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HomeMy WebLinkAbout2002-08-28 PACKET 04.GREQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE Aug. 28, 2 y. 4. PREPARED BY Administration Michelle Wolfe ORIGINATING DEPAR7MENT STAFF AUTHOR .<.�.�...,,..<.,.w�...=�..>.�.,,..<..�.�..�..�..��� COUNCIL ACTION REQUEST Adopt the new 2002 Pay Plan for Non-Represented Employees as amended. STAFF RECOMMENDATION Adopt the new 2002 Pay Plan for Non-Represented Employees as amended. BUDGET IMPLICATION BUDGETED AMOUNT ACTUAL AMOUNT SUPPORTING DOCUMENTS � MEMO/LETTER: Memo from Assistant City Administrator Michelle Wolfe dated August 21, 2002 � RESOLUTION: Updated 2002 Pay Plan for Non-Represented Employees repealing Resolution No. 02-008 ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATORS COMMENTS 8a o City Administrator Date ,:.,.,,,..W..,..,,���.,,...�,..�.>,..,<....,<,..,,.� COUNCIL ACTION TAKEN: [�PPROVED ❑ DENIED ❑ OTHER �„ dz.-13� F:\Groups\CLERK\City Council\Council Action Forms�2002\Update Res for Non-Rep Emp- 29 Aug 02.doc �er�� Citvfof Cottaqe Grove To: Honorable Mayor and City Council From: Michelle Wolfe, Assistant City Administrator Date: August 21, 2002 Re: 2002 Pay Plan for Non-Represented Employees BACKGROUND In January 2002, the City Council approved a resolution (no. 02-008) adopting a pay plan and benefits for non-represented employees. Recently, when we hired a new employee, we discovered that some language regarding benefits had inadvertently been left out of the resolution. Further review of the resolution resulted in the discovery of a few other minor items that needed to be updated. DISCUSSION Article IV, Section 2 of the resolution outlines the employer contributions for health insurance coverage. While the contribution amount is consistent with what was agreed to in the various bargaining unit agreements, one change in policy was left out of the resolution. A sentence has been added to the end of Section 2 that effectively ends the ability of new employees to waive health insurance coverage. This same limitation has been included in the various bargaining unit agreements. Two other minor changes are included in the attached resolution: • References to the personnel policy have been updated to reflect the most recent version, approved as resolution number 01-185. • In Article IV, Section 3, the term "permanent employee" has been replaced with "regular status employee". RECOMMENDED ACTION Adopt the new resolution as attached. Attachment G:�Personnel\Pay Plan�2002Vvlemo [o Council Aug.doc RESOLUTION NO. 02-XXX RESOLUTION ADOPTING 2002 PAY PLAN AND BENEFITS FOR EMPLOYEES NOT COVERED BY A LABOR CONTRACT FOR THE CITY OF COTTAGE GROVE AND REPEALING RESOLUTION NO. 02-008 WHEREAS, the City has numerous employees who are not members of a recognized bargaining unit, and therefore not covered by a labor contract; and WHEREAS, it is desirable for the City to have a systematic plan of compensation and benefits for such employees; and WHEREAS, additional language is needed in Article IV, Section 2 in order to ensure that benefits are consistent throughout the City organization. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that effective August 29, 2002 the following pay plan is hereby adopted: ARTICLE I. PAY SCHEDULE Section 1. Attachment A sets forth twelve grades and seven steps is hereby adopted as the City's pay schedule for non-represented employees for 2002. Section 2. The positions covered by this resolution are hereby classified into grades as follows on the pay schedule shown in Attachment A. Section 3. For those employees appointed to full-time regular status, normal progression through the pay steps, as set forth in Attachment A, will be as follows: Beginning - Step A 6 Months - Step B 1 Year - Step C 2 Years - Step D 3 Years - Step E Resolution 02-008 Page 2 4 Years - Step F 5 Years - Step G Be it provided, however, that based on other job-relevant factors (including but not limited to recruitment needs, market comparability, pay equity considerations, and pertormance), the City Administrator may recommend the placement of an employee at a step other than that indicated by the above usual schedule. Be it further provided that the City Administrator is authorized to recognize and reward meritorious performance by increasing an employee's compensation one additional step on any anniversary adjustment. However, such extraordinary increases shall not be extended more than two times during the initial five years of employment. In addition, the City Administrator is authorized to defer step pay increases and/or annual pay adjustments based on poor performance. An employee's perFormance must be recognized as satisfactory in order to be eligible for pay increases. ARTICLE II. HOURS Section 1. The average work month for employees for the purpose of computing vacation, sick leave and fraction of a month's work shall be one hundred seventy-three (173) hours. ARTICLE III. OVERTIME Section 1. The positions of Fire Chief and Police Captain shall be paid overtime under the following conditions: A. Those employees assigned are called to work on any holiday as listed in Resolution No. 01-185, Personnel Policy. B. Those employees called to testify in a court of law on their regularly assigned days off. Section 2. The positions of Administrative Secretary and Secretary I shall be eligible for payment of overtime. Section 3. Overtime shall be paid at the rate of one and one-half times the employee's regular hourly rate. Section 4. No overtime shall be paid to any of the other employees listed in this resolution. However, such employees may earn and use compensatory time as provided in Section 15 of the Personnel Policy. Resolution 02-008 Page 3 ARTICLE IV. POLICY Section 1. The Director of Public Safety, Fire Chief, and Police Captains shall be provided uniforms, subject to the approval of the City Administrator or designee. Section 2. Effective January 1, 2002, the EMPLOYER contribution will be as follows: $440.00 plus 55% of the increase in premium for family medical coverage, for all employees enrolled in family medical coverage; full premium for single medical coverage, plus $25.00; $385.00 for each employee who does not enroll in group medical coverage. Effective August 29, 2002, all new employees who work 31 hours per week or more must enroll in a minimum of single medical coverage. Section 3. The City shall pay the premium for group life insurance for all regular status full-time employees; insurance to equal $1,000 coverage per $1,000 of annual base salary. Section 4. The Director of Public Safety, Director of Public Works, and Fire Services Chief, shall be issued City vehicles or allowed a monthly car allowance as determined by the City Administrator and subject to the rules established in the City's Travel, Training, and Education Policy. Section 5. Pensioned or pension-eligible former employees (including those who were members of bargaining units during their employment) of the City may continue participation in the City's group hospitalization, health, dental and life insurance programs for themselves and their dependents, provided that such former employee will be required to pay the full premium for such insurance coverage by the first day of each month that coverage is desired. Insured dependents may continue coverage upon death of the former employee. The availability of such coverage to former employees and their dependents shall be consistent with applicable State law and subject to whatever restrictions or limitations may be placed on the coverage by the City's insurance carrier. The City's policy somewhat exceeds minimum requirements of State law. The City Administrator shall annually review the affect of the participation of former employees and their dependents on the City's insurance program, and to the extent not inconsistent with State law, the City Council retains the right to terminate participation and/or otherwise modify the program when it is determined to be in the best interest of the City and/or its current employees. Section 6. All other conditions of employment shall be those as adopted by Resolution No. 01-185, Personnel Policy, and not in conflict with the foregoing articles. Resolution 02-008 Page 4 ARTICLE V. REPEAL Section 1. This resolution supercedes and replaces and previous resolutions relating to the pay plan for non-represented employee (including, but not limited to, Resolution 02-008). ARTICLE VI. REVIEW The City Administrator shall periodically review this Pay Plan, and shall recommend to the City Council any required adjustments. ARTICLE VII. IMPLEMENTATION PROCESS Section 1. This resolution adopting a 2002 pay plan and benefits for employees not covered by a labor contract, when adopted, shall be updated as necessary. ARTICLE VIII. EFFECTIVE DATE Section 1. This resolution shall become effective August 29, 2002, and shall remain in effect until amended by the City Council. Passed this 28th day of August 2002. Sandra Shiely, Mayor Attest: Caron M. Stransky, City Clerk G:�Personnel�Pay PIan�2002�Pay Plan AugustDOC GRADE Director Public Safety I Director Public Works II Director Finance III Dir Comm Development Police Captain IV Fire Chief Ass't City Administrator Public Works Superviso� IVA Senior Planner V Chief Building Official Golf Manager Arena/Recreation Manager City Clerk VI Recreation Supervisor VIA Golf Superintenden[ Building Inspector VII Public Works Technician Associate Planner Financial Analyst Ass't Arena Manager VIII Accountantl Recreation Coordinator Management Analyst Ass't to Dir Public Safety MIS Coordinator Golf Ass't Superintendent Asst. Golf Mgr./FOOd and Beverage Adminis[rative Secretary IX Investigative Aid Secretary I X Assistant Food and Beverage Mgr Recreation Program Assistant ATTACHMENTA Proposed 2002 Pay Plan 80% 83.8% 86.7% 89.6% 92.4% 96.2% A 6 C D E F 69,077 72,358 74,862 77,366 79,784 83,065 67,224 70,418 72,855 75,291 77,644 80,837 65,583 68,698 71,076 73,453 75,749 78,864 59,589 62,419 64,579 66,739 68,825 71,655 100.0% G 86,346 84,031 81,979 74,486 52,495 54,989 56,892 58,795 60,632 63,125 65,619 47,470 49,725 51,446 53,167 54,828 57,083 59,338 46,207 48,401 50,076 51,751 53,369 55,563 57,758 43,468 45,533 47,109 48,685 50,206 52,271 54,335 39,924 41,820 43,268 44,715 46,112 48,009 49,905 34,420 36,055 37,302 38,550 39,755 41,390 43,025 30,793 32,255 33,372 34,488 35,566 37,028 28,394 29,742 30,772 31,801 32,795 34,143 38,491 35,492