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Home My WebLink About2002-08-28 AGENDAAGENDA Updated: August 27 zoo2 COTTAGE GROVE CITY COUNCIL AUGUST 28, 2002 JOINT WORKSHOP WITH PUBLIC SAFETY COMMISSION - 6:15 P.M. Persons wishing to address the Council during this meeting are asked to �II out a"Speaker Signup Form" and return the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING — 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. APPOINTMENTS AND PRESENTATIONS "`"`A. NRPA Awards—Recreation Department. 3. APPROVAL OF MINUTES A. July 24, 2002 Special Meeting 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission of June 10, 2002 ii. Parks, Recreation and Natural Resources Commission of July 8, 2002 B. Consider approving the preliminary plat and final plat for Country Inn Addition, which creates two commercial lots at 8350 East Point Douglas Road South. Staff Recommendation: Adopt the resolution approving the preliminary plat and final plat for Counfry Inn Addition, which creates two commercial lots at 8350 East Point Douglas Road South. AUGUST 28, 2002 AGENDA Cottage Grove City Council C. Consider authorizing issuance of a single-occasional gambling permit to Ducks Unlimited for a raffle to be conducted at the VFW Red Barn, 9260 East Point Douglas Road, on September 12, 2002. Staff Recommendafion: Authorize issuance of the permit. During the required background investigation by the Public Safety Department, no facts were found that would constitute a basis for denial of the permit. No gambling operations by the VFW shall take place in the area being used by the applicant. D. Consider adoption of a revised resolution for the variance permitting an off- premise sign that will advertise Home Depot, Hollywood Video, and Cottage Grove Gateway. Staff Recommendation: Adopt the revised resolution permitting an off-premise sign for Home Depot, Hollywood Video, and Cottage Grove Gateway. E. Consider directing staff to write a letter to Washington County requesting program upgrades to Harkness Avenue and 70 Street within their CIP. Sta(f Recommendation: Direct staff to write a letter to Washington County requesting program upgrades to Harkness Avenue and 70� Street within their CIP. F. Consider directing staff to continue to monitor the SWWD planning process and to not enter negotiations with Woodbury regarding development staging commitments. Staff Recommendafion: Make a motion to direct staff to continue to monitor the SWWD planning process and to not enter negotiations with Woodbury regarding development staging commitments. G. Consider adoption of a revised resolution for the 2002 Pay Plan for Non- Represented Employees. Staff Recommendation: Adopt the new 2002 Pay Plan for Non-Represented Employees as amended by staff. H. Approve sending the attached letter relating to County Road 75 to the Washington County Board of Commissioners. Staff Recommendation: Approve the letter. I. Consider authorizing repair of damaged City sidewalks listed by the Street Department as part of the Sidewalk Maintenance Policy. Staff Recommendation: Authorize the repairs. Costs will be covered by our State Aid Maintenance Allotmenf or by funds remaining in the Streets Department Maintenance-Repair budget line item. J. Receive report from the Public SafetX Director on traffic speeds and accident rates on Hinton Avenue between 70� Street and 80`" Street. Staff Recommendation: Accept the report and direct Public Safety to conduct another review of the roadway sometime in 2003. K. Receive update from the Pubic Safety Director on the progress made with the MDC computer system purchased in 2002. Staff Recommendation: Recognize sta(f efforts enhancing community public safety. �. Consider adoption of resolution approving final payment in the amount of $500.00 to Keys Well Drilling for the Well Six Rehabilitation Project. Staff Recommendation: Adopt resolution and final payment. The contractor, Keys Well Drilling, in accordance with the contract plans and specifications, has satisfactorily completed fhe work. M. Consider giving approval for staff to sign off on a deed transfer of a 10.1-acre parcel of land located along Hadley Avenue, north of 100� Street. Staff Recommendation: Allow sfaff to sign off on a deed transfer of a 10.1-acre parcel of land. N. Approve the reclassification of the firefighter/paramedic position to "Quality Assurance/EMS Coordinator". Staff Recommendation: Approve the reclassification and place the position in the pay plan for non-represented employees as Step VIA. AUGUST 28, 2002 AGENDA Cottage Grove City Council O. Approve Installation of Additional Speed Limit Signs on 95 Street in the area of the municipal pool as recommended by the Public Safety, Health and Welfare Commission and the Community-Oriented Policing Team for the area. Staff Recommendation: Approve installation of signs at each end of 85 Street between Grange Blvd and Glenbrook Avenue. '*P. Consider approving Change Order #1 for the Acorn Ridge Utility and Street Improvements. Staff Recommendation: Approve the change order, which is for additional work necessary due to the encounter of existing bedrock for pipe installation and road work. "'Q. Consider adopting a resolution approving the personnel policy for the City of Cottage Grove, repealing Resolution No. 01-185. Staff Recommendation: Adopt the resolution. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS A. Hold the public hearing and consider authorizing issuance of an On Sale Intoxicating and On Sale Special Sunday Intoxicating Liquor License to Apple American Limited Partnership of Minnesota/DBA Applebee's Neighborhood Grill & Bar, continqent upon approval of the Conditional Use Permit (Item 8.A). Staff Recommendation: Authorize issuance of the On Sale Intoxicating and On Sale Special Sunday Intoxicating Liquor License to Applebee's. During the required background investigation by the Public Safety Department, no facts were found that would constitute denial of the license. BID AWARDS A. Consider Awarding Bid for the Gateway Residential Project. Staff Recommendation: Adopt resolution awarding a contract to Otting House Movers in the tota/ amount of $11,019.00. 8. UNFINISHED AND NEW BUSINESS A. Consider approving a conditional use permit and site plan review for an Applebee's Restaurant with liquor that would be located near the new Country Inn & Suites Hotel. Staff Recommendation: Adopt the resolution approving the conditional use permit and site plan review for an Applebee's Restaurant that would be located near the Country Inn 8 Suites Hotel. *B. Consider denial of a variance request to allow construction of a porch addition at 7384 Jorgensen Avenue South 28 feet from the rear property line when 35 feet is required. Sta(f Recommendation: Adopt the resolution denying a variance to allow construction of a porch addition at 7384 Jorgensen Avenue South 28 feet from the rear property line when 35 feet is required. C. Authorize the City Administrator and Public Safety Director to enter into the Bad Check Program with RPA, Inc. Staff Recommendation: Approve the Bad Check Program Agreement between the City of Cottage Grove and Retailers Protection Association, Inc. D. Receive updates on nuisance complaints and provide direction to staff on how to proceed with enforcement of the nuisance ordinances. Staff Recommendation: Receive updates on nuisance complaints and provide direction to staff on how to proceed with enforcement of the nuisance ordinances. AUGUST 28, 2002 AGENDA Cottage Grove City Council E. i. Consider approving an amendment to the comprehensive plan to change the land use designation for 14.4 acres of land from low density residential to commercial and to expand the MUSA boundary by adding 14.4 acres of land into the MUSA. Staff Recommendation: Adopt the resolufion approving an amendment to the comprehensive plan to change the land use designation for 14.4 acres of land from low density residential to commercial and to expand the MUSA boundary. ii. Consider approval of a zoning amendment to change the zoning from R-2, Residential Estate, and UR, Urban Reserve, to B-2, Retail Business. Staff Recommendation: Adopt the ordinance changing the zoning from R-2, Residential Estate, and UR, Urban Reserve, to 8-2, Retail Business. iii. Consider approving the site plan review of an 88,000 square foot Kohl's Department Store with variances to Title 11-3-9, Off-Street Parking and Loading, to reduce the 20-foot minimum off-street parking setback abutting a public roadway to 5 feet, and to Title 11-10B-6, Development Standards, to reduce the 30-foot minimum side yard building setback abutting a street to 20 feet. '"`iv. Consider approving the construction plans and specifications for the Hardwood Avenue Corridor Improvement Project and setting a bid date of September 26, 2002. Staff Recommendation: Adopt the resolution approving the site plan review for Kohl's with variances to Title 11-3-9, Off-Street Parking and Loading, and Title 11-108-6, Development Sfandards, and adopt the resolution approving the consfruction plans and specifications for the Hardwood Avenue Corrido� Improvement Project and setting a bid date of September 26, 2002. *'F. Consider High School parking options. Sta(f Recommendation: Approve Option No. 2 as suggested by Pu61ic Safety Director John A. Mickelson, Jr., which authorizes continued monitoring and enforcement of parking restrictions through the administrative process. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Receive follow-up report from the Public Safety Director regarding the DARE and GREAT programs. Staff Recommendation: Receive Report. 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 125186 to 125446 in the amount of $1,345,947.11, 12. WORKSHOP SESSION — OPEN TO PUBLIC A. Receive and Discuss Materials relating to the Topics of Employee Recruitment and Retention and Staffing Issues. Staff Recommendation: Receive Information and Provide Direction or Input to Staff. 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT ' Contains Supplemental Information " Packet Item Submitted B/26/02 "" Packet Item Submitted 8/27/02