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Home My WebLink About2002-08-07 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL AUGUST 7, 2002 Persons wishing to address the Council during this meeting are asked to fill out a"Speaker Signup Form" and return the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. WORKSHOP SESSIONS — 6:15 P.M. A. Gateway Redevelopment District. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks fo two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING — 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. APPOINTMENTS AND PRESENTATIONS A. APPOINTMENTS: B. PRESENTATIONS: 3. APPROVAL OF MINUTES A. June 19, 2002 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Parks, Recreation and Natural Resources Commission of March 11, 2002; April 8, 2002; May 13, 2002; and June 10, 2002. ii. Human Services Commission of September 12, 2001; October 10, 2001; December 12, 2001; February 13, 2002; March 13, 2002; April 10, 2002; May 8, 2002; June 12, 2002; and July 10, 2002. iii. Planning Commission of June 24, 2002. B. Consider approving Change Order #1 for the Grove Plaza Phase III Project. Staf/ Recommendation.� Approve the change order, which is for the installation of a feed point for the street lighting system in the Grove Plaza Phase lll project. C. Consider adoption of resolution approving final payment in the amount of $14,259.18 to Hydrocon, Inc. for the Pine Forest 6th Addition Project. Staff Recommendation: Adopt the resolution and final payment. The contractor, Hydrocon, Inc., in accordance with contract plans and specifications, has satisfactorily completed the work. AUGUST 7, 2002 AGENDA Cottage Grove City Council D. Consider approving the donation of $118.57 in proceeds from the Company Store's sale of American flag pins to the American Red Cross. Staff Recommendation: Adopt the resolution approving the donation of $118.57 in proceeds from the Company Store's sa/e ofAmerican flag pins to the American Red Cross. E. Consider renewal of insurance package, volunteer accident, open meeting law defense and liquor liability insurance for the policy period 4/3/02 to 4/3/03 in the amount of $205,010, and waive the monetary limits on tort liability. Staff Recommendation: Approve renewal of policies through the League o( Minnesota Cities Insurance Trust and waive the monetary limits on tort liability. F. Consider approving appointment of individuals to serve as election judges at the September 10 and November 5 Elections, conditioned on their attendance at mandatory election judge training sessions. Staff Recommendation: Adopt the resolution approving appointment of election judges at the September 10 and November 5 elections, conditioned on attendance at mandatory election judge training sessions. G. Moved to New Business Item 8.B. H. Moved to New Business Item 8.C. I. Consider approval of a simple lot division of a 12.49-acre parcel of land located at 6150 Lamar Avenue South into two separate lots of record of 9.49 acres and 3.0 acres. Staff Recommendation: Adopt the resolution approving a simple lot division of a 12.49-acre parcel of land /ocatedat 6159 LamarAvenue South. J. Moved to New Business Item S.D. K. Consider adopting a resolution authorizing the issuance of an abatement order for the hazardous property located at 7715 Iverson Avenue South. Staff Recommendation: Adopt the resolution authorizing the issuance o/ an abatement order for the hazardous propeRy located at 7715 Iverson Avenue South. L. Consider approval of a contract between the City of Cottage Grove and NRG Processing for Operation and Maintenance of Yardwaste Facility (Compost Site). Staff Recommendation: Approve the contract agreement. This is fora two-year extension olthe present contract. M. Consider authorizing the City to enter into contracts for: 1. Roof repair at City Hall with S.G.O. for $20,187.00; 2. Roof repair at Fire Station #2 with Walker Roofing for $17,000.00; 3. HVAC at City Hall with Wencl for $33,070.00 to replace HVAC system; 4. Additional $2,335.00 to Rumpca and Park Grove Electric for ancillary services. Staff Recommendation: Authorize the City to enter into contracts for: 1. Roof repair at City Hall with S. G.O. for $20,187.00; 2. Roof repair at Fire Station #2 with Walker Roofing for $17,000.00; 3. HVAC at City Hall with Wencl for $33,070.00 to replace HVAC system; 4. Additional $2,335.00 to Rumpca and Park Grove Electric for ancillary seivices. N. Consider authorizing staff to enter into a two-year contract with Minnesota Risk Services for safety and loss control services for $875 per month, and Arthur J. Gallagher & Co as the insurance agent for the City for $800 per month, and terminate the contract with SafeAssure Safety Consultants. Staff Recommendation: Authorize the requests. O. Consider approving the Metropolitan Airports Commission Use of Law Enforcement Personnel Agreement to allow our officers to work for the MAC in this security capacity and authorize execution of the agreement between the City of Cottage Grove Department of Public Safety and the Metropolitan Airports Commission and authorize Chief John A. Mickelson to execute such an agreement to implement the project on behalf of the Cottage Grove Police Department. Sta(/ Recommendation.� Approve the agreement authorizing execution of the agreement between the Cottage Grove Police Department and the Metropolitan Airports Commission and authorize Chief John A. Mickelson to execute such an agreement to implement the project on behalf of the Cottage Grove Police DepaRment. AUGUST 7, 2002 AGENDA Cottage Grove City Council P. Consider denying the request to post 55-mph speed limit signs on Lehigh Road. Staff Recommendation: Deny the request. The request is a recommendation of the Pu61ic Safety, Health and Welfare Commission in response to concerns raised by area residents of excessive speeds on the road. As a rural residential road, 55 mph is the only speed designation allowed under Minnesota Statutes. The Public Safety Director and area residents who originally raised the concern fee/ that posting the speed limit may actualty encourage higher-speed traffic, and that the Commission's recommendation would have an effect contrary to the desired result. Q. Consider approving the construction plans and specifications and cost estimates for the Grove Plaza surface water management pond aesthetic improvements relating to the Gateway North Redevelopment project and enter into contracts with Bailey & Daly Landscaping for completion of the approved pond landscaping improvements and with Hansen Bros Fence for completion of the approved pond fence improvements. Staff Recommendation: Adopt the resolution approving the construction plans and specifications and cost estimates for the Grove Plaza pond. R. Consider moving the August 21, 2002 Regular City Council Meeting to August 28, 2002. Staff Recommendation: Move the Regular Council Meeting date to August 28, 2002. S. Consider authorizing the Mayor and City Administrator to enter into a property ownership Joint Powers Agreement with Washington County for land to use for a Park- and-Ride Facility conditioned upon review and acceptance by the City Attorney. Staff Recommendation: Authorize entering into the Joint Powers Agreement with Washington County. T. 1. Consider authorizing the purchase of property at 7155 Harkness Avenue South from Bill and Claudia Bruhn for $255,000. 2. Consider authorizing the sale of the property at 7155 Harkness Avenue South to Gene and Joan Stoltz in the amount of $255,000. Staff Recommendation: Authorize the purchase and sale of property at 7155 Harkness Avenue South. U. Consider authorizing the Mayor and City Administrator to enter into a Letter of Understanding with the League of Minnesota Cities for a NPDES Phase II Stormwater Guide Plan. Staff Recommendation: Authorize the Mayor and City Administrator to enter into the Letter ol Understanding. V. Consider directing staff to proceed with the RFP process for general legal services. Staff Recommendation: Direct staff to proceed with the RFP process (or general legal services. "W. Consider purchase of one used 1997 Chevrolet 1/2-ton 4-wheel-drive pickup truck for the Parks and Recreation Division in the amount of $12,177.00. Staff Recommendation: Approve the purchase o/ the used 1997 Chevrolet 1/2-ton 4-wheel-drive pickup truck for Parks and Recreation. This purchase is within the 2002 EquipmenWehicle Replacement Schedule. "X. 1. Consider approving the subdivision agreement with Pulte Homes of Minnesota for Timber Ridge 3rd Addition. 2. Consider authorizing the preparation of plans and specifications for public utilities and street improvements for Timber Ridge 3rd Addition. 3. Consider approving the plans and specifications and setting a bid date of August 29, 2002, for the public utilities and street improvements for Timber Ridge 3rd Addition. Staff Recommendation: 1. Approve the subdivision agreement with Pulte Homes for Timber Ridge 3rd Addition. 2. Adopt the resolution authorizing the preparation ol plans and specifications for public utilities and street improvements for Timber Ridge 3rd Addition. 3. Approve the plans and specifications and set a bid date of August 29, 2002, for the public utilities and street improvements for Timber Ridge 3rd Addition. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES PUBLIC HEARINGS BID AWARDS A. Consider acceptance of playground structure proposals for Woodridge and Highlands Parks from Webber Recreation Design, Inc. Staff Recommendation: Award playground structure proposal to Webber Recreational Design, Inc. Webber Recreation Design submitted the lower of the two proposa/s received. AUGUST 7, 2002 AGENDA Cottage Grove Ciry Council '**B. Consider awarding bid for the Gateway Utility Rehabilitation Phase 1— Sanitary Sewer Relocation Project to Volk Sewer & Water, Inc., who was the lowest responsible bidder, in the amount of $225,835.00. Staff Recommendation: Adopt the resolution awarding a contract to Volk Sewer & Water. Inc. for the Gateway Utility Rehabilitation Phase 1— Sanitary Sewer Relocation Project in the amount of $225, 835.00. UNFINISHED AND NEW BUSINESS A. Consider approval of a residential development, proposed by Thompson Land Development, to be located on the northwest corner of 70` Street and Hinton Avenue that would consist of 290 multi-family residential dwelling units by adopting an ordinance changing the zoning from R-2.5 and R-5 to PUD and a resolution approving the preliminary plat, site plan review with variance, and master development plan. Staff Recommendation: Adopt the ordinance changing the zoning (rom R-2.5 and R-5 to PUD and fhe resolution approving the preliminary plat, site plan review with variance, and master development plan lor a multi-family residential development to be located on the northwest corner of 70�� Street and Hinton Avenue. B. Consider authorizing the City Administrator to enter into agreements with property owners within the Thompson Grove Pavement Management Project as needed. Staff Recommendation: Authorize the City Administrator to enter into agreements with property owners within the Thompson Grove Pavement Management Project as needed. C. Consider amending a resolution approving a preliminary plat for Hale's River Bluff Acres that would reduce the amount of stormwater area charges. Staff Recommendation: Adopt the amended resolution for a preliminary plat for Hale's River Bluff Acres fhat reduces the amount of stormwater area charges. D. Consider authorizing the City Administrator to sign off on the park-and-ride layout. Staff Recommendation: Authorize the City Administrator to sign off on the park-and-ride layout. "E. Consider approving the Request for Proposal (RFP) for the East Ravine to allow distribution to consultants. Staff Recommendation.' Approve the East Ravine RFP to allow for distribution to consultants. "'*F. 1. Consider authorizing the purchase agreement on 7171 East Point Douglas Road contingent upon EDA approval. 2. Consider authorizing the Mayor and City Administrator to enter into a contract for Impound Services with Park Grove Pet Hospital. 3. Provide direction relative to the use of abatement or increment to provide a funding source for capital costs for the new facility for Park Grove. Sta(f Recommendation: 1. Authorize the purchase agreement. 2. Authorize the Mayor and City Administrator to enter into a contract for Impound Services. 3. Provide funding direction for the new Park Grove (acility. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Receive information on River Oaks financial operations. 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 124918 to 125185 in the amount of $858,685.27. 12. WORKSHOP SESSION — OPEN TO PUBLIC '*A. City Logo. 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT ' Contains Supplemental Information " Packet Item Submitted 8/5/02 ^' Packet Item Submitted 8/6/02 ^" Packet I�em Submitted 8/7/02