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Home My WebLink About2002-07-17 AGENDA� ,� AGENDA COTTAGE GROVE CITY COUNCIL JULY 17, 2002 Persons wishing to address the Council during this meeting are asked to fill out a°Speaker Signup Form" and retum the form to any Staff Member prior to the sfart of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. OPEN FORUM - 7:15 P.M. Persons may address the Cify Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Governmenf Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA APPOINTMENTS AND PRESENTATIONS A. APPOINTMENTS: B. PRESENTATIONS: i. Swearing In Presentation: Police O�cerAndrew Westmoreland. ii. Swearing In Presentation: Fire Service Chief Bob Byeriy. 3. APPROVAL OF MINUTES A. May 15, 2002 Regular Meeting. B. July 2, 2002 Special Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Safety, Health and Welfare Commission of May 14, 2002 and June 11, 2002. ii. Planning Commission of May 20, 2002. B. Consider approving payment of third quarter 2002 support for the youth service bureau. Stafl Recommendation: Approve the third quarter payment. The balance in the gambling fund is approximately $59,500 at &/30/02. JULY 17, 2002 AGENDA Cottage Grove City Council C. Consider approving Change Order #1 for the Pine Summit 2nd Addition Project. Staff Recommendation: Approve the change order, which provides compensation to the contractor for installation of storm sewer outlet pipe and drain tile within the Pine Summit 2nd Addition. D. Consider accepting donations in the amount of $2,750.00 on behalf of the Public Safety, Fire and Recreation Departments for the 9th Annual Youth Safety Camp. Staff Recommendation: Adopt the resolution acCepting donations in the amount of $2,750.00 on behalf of the Public Safety, Fire and Recreation Depa�tmenis for the 9ih Annual Youth Safety Camp. E. Consider accepting the donation from 3M and CP Rail of miscellaneous offce supplies valued at approximately $750 for use in the Emergency Operations Center. Staff Recommendation: Accept !he donation from 3M and CP Rail of miscellaneous o�ce supplies for use in the Emergency Operations Center. F. Consider appointing Michelle Wolfe to the South Washington County Telecommunications Commission as the Cottage Grove alternate. Staff Recommendation: Approve the appointment The appointment would be effective July 18, 2002. G. Accept receipt of the 2002 Goals and Objectives for the Parks, Recreation, & Natural Resources Commission. Staff ftecommendation: Accept receipt of the 2002 Goals and Objectives for the Parks, Recreation, & Natural Resources Commission. H. Consider approving the collective bargaining agreement between the City and Clerical Employees—AFSCME Locai 517. Staff Recommendation: Approve the contract. I. Consider approving an e�ension until August 30, 2003, of Rose of Sharon's interim conditional use permit that allows a church function and ancillary uses in a B-2 zoning district at 7282 East Point Douglas Road. Staff Recommendation: Adopt the resolution extending Rose of Sha�on's interim condftional use permit untilAugusf 30, 2003. J. Consider passing a motion to accept the recommendation of the Public Safety, Health and Welfare Commission to place a"No Parking Corner to Here" sign on Ideal Avenue, with the exact location in front of 8537 Ideal Avenue (on the existing pedestrian cross walk sign post) and authorize Public Works to place the sign. Staff Recommendation: Authorize placement of the sign for the purpose of increased visibilify at the intersecfion of Ideal Avenue and 85th Street. K. Consider passing a motion to accept and approve recommendations from the Public Safety, Health and Welfare Commission, for signage and school zone markings at the Cottage Grove Elementary School on 65th Street per attached memo from Captain Woolery and authorize that the Police Department fonverd these recommendations to the Washington County Tra�c Engineer's o�ce. Staff Recommendation: accepf and approve recommendations from ihe Public Safety, Health and Welfa�e Commrssion, for signage and school zone markings at the Cottage Grove Elementary School on 65th Street per attached memo from Capiain Woolery and authorize that fhe Police Departmeni fonvard these recommendations to the Washington County Tra�c Engineer's o�ce. �LY 17, 2002 AGENDA � Cottage Grove City Council � L. Consider removing Michael Wamer from the youth seat on the Public Safety, Health and Welfare Commission. Staf/ Recommendafion: Due to lack of attendance, remove Michael Wamer from the youth seat on the Commission and declare a vacant seat. M. 1. Consider approving the subdivision agreement with Thompson Land Development for Pine Summit 5th Addition. 2. Consider authorizing the preparation of plans and specifications for public utilities and street improvements for Pine Summit 5th Addition. 3. Consider approving the plans and specifications for public utilities and street improvements. Sfaff Recommendation: 1. Approve the subdivision agreement with Thompson Land Development for Pine Summit 5th Addition. 2. Adopt ihe resolution authorizing the preparation of plans and specifications for public utilitres and street improvements for Pine SummB 5th Addition. 3. Adopt the resolution approving the plans and specificafions (or public utilRies and sfreet improvements. N. Consider approving a variance to Title 9-8-8, Off-Premises Advertising Signs, and Title 9-8-5F, Prohibited Signs, to allow an off-site sign for Gateway Center to be located on the southeast corner of 80th Street and East Point Douglas Road. Staff Recommendation: Adopt the resolution approving a variance to the City's sign ordinance allowing an off-sde sign for Gateway Center. O. Receive recruitment update. Staff Recommendafion: Receive update. P. Consider approving the collective bargaining agreement between the City and Public Safety Dispatchers—Teamsters Local 320. StaffRecommendation: Approve the agreement. Q. ITEM MOVED TO S.D. R. Consider approval of an amendment to the resolution approving an interim conditional use permit allowing Rumpca Excavating to bring in off-site material for crushing/recycling at Up North Plastics, 9480 Jamaica Avenue South. Staff Recommendation: Adopt the resolution amending Resolution No. 02-085 to allow off-site matenal fo be crushed/recycled at Up North Plastics. S. Amend the City Code adding the purpose of the "Open Forum" portion of a regular meeting and remove the Order of Business from the City Code and allow the Council to establish the order by Council resolution. Staff Recommendation: Pass Ordinance amending the CRy Code relating to City Council meeting procedures; specifically adding !he purpose of Open Forum; and Adopt Resolution establishing the Order of Business for City Council 2gular meetings. *'T. Consider accepting a donation from Cheryl Kohls in the amount of $500.00 to be utilized by the Public Works Division. Staff Recommendation: Accepf the donation in the amount of $500.00 from Cheryl Koh/s on behalf of the Public Works Drvision. **U. Consider approving the p�ans and specifications for the Gateway Residential Demolition Project and setting a bid date of August 15, 2002. SYaff Recommendation: Adopt the �esolution approving the plans and specifications for the Gateway Residential Demolition Project and sefting a bid date of August 15, 2002. **V. Consider purchase of one new Jacobsen HR-9016 wide-area rotary mower with optional accessories for the Parks Division in the amount of $66,471.98. Staff Recommendation: Approve the purchase of the Jacobsen HR-9016 wide-a�ea rotary mower from North Star Turf. This purchase is within the 2002 EquipmenWehicle Replacement Schedufe. The City is eligible to purchase the mower through the 2002 Minnesota Materials Management Division Contract. JULY 17, 2002 AGENDA Cottage Grove City Council '*W. Consider supporting application for a Livable Communities Demonstration Grant to facilitate a senior housing project and associated amenities within the city. Staff Recommendation: Adopt the resolution supporting applicafion �or a Livable Communrties Demonstration Grant to facilitate a senior housing project and associated amenitres within the crty. "*"X. 1. Consider approving amended development agreement for Pine Summit 4th Addition. 2. Consider approving amended development agreement for Highiand Hills. Staff Recommendation: Approve the amended development agreemenfs. These are amendments to the subdivision agreements in recognition of the bid cost versus the cost estimates found within the approved agreements. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES **A. Response to Mark Grossklaus regarding tree preservation. *"B. Response to Irv Kopren's concerns regarding maintenance of the berm at the Public Works Facility. `*C. Response to Scott Coomer's concerns regarding the maintenance of various areas within the Public Works Facility. 6. PUBLIC HEARINGS BID AWARDS A. Consider awarding the bid for the Pine Summit 4th Addition Utility, Street, and Street Lighting Improvements to Burschville Construction in the amount of $1,213,062.75. Staff Recommendation: Adopt the resolution awarding the 6id for the Pine Summit 4th Addition Utility, St�eet, and St�eet Lighting (mprovements to Burschville Construcfion in the amount of $1,213,062.75. **B. Consider awarding contract to Rumpca Excavating for drainage improvements at various city locations to be funded by the Stormwater Utility Fund. Sta(f Recommendation: Award the drainage improvement contract to Rumpca Excavating. Rumpca submitted the lowest of two propasals ieceived. *"C. Consider awarding the bid for the Highland Hills Addition Utility, Street, and Street Lighting Improvement project to Barbarossa & Sons, who was the lowest responsible bidder, in the amount of $1,709,195.75. Staff Recommendation: Adopt the resolution awarding the 6id for the Nighland Hills AddRion Utrlity, Sfreet, and Street Lighting Improvement projecf to Barbarossa 8 Sons. 8. UNFINISHED AND NEW BUSINESS A. Consider the request by Karen and John Anderson to purchase 4,950 square feet (30 feet by 165 feet) of Lamar Park adjacent to 11206 - 72nd Street South. Staff Recommendation: Deny the request to sell 4,950 square feet of Lamar Park to Karen and John Anderson. B. Consider approving the draft amendment to the West Draw Alternative Urban Areawide Review (AUAR) to permit distribution and comment. SYaff Recommendation: Approve the draR amendment to fhe West Draw AUAR to permit distribufion and comment. JULY 17, 2002 AGENDA Cottage Grove City Council *'C. Consider renaming Field #43 at Woodridge Park Swanson Field after Craig Swanson, a long-time volunteer for the Cottage Grove Athletic Association. Staff Recommendation: Take no formal action on !he request at this fime, but direct staff to conduct additional research and to develop guidelines for fhe renaming of pu6/ic facilities. D. 1. Consider approval of a preliminary plat for Timber Ridge 3rd Addition, which consists of 115 single family lots. 2. Consider approval of the final plat for Timber Ridge 3rd Addition consisting of 61 lots for single family homes and one outlot. Sta(f Recommendation: 1. Adopt the resolution approving the preliminary plat fo� Timber Ridge 3rd Addition. 2. Adopt the resolution approving the final plat for Timber Ridge 3rd Addition. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 124723 to 124917 in the amount of $1,230.228.51. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT ` Contains Supplemental Information *` Packet Item Submitted 7/15/02 """ Packet Item Submitted 7/16/02 *"* Packet Item Submitted 7/17/02