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Home My WebLink About2002-11-06 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL NOVEMBER 6, 2002 Agenda Updated: November 5, 2002 Persons wishing to address the Council during this meeting are asked to sign the `Public Input Signup SheeY; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. APPOINTMENTS AND PRESENTATIONS A. APPOINTMENTS: B. PRESENTATIONS: *i. Swearing In Presentation: Police Officer David Liermann. ii. Recreation Presentation: U-Lead and U/R. `*iii. Swearing In Presentation: Firefighter Katie Reische. *'iv. Swearing In Presentation: Firefighter Scott Huppert. "v. Washington County Housing and Redevelopment Authority Presentation. 3. APPROVAL OF MINUTES 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission of September 9, 2002. ii. Planning Commission of September 23, 2002. iii. Public Safety, Health and Welfare Commission of September 17, 2002. B. Consider appointing Sergeant Steve McCarthy to Regular Status. Staff Recommendation: Approve the appointment. The effective date will be November 21, 2002. ' NOVEMBER 6, 2002 AGENDA Cottage Grove City Council C. Consider receiving the resignation of Tami Schwartz and authorize the process of appointing a new member to fill the remainder of Ms. Schwartz's unexpired term on the Parks, Recreation, and Natural Resources Commission. Staff Recommendation: Receive the resignation of Tami Schwartz and authorize fhe process of appointing a new member to fi/l the remainder of Ms. Schwartz's unexpired term on the Parks, Recreation, and Natural Resources Commission. D. Consider receiving and placing on file David PiggotYs resignation letter and authorize the process of appointing a new member to fill the remainder of Mr. PiggotYs unexpired term on the Planning Commission. Staff Recommendation: Receive and place on file David Piggott's resignation letter and authorize the process of appointing a new member to fill the remainder of Mr. Piggott's unexpired term on the Planning Commission. E. Consider approving Change Order #1 for the Pine Summit 4th Addition Project. Staff Recommendation: Approve the change order, which includes the realignment of the trunk sanitary sewer line due to Xcel Energy's transmission line requiring additional excavation. F. Consider accepting the South Washington County Telecommunications Commission budget for 2003. Staff Recommendation: Accept the budget. The City does not have to affirmatively approve the budget, but should review if for questions or concerns. If no action is taken by the City by December 1, 2002, fhe budget will be deemed approved by the City. G. Consider passing a motion approving the 2003 Emergency Medical Services Contract between the City of Cottage Grove and the Township of Grey Cloud Island and authorize the Mayor and City Administrator to execute the contract. Staff Recommendation: Approve the 2003 Emergency Medical Services Contract between the City of Cottage Grove and the Township of Grey Cloud Island and authorize the Mayor and City Administrator to execute the contract. H. Consider authoring the donation of $1,550 in proceeds from the Golf Tournament held at River Oaks benefiting St. Jude's. Staff Recommendation: Adopt the resolution authorizing the donation of $1,550 in proceeds irom the Golf Tournament held at River Oaks benefiting St. Jude's. I. Consider approval of an amendment to a Site Lease Agreement between the City and AT&T wireless services for installation of a GPS unit on the West Draw Water Tower. Staff Recommendation: Approve the amendment. The installation of fhe GPS will allow AT&T to obtain the geographic location of the caller which aids in the 911 system. J. Consider appointing Deputy Director of Public Safety/Police Captain Craig Woolery to Regular Status. Staff Recommendation: Approve the appointment. The effective date will be November 8, 2002. K. Consider adopting the Web Site Link Policy per the recommendations of the Technology Task Force. Staff Recommendation: Adopt the policy. L. Consider amending Chapter 1 of the Cottage Grove City Code relating to Disposition of Unclaimed Property to be in conformance with State Statute. Staff Recommendation: Adopt the ordinance amending Chapter 1 of the Cottage Grove City Code. '•'M. Consider approving a resolution authorizing the City to enter into a contract with First State Tire Recycling to provide trailers for tire removal from A& F Auto and to assess the clean-up costs back to the property. Staff Recommendation: Adopt the resolution authorizing the City to enter into a contract with First State Tire Recycling to provide trailers for tire removal from A& F Auto and to assess the clean-up costs back to the property. NOVEMBER 6, 2002 AGENDA Cottage Grove City Council "'N. Consider authorizing a letter to be sent to Washington County Courts regarding recent vandalism in the City of Cottage Grove. Staff Recommendation: Authorize the letter to be sent to Washington County Courts. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS 7. BID AWARDS A. Consider awarding the bid for the West Draw Elementary Permanent Sanitary Sewer Installation Project to Richard Knutson, Inc. in the amount of $119,943.30. Staff Recommendation: Adopt the resolution awarding the bid for the West Draw Elementary Permanent Sanitary Sewer Installation Project to Richard Knutson, Inc. in the amount of $119, 943.30. 8. UNFINISHED AND NEW BUSINESS A. Consider: 1. Approving the Center for Energy and Environment use of the mailing list of all Cottage Grove households to send out a mailer on the existing MHFA loan programs at no cost to the City. 2. Approving a request by the Center for Energy and Environment to apply for a Community Fix-Up Fund targeting homes built prior to 1980. Staff Recommendafion: Authorize: 1. Giving Community Revitalization Resources a mailing list of all Cottage Grove households and sending out a mailer on the existing MHFA loan programs at no cost to the City. 2. Giving Community Revitalization Resources permission to apply for a Community Fix-Up Fund targeting homes built prior to 1980. The loan limit is $35, 000 and the household income limit is $88,000 (based on gross income). B. Consider approving a Donation and Volunteer Program Policy. Staff Recommendation: Approve the Donation and Volunteer Program Policy. C. Consider approving a policy for hiring part-time firefighters. Staff Recommendation: Approve fhe policy and direct staff to prepare the necessary agreements and budget changes to implement it. ""D. Canvass November 5, 2002 General Election Results—Presented at Meeting. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 126280 to 126508 in the amount of $2,586,013.90. 12. WORKSHOP SESSION – OPEN TO PUBLIC 13. WORKSHOP SESSION – CLOSED TO PUBLIC ADJOURNMENT ' Conlains Supplemental Information ^ Agenda Item Submitted 17/4/02 "' Agenda Item Submitted 11/5/02