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Home My WebLink About2003-03-05 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL MARCH 5, 2003 Agenda Updated: March 3, 2003 Persons wishing to address the Council during this meeting are asked to sign the `Public Input Signup SheeY; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address fhe City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA APPOINTMENTS AND PRESENTATIONS A. APPOINTMENTS: B. PRESENTATIONS: i. Firefighter Swearing In Presentation ( item will be presented at the dais). 3. APPROVAL OF MINUTES A. January 8, 2003 Regular Meeting B. February 5, 2003 Regular Meeting 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Volunteer Fire Relief Association of January 14, 2003 and February 8, 2003. B. Consider authorizing issuance of a single-occasion gambling permit to Hillside Elementary P.T.A. to conduct a raffle on April 5, 2003. Staff Recommendation: Authorize issuance of the permit. During the required background investigation by the Public Safety Department, no facts were found that would constitute denial of the permit. MARCH 5, 2003 AGENDA Cottage Grove City Council C. Consider approving the application of Hugh and Heather Nugent for a Multiple Animal License. Sta(f Recommendation: Accept the recommendation of the Public Safety, Health and Welfare Commission and authorize issuance of a Mu/tiple Animal License for 2003 to Hugh and Heather Nugent, 7780 Jeffery Avenue South, to maintain four cats at fheir residence conditioned on licensure of each cat. D. Consider approving the application of Peter and Lori Lowery for a Multiple Animal License. Staff Recommendation_ Accept the recommendation of fhe Public Safety, Health and Welfare Commission and authorize issuance of a Multiple Animal License for 2003 to Peter and Lori Lowery, 8560 — 75th Street Soufh, to maintain two dogs and two cats at their residence conditioned on licensure of each dog and cat. E. Consider approving the application of Leonard Kindem for a Multiple Animal License. Staff Recommendation: Accept the recommendation of the Public Safety, Health and We/fare Commission and authorize issuance of a Multiple Animal License for 2003 to Leonard Kindem, 9115 — 92nd Street South, to maintain four dogs at their residence conditioned on licensure of each dog. F. Consider adopting a resolution authorizing acceptance of the LLEBG 2001 funding and authorize the execution of this grant with the U.S. Department of Justice, Office of Justice Programs, in the amount of $10,880.00. Staff Recommendation: Adopf a resolution authorizing the city to enter into an agreement with the U.S. Department of Justice, Officer of Justice Programs, for a grant in the amount of $1Q880.OQ with a mafch of$1,209.00. G. Consider appointing Kari Thurlow to the Human Services/Rights Commission. Staff Recommendation. Approve the appointment of Kari Thurlow to the Human Services/Rights Commission for a two-year term of March 1, 2003 through February 28, 2005. H. Consider authorizing staff to purchase an Intermediate Rough Mower for River Oaks Golf Course for $34,384.59. Staff Recommendation: Authorize fhe purchase of a 2003 Model Toro Reelmaster 5500-D Mower irom MTI Distributing. MTI submitted the lowest of two quotes received. Trade In of a 1989 Ransome 350-D Mower is considered in the quoted price. I. Consider authorizing staff to purchase a 3-Wheel Drive Fairway Mower for River Oaks Golf Course for $20,614.14. Staff Recommendation: Authorize the purchase of a 2003 Model Toro Reelmaster 3100-D Mower from MTI Disfributing. MTI submitted the lowest of two quotes received. Trade In of a 1989 Ransome 3-Reel Fairway Mower is considered in the quoted price. J. Consider adopting a resolution accepting a grant from Community Youth Connection (CYC) and Community Education Advisory Council (CEAC) in the amount of $250 to assist in covering expenses for the "Haunted/Hauntless House" put on by the Cottage Grove Recreation Department. Staff Recommendation: Adopt the resolution accepting the grant. K. Consider authorizing the appointment of Recreation Supervisor Jason West to Regular Status effective 3/21/03. Staff Recommendation: Approve the appointment. MARCH 5, 2003 AGENDA Cottage Grove City Council L. Consider adopting a resolution authorizing the City to enter into an agreement between the City of Cottage Grove Department of Public Safety and the State of Minnesota Department of Public Safety for a grant relating to reimbursement of officer salaries while working in the Operation NightCAP program, and authorize Chief John A. Mickelson to execute the agreement on behalf of the Cottage Grove Police Department. Staff Recommendation: Adopt the resolution authorizing execution of the grant agreement between the City and the Minnesota Department of Public Safety and authorize Chief John A. Mickelson fo execute the agreement on behalf of the Cottage Grove Police Department. M. Consider authorizing issuance of a single-occasion gambling permit to the Capitol City Strutters to conduct a raffle at the VFW Red Barn, 9260 East Point Douglas Road. The event will be held April 3, 2003. Staff Recommendation: Aufhorize issuance of the single-occasion gambling permit conditioned on compliance with all state and local regulations relating to gambling. During the required background investigation of the applicant, no facts were found that wou/d constitute a basis for denial of the permit. No VFW gambling operations may take place in the area in use by the Capitol City Strutters. N. Consider adopting a resolution delegating certain hiring authority powers to the City Administrator. Staff Recommendation: Adopt the resolution. This resolution essentially updates the list of employee positions covered under the delegated hiring authority powers of the City Administrator by repealing Resolution No. 01-151. From time to time, the list must be updafed to reflecf position title changes. O. Consider approving the final plat for Homestead at Highland Hills, which consists of 56 lots for unattached single-family homes and 12 outlots. Sta(f Recommendation: Adopt the resolution approving the final plat for Homestead at Highland Hills, which consists of 56 lots for unattached single-family homes and 12 outlots. P. Consider approval of the revised preliminary and final plats for Gateway North 1 st Addition. Staff Recommendation: Adopt the reso/ution approving the preliminary and fina/ plats for Gateway North 1st Addition and rescinding Resolution No.'s 02-173 and 02-197, which approved the original preliminary and final plats for Gateway North 1st Addition. Q. Receive Commission Attendance Records and recognize members for perfect attendance. Staff Recommendation: 1. Acknow/edge receipt of t he 2002 — 2003 Commission Attendance Records. 2. Recognize members with a perfect attendance during the one-year period of March 2002 thru February 2003: Kathleen Kline, Kristin Haertl, Myron Bailey, Timothy Booth, Kyle Lindquist, Ken Boyden, Randall Eckstein, and Dante Massarotti; and 3. Give special recognition to those who have not missed a meeting during the two-year period of March 2001 thru February 2003: Myron Bailey, Kathleen K/ine, and Dante Massarotti. R. Receive summary of City Administrator Performance Review. Staff Recommendation: Receive a summary of the performance review for City Administrator Ryan Schroeder. S. Consider authorizing the appointment of Dispatch Supervisor Kathi Buss to Regular Status effective 3/11/03. Sta(f Recommendafion: Approve fhe appointment. T. Consider authorizing the Mayor and City Administrator to enter into the Attorney Retainer Agreement with the firm of Kennedy & Graven. Staff Recommendation: Authorize the Mayor and City Administrator to enter into the agreement. MARCH 5, 2003 AGENDA Cottage Grove City Council �"U. Consider writing off Cottage Grove EMS accounts receivable in the amount of $288,703.69. Staff Recommendation: Adopt the resolution approving the write-off of Cottage Grove EMS accounts receivable. "V. Consider approving a cooperative construction agreement with Washington County to complete a small area of construction on Hadley Avenue near the T.H. 61 overpass. Staff Recommendation: Approve the cooperative construction agreement with Washington County regarding completion of construction on Hadley Avenue near the T.H. 61 overpass. "W. Consider adopting the resolution establishing wages for part-time and temporary employees, repealing Resolution 02-011. Staff Recommendation: Approve the resolution establishing wages for part-time and temporary employees, repealing Resolution 02-011. **X. Consider adopting a resolution writing off of delinquent utility accounts resulting from property owners filing bankruptcy. Staff Recommendation: Adopt fhe resolution. "Y. Adopt resolution abating special assessments on parcels 21.027.21.22.0002 and 16.027.21.43.0038. Staff Recommendation: Adopt resolufions as proposed. "Z. Consider appointment of Barry Hamiiton to the Parks, Recreation and Natural Resources Commission to fulfill an unexpired term ending February 28, 2004. Staff Recommendation: Appoint Barry Hamilton to the Parks, Recreation and Nafural Resources Commission to fulfill an unexpired term ending February 28, 2004_ "AA. Consider authorizing the purchase agreement with 1501 Partnership to acquire property needed for the Gateway North Redevelopment Project. Staff Recommendation. Authorize the purchase agreement. "*BB. Consider the consolidation of the City's waste removal services with Waste Management of Hastings. Staff Recommendation: Approve consolidating the City's waste removal services under Waste Management of Hastings resulting in cost savings for the City of Cottage Grove. "CC. Receive Commission Term Limit Options. Staff Recommendation: Acknowledge Information. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES "A. Response regarding inclusion of Commission Minutes and Agendas on the City's website. 6. PUBLIC HEARINGS A. Consider continuing the public hearing on the easement and right-of-way vacations and discontinuance for portions of East Point Douglas Road and Harkness Avenue. Staff Recommendation: Continue the public hearing on the easement and right-of-way vacations and discontinuance for portions of East Point Douglas Road and Harkness Avenue. 7. BID AWARDS _. MARCH 5, 2003 AGENDA Cottage Grove City Council 8. UNFINISHED AND NEW BUSINESS A. Consider approval of the applications for a comprehensive plan amendment, zoning amendment, preliminary plat, and site plan review for a proposed subdivision, Mississippi Dunes Estates, to be located on the west side of Hadley Avenue between 95th Street and 100th Street. Staff Recommendation: 1. Adopt the resolution approving fhe comprehensive plan amendment to change the land use designation of approximately 13 acres of land from low density residential to medium density residenfial. 2. Adopt the ordinance approving zoning amendment changing the zoning from AG-1, Agricu/tural Preservation, to R-2.5, Residential, and PUD, Planned Unit Development. 3. Adopt the reso/ution approving the preliminary plat for Mississippi Dunes Estates, which consists of 178 single-family homes and 134 townhome units. Adopt the resolution approving the site plan review of the multi-family development at Mississippi Dunes Estates. 4. Adopt the resolution approving the site plan review of the multi- family development at Mississippi Dunes Estates. 5. Adopt the resolution authorizing publication of an ordinance summary for the zoning ordinance amendment. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 128070 to 128277 in the amount of $535,573.36. 12. WORKSHOP SESSION — OPEN TO PUBLIC **A. State Deficit Budget Impacts. 13. WORKSHOP SESSION — CLOSED TO PUBLIC A. Personnel Matters. ADJOURNMENT ' Contains Supplemental Information *' Agenda Item Submitted 3/3/03