HomeMy WebLinkAbout2002-08-28 PACKET 04.GREQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE Aug. 28, 2 y. 4.
PREPARED BY Administration Michelle Wolfe
ORIGINATING DEPAR7MENT STAFF AUTHOR
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COUNCIL ACTION REQUEST
Adopt the new 2002 Pay Plan for Non-Represented Employees as amended.
STAFF RECOMMENDATION
Adopt the new 2002 Pay Plan for Non-Represented Employees as amended.
BUDGET IMPLICATION
BUDGETED AMOUNT ACTUAL AMOUNT
SUPPORTING DOCUMENTS
� MEMO/LETTER: Memo from Assistant City Administrator Michelle Wolfe dated
August 21, 2002
� RESOLUTION: Updated 2002 Pay Plan for Non-Represented Employees repealing
Resolution No. 02-008
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER:
ADMINISTRATORS COMMENTS
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City Administrator Date
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COUNCIL ACTION TAKEN: [�PPROVED ❑ DENIED ❑ OTHER
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F:\Groups\CLERK\City Council\Council Action Forms�2002\Update Res for Non-Rep Emp- 29 Aug 02.doc
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Citvfof Cottaqe Grove
To: Honorable Mayor and City Council
From: Michelle Wolfe, Assistant City Administrator
Date: August 21, 2002
Re: 2002 Pay Plan for Non-Represented Employees
BACKGROUND
In January 2002, the City Council approved a resolution (no. 02-008) adopting a
pay plan and benefits for non-represented employees. Recently, when we hired
a new employee, we discovered that some language regarding benefits had
inadvertently been left out of the resolution. Further review of the resolution
resulted in the discovery of a few other minor items that needed to be updated.
DISCUSSION
Article IV, Section 2 of the resolution outlines the employer contributions for
health insurance coverage. While the contribution amount is consistent with
what was agreed to in the various bargaining unit agreements, one change in
policy was left out of the resolution. A sentence has been added to the end of
Section 2 that effectively ends the ability of new employees to waive health
insurance coverage. This same limitation has been included in the various
bargaining unit agreements.
Two other minor changes are included in the attached resolution:
• References to the personnel policy have been updated to reflect the most
recent version, approved as resolution number 01-185.
• In Article IV, Section 3, the term "permanent employee" has been replaced
with "regular status employee".
RECOMMENDED ACTION
Adopt the new resolution as attached.
Attachment
G:�Personnel\Pay Plan�2002Vvlemo [o Council Aug.doc
RESOLUTION NO. 02-XXX
RESOLUTION ADOPTING 2002 PAY PLAN AND BENEFITS FOR
EMPLOYEES NOT COVERED BY A LABOR CONTRACT FOR
THE CITY OF COTTAGE GROVE AND REPEALING
RESOLUTION NO. 02-008
WHEREAS, the City has numerous employees who are not members of a
recognized bargaining unit, and therefore not covered by a labor contract; and
WHEREAS, it is desirable for the City to have a systematic plan of
compensation and benefits for such employees; and
WHEREAS, additional language is needed in Article IV, Section 2 in order
to ensure that benefits are consistent throughout the City organization.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, that effective August
29, 2002 the following pay plan is hereby adopted:
ARTICLE I. PAY SCHEDULE
Section 1. Attachment A sets forth twelve grades and seven steps is hereby
adopted as the City's pay schedule for non-represented employees for 2002.
Section 2. The positions covered by this resolution are hereby classified into
grades as follows on the pay schedule shown in Attachment A.
Section 3. For those employees appointed to full-time regular status, normal
progression through the pay steps, as set forth in Attachment A, will be as
follows:
Beginning - Step A
6 Months - Step B
1 Year - Step C
2 Years - Step D
3 Years - Step E
Resolution 02-008
Page 2
4 Years - Step F
5 Years - Step G
Be it provided, however, that based on other job-relevant factors (including but
not limited to recruitment needs, market comparability, pay equity considerations,
and pertormance), the City Administrator may recommend the placement of an
employee at a step other than that indicated by the above usual schedule.
Be it further provided that the City Administrator is authorized to recognize and
reward meritorious performance by increasing an employee's compensation one
additional step on any anniversary adjustment. However, such extraordinary
increases shall not be extended more than two times during the initial five years
of employment.
In addition, the City Administrator is authorized to defer step pay increases
and/or annual pay adjustments based on poor performance. An employee's
perFormance must be recognized as satisfactory in order to be eligible for pay
increases.
ARTICLE II. HOURS
Section 1. The average work month for employees for the purpose of computing
vacation, sick leave and fraction of a month's work shall be one hundred
seventy-three (173) hours.
ARTICLE III. OVERTIME
Section 1. The positions of Fire Chief and Police Captain shall be paid overtime
under the following conditions:
A. Those employees assigned are called to work on any holiday as
listed in Resolution No. 01-185, Personnel Policy.
B. Those employees called to testify in a court of law on their regularly
assigned days off.
Section 2. The positions of Administrative Secretary and Secretary I shall be
eligible for payment of overtime.
Section 3. Overtime shall be paid at the rate of one and one-half times the
employee's regular hourly rate.
Section 4. No overtime shall be paid to any of the other employees listed in this
resolution. However, such employees may earn and use compensatory time as
provided in Section 15 of the Personnel Policy.
Resolution 02-008
Page 3
ARTICLE IV. POLICY
Section 1. The Director of Public Safety, Fire Chief, and Police Captains shall be
provided uniforms, subject to the approval of the City Administrator or designee.
Section 2. Effective January 1, 2002, the EMPLOYER contribution will be as
follows: $440.00 plus 55% of the increase in premium for family medical
coverage, for all employees enrolled in family medical coverage; full premium for
single medical coverage, plus $25.00; $385.00 for each employee who does not
enroll in group medical coverage. Effective August 29, 2002, all new employees
who work 31 hours per week or more must enroll in a minimum of single medical
coverage.
Section 3. The City shall pay the premium for group life insurance for all regular
status full-time employees; insurance to equal $1,000 coverage per $1,000 of
annual base salary.
Section 4. The Director of Public Safety, Director of Public Works, and Fire
Services Chief, shall be issued City vehicles or allowed a monthly car allowance
as determined by the City Administrator and subject to the rules established in
the City's Travel, Training, and Education Policy.
Section 5. Pensioned or pension-eligible former employees (including those who
were members of bargaining units during their employment) of the City may
continue participation in the City's group hospitalization, health, dental and life
insurance programs for themselves and their dependents, provided that such
former employee will be required to pay the full premium for such insurance
coverage by the first day of each month that coverage is desired. Insured
dependents may continue coverage upon death of the former employee.
The availability of such coverage to former employees and their dependents
shall be consistent with applicable State law and subject to whatever restrictions
or limitations may be placed on the coverage by the City's insurance carrier. The
City's policy somewhat exceeds minimum requirements of State law. The City
Administrator shall annually review the affect of the participation of former
employees and their dependents on the City's insurance program, and to the
extent not inconsistent with State law, the City Council retains the right to
terminate participation and/or otherwise modify the program when it is
determined to be in the best interest of the City and/or its current employees.
Section 6. All other conditions of employment shall be those as adopted by
Resolution No. 01-185, Personnel Policy, and not in conflict with the foregoing
articles.
Resolution 02-008
Page 4
ARTICLE V. REPEAL
Section 1. This resolution supercedes and replaces and previous resolutions
relating to the pay plan for non-represented employee (including, but not limited
to, Resolution 02-008).
ARTICLE VI. REVIEW
The City Administrator shall periodically review this Pay Plan, and shall
recommend to the City Council any required adjustments.
ARTICLE VII. IMPLEMENTATION PROCESS
Section 1. This resolution adopting a 2002 pay plan and benefits for employees
not covered by a labor contract, when adopted, shall be updated as necessary.
ARTICLE VIII. EFFECTIVE DATE
Section 1. This resolution shall become effective August 29, 2002, and shall
remain in effect until amended by the City Council.
Passed this 28th day of August 2002.
Sandra Shiely, Mayor
Attest:
Caron M. Stransky, City Clerk
G:�Personnel�Pay PIan�2002�Pay Plan AugustDOC
GRADE
Director Public Safety I
Director Public Works II
Director Finance III
Dir Comm Development
Police Captain IV
Fire Chief
Ass't City Administrator
Public Works Superviso� IVA
Senior Planner V
Chief Building Official
Golf Manager
Arena/Recreation Manager
City Clerk VI
Recreation Supervisor VIA
Golf Superintenden[
Building Inspector VII
Public Works Technician
Associate Planner
Financial Analyst
Ass't Arena Manager VIII
Accountantl
Recreation Coordinator
Management Analyst
Ass't to Dir Public Safety
MIS Coordinator
Golf Ass't Superintendent
Asst. Golf Mgr./FOOd and Beverage
Adminis[rative Secretary IX
Investigative Aid
Secretary I X
Assistant Food and Beverage Mgr
Recreation Program Assistant
ATTACHMENTA
Proposed 2002 Pay Plan
80% 83.8% 86.7% 89.6% 92.4% 96.2%
A 6 C D E F
69,077 72,358 74,862 77,366 79,784 83,065
67,224 70,418 72,855 75,291 77,644 80,837
65,583 68,698 71,076 73,453 75,749 78,864
59,589 62,419 64,579 66,739 68,825 71,655
100.0%
G
86,346
84,031
81,979
74,486
52,495 54,989 56,892 58,795 60,632 63,125 65,619
47,470 49,725 51,446 53,167 54,828 57,083 59,338
46,207 48,401 50,076 51,751 53,369 55,563 57,758
43,468 45,533 47,109 48,685 50,206 52,271 54,335
39,924 41,820 43,268 44,715 46,112 48,009 49,905
34,420 36,055 37,302 38,550 39,755 41,390 43,025
30,793 32,255 33,372 34,488 35,566 37,028
28,394 29,742 30,772 31,801 32,795 34,143
38,491
35,492