue, a State Aid Route, from 70th Street to 80th Street at all times. Staff Recommendation: Adopt the resolution banning parking of mofor vehicles on Hardwood Avenue from 70th Street to 80th Street at all times. F. Consider approving a variance to allow an addition to a detached garage to be constructed 12.8 feet from the side property line when a 20-foot side yard setback is required at 8813 Hadley Avenue South. Sfaff Recommendation: Adopt the resolution approving a variance allowing an addition fo a detached garage to be constructed 12.8 feet from the side properfy line when a 20-foot side yard setback is required at 8813 Hadley Avenue South. G. Consider approval of a resolution approving a conditional use permit and site plan review of a proposed new motor fuel station (Jamaica BP Amoco) with convenience store and a new car wash and variances to front and rear setback requirements at 8490 East Point Douglas Road. Staff Recommendation: Adopt the resolution approving a condifional use permit, site plan review, and variances to front and rear setback requirements for a new motor fuel station with convenience store and car wash (Jamaica BP Amoco, 8490 East Point Douglas Road). ***H. Consider purchase of new Ice Arena sound system from DMX Music in the amount of $10,000.00. Staff Recommendation: Approve the purchase. DMX Music submitted the lowest of two bids received. The sound system will be purchased from marketing support monies from the Coca- Cola Company. I. Receive Information: Park & Ride/Transit Update. Staff Recommendation: Receive information. J. Consider adoption of a resolution approving final payment in the amount of $69,799.73 to Richard Knutson, Inc. for the Glengrove Industrial Park Drainage Flume Phase II Project. Staff Recommendation: Adopt the resolution approving final payment in the amount of $69, 799.73 to Richard Knutson, Inc. for the Glengrove Industrial Park Drainage Flume Phase II Project. K. Consider adoption of a resolution approving final payment in the amount of $24,004.60 to Arcon Construction, Inc. for the Lodges at Pine Summit Utility and Street Improvement Project. Staff Recommendation: Adopt the resolution approving final payment in the amount of $24,004.60 fo Arcon Construction, Inc. for the Lodges at Pine Summit Utility and Street Improvement Project. JUNE 19, 2002 AGENDA Cottage Grove City Council L. Consider adoption of a resolution approving final pay requests to Tower Asphalt, Inc. on the 80th Street South Reconstruction Project. Staff Recommendation: Adopt the resolution approving final pay requests to TowerAsphalt. The contractor has satisfactorily completed the work in accordance with the contract plans and specifications. M. Consider authorizing the purchase of one Kent Model KF9QT hydraulic hammer with point and hoses installed for the Water Department in the amount of $16,852.00. Staff Recommendation: Approve purchase of the hydraulic hammer from St. Joseph Equipment in the amount of $16,852.00. This purchase is within the 2002 EquipmenWehicle Replacement Schedule. N. Consider purchase of one New Sterling LT 7500 Tandem Axle Cab Chassis for the Street Division in the amount of $63,949.00. Staff Recommendation: Approve the purchase of the Sterling LT 7500 Tandem Axle Cab Chassis irom Boyer Trucks. This purchase is within the 2002 EquipmenWehicle Replacement Schedule. O. Consider purchase of dump body, hydraulics, lighting and plow equipment to be installed on new Sterling LT 5700 Tandem Axle Cab Chassis in the amount of $90,160.04. Staff Recommendation: Approve fhe purchase of the dump body and equipment for the new Sterling LT 7500 Tandem Axle Cab Chassis. This purchase is within the 2002 Equipment Replacement Schedule. P. Consider approving a conditional use permit and site plan review to allow expansion of the parking lot at CrossRoads Church, 7955 Ivystone Avenue South. Staff Recommendation: Adopt the resolution approving the conditional use permit and site plan review to allow expansion of the parking lot at CrossRoads Church. "Q. Consider purchase of one United 8.5 x 20 enclosed trailer for the Water Division in the amount of $8,780.65. Staff Recommendation: Approve the purchase of the United Trailer irom Rob Becker, Inc. This purchase is authorized within the 2002 Equipment Replacement Schedule. "'R. Consider approving the final plat for Pine Summit 5th Addition, which consists of 18 lots for unattached single-family homes. Staff Recommendation: Adopt the resolution approving the �nal plat for Pine Summit 5th Addifion. ��S. Consider authorizing issuance of an outdoor event permit to New Moon Restaurant to conduct an outdoor dance on July 13, 2002. Staff Recommendation: Authorize issuance of the outdoor evenf permit contingent upon conditions outlined in Public Safety Director John Mickelson's memo dated 6/12/02. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS "'A. Hold the public hearing and consider authorizing issuance of an off-sale intoxicating liquor license to William NMN Sao, on behalf of Shamrock Liquors, 9040 Inwood Avenue. Staff Recommendation: Authorize issuance of the license. During the background investigation of the applicant, no facts were found that would constitute denial of the application. 7. BID AWARDS JUNE 19, 2002 AGENDA Cottage Grove City Council 8. UNFINISHED AND NEW BUSINESS 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS **A. Off-Duty Employment and Additional Duty Assignments by Police Officers. 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS "'A. Approve payment of check numbers 124170 to 124459 in the amount of $1,145,173.38. 12. WORKSHOP SESSION — OPEN TO PUBLIC 'A. Consider directing staff to hire an in-house engineer to function as the City Engineer for Cottage Grove. Staff Recommendation: Direct staff to hire an in-house engineer to function as Cottage Grove's City Engineer. 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT ` Contains Supplemental Information " Packet Item Submitted 6/17/02 "� Packet Item Submitted 6/18/02