HomeMy WebLinkAbout2003-04-16 AGENDAn
AGENDA
COTTAGE GROVE CITY COUNCIL
APRIL 16, 2003
Agenda Updated: April 14, 2003
Persons wishing to address the Council during this meeting are asked to sign the `Public
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OPEN FORUM - 7:15 P.M.
Persons may address the City Council on subjects that are not a part of the Regular Meeting
agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular
Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are
televised LIVE, airing on Government Channel 16.
REGULAR MEETING — 7:30 P.M.
CALL TO ORDER — Mayor
ROLL CALL — City Clerk
1. ADOPTION OF AGENDA
2. APPOINTMENTS AND PRESENTATIONS
A. APPOINTMENTS:
B. PRESENTATIONS:
3. APPROVAL OF MINUTES
A. March 19, 2003 Regular Meeting.
B. March 25, 2003 Special Meeting.
4. CONSENT CALENDAR
A. Accept and Place on File the Following Minutes:
i. Parks, Recreation and Natural Resources Commission of February 10,
2003.
ii. Cottage Grove Volunteer Fire Department Relief Association of February
19, 2003.
iii. Public Safety, Health and Welfare Commission of February 11, 2003 and
March 11, 2003.
APRIL 16, 2003 AGENDA
Cottage Grove City Council
B. Consider approving the Mutual Police Assistance Agreement and authorize
execution of the agreement between the City of Cottage Grove Department of
Public Safety and Washington County and authorize Chief John A. Mickelson to
execute such an agreement on behalf of the Cottage Grove Police Department.
Staff Recommendation: Approve the Mufual Police Assistance Agreement and authorize
execution of the agreement between the City of Cottage Grove Department of Pu61ic Safety and
Washington County and authorize Chief John A. Mickelson to execute such an agreement on
behalf of the Cottage Grove Police Department.
C. Consider approving the 2003 Services Maintenance Contract between the City
of Cottage Grove and Kontron and authorize the Director of Public Safety to
execute the contract at a cost of $2,400.00.
Staff Recommendation: Approve the 2003 Services Maintenance Contract between the City of
Cottage Grove and Kontron and authorize the Director of Public Safety to execute the contract.
D. Consider authorizing the purchase of Baretta 40 caliber semi-automatic
handguns to replace Baretta 9mm semi-automatic handguns using general fund
dollars designated for handgun replacement and criminal forfeiture funds at a
total replacement cost of $16,772.57.
Staff Recommendation: Aufhorize the purchase of Baretta 40 caliber semi-automatic handguns
to replace Baretta 9mm semi-aufomatic handguns at a total replacement cost of $16,772.57.
E. Consider authorizing the purchase of a commercial-grade washer for the Fire
Division using funds received from the Ashland Oil Refinery settlement, not to
exceed $5,500.00, excluding tax.
Sfaff Recommendation: Authorize the purchase of a commercial-grade washer for the Fire
Division not to exceed $5,500.00, excluding tax, from funds received from the Ashland Oil
Re�nery settlement.
F. Consider accepting donations in the amount of $2,530.00 on behalf of the
Public Safety, Fire and Recreation Departments for the 10th Annual Youth
Safety Camp.
Staff Recommendation: Accept donations in the amount of $2, 530.00 on behalf of the Public
Safety, Fire and Recreation Departments for the 10th Annual Youth Safety Camp.
G. Consider adopting a resolution approving final payment in the amount of
$3,863.60 to Eureka Construction for the Grove Plaza Storm Sewer
Improvement Project.
Staff Recommendation: Adopt the resolution approving final payment. The contractor, Eureka
Construction, in acco�dance wifh fhe contract plans and specifications, has satisfactorily
completed the work.
"*H. Consider approving Change Order #5 for the Almar Village Street and Utility
Project.
Staff Recommendation: Approve fhe change order, which provides for relocation of the water
main on Hinton Avenue and 65th Street in anticipation of the Hinton/65th Washington County
Project.
I. Consider approving Change Order #1 for the Hardwood Avenue Utility, Street,
and Lighting Improvement Project.
Staff Recommendation: Approve the change order, which deletes 246 feet of storm sewer that
is the outlet pipe for pond (WD-938.3) and associated resto�ation per the request of the City of
Cottage Grove.
J. Consider approving Change Order #2 for the Hardwood Avenue Corridor
Improvement Project.
Staff Recommendation: Approve the change order, which provides for the removal of building
mate�ials, abandonment of sanifary and water services and backfilling of area along East Point
Douglas Road.
APRIL 16, 2003 AGENDA
Cottage Grove City Council
K. Consider approving Change Order #3 for the Hardwood Avenue Utility, Street,
and Lighting Improvement Project.
Staff Recommendation: Approve the change order, which provides for the installation of a
parallel sanitary sewer pipe, a 12" water main and installation of storm sewer to gain capacity
for future development.
L. Consider approving Change Order #2 for the Acorn Ridge Project.
Staff Recommendation: Approve the change order, which p�ovides for extension of the water
main on the south side of 95th Street and installation of storm sewer to existing storm water
pond in the industrial park.
M. Consider installation of 30,000 pounds of Crafco 221 joint sealant ($0.52 per
pound) from Northwest Asphalt Maintenance.
Sfaff Recommendation: Staff recommends Northwest Asphalt Maintenance for the installation of
Crafco 221 joint sealant, who submitted the lowest of four quotes received.
N. Consider adoption of a resolution approving final payment in the amount of
$114,169.09 to Hydrocon, Inc., for the 97th Street Extension Project.
Sta(f Recommendation: Adopt the resolution and final payment. The contractor, Hydrocon, Inc.,
in accordance with the contract plans and specifications, has satisfactorily completed the work.
O. Consider approving construction plans and specifications and setting a bid date
for the 2003A Street and Pavement Project.
Sta(f Recommendation: Approve construction plans and specifications and set a bid date for the
2003A Street and Pavement Project.
P. Consider approving construction plans and specifications and setting a bid date
for the Timber Ridge 5th Addition Utility, Street and Street Lighting
Improvements Project.
Staff Recommendation: Approve construction plans and specifications and set a bid date for the
Timber Ridge 5th Addition Utility, Street and Street Lighting lmprovemenfs Project.
Q. Consider adoption of a proclamation establishing Public Works Week, May 18-
24, 2003.
Staff Recommendation: Adopt the proclamation observing May 18-24, 2003 as Public Works
Week.
R. Consider ratifying election of Myron Bailey as Chairperson of the Planning
Commission for a one-year term.
Staff Recommendation: Ratify elecfion of Myron Bailey as Chairperson of the Planning
Commission.
S. 1. Consider approving an ordinance amendment to Title 9-9-3, Advisory
Committee on Historic Preservation (ACHP), to increase the number of
members from five to seven. 2. Consider appointing Nannette LaChapelle,
Beverly Gross, and Frances Ratzlaff to the ACHP.
Staff Recommendation: Staff Recommendation: 1. Adopt fhe ordinance amendment to Title 9-9-
3 to increase the number ofACHP members from five to seven. 2. Appoint Nannette
LaChapelle, Beverly Gross, and Frances Ratzlaff to the ACHP.
T. Consider approving an ordinance amendment to Title 9-8-8, Off Premises
Advertising Signs, of the City Code to remove exceptions from the off-premise
sign prohibition.
Staff Recommendation: Adopt the ordinance amendment to Title 9-8-8, Off Premises
Advertising Signs, to remove exceptions from the off-premise sign prohibition.
APRIL 16, 2003 AGENDA
Cottage Grove City Council
U. 1. Consider approving an ordinance amendment to Title 7-6-6, Registration and
Right-of-Way Occupancy, to remove bus stop benches as an exception to right-
of-way permitting. 2. Consider approving a resolution amending the city's fee
schedule by adding fees for bus bench permits, illegal sign removal, and
sealcoating of trails and roadways.
Staff Recommendation: 1. Adopt the ordinance amendment to Tifle 7-6-6, Registration and
Right-of-Way Occupancy, to remove bus stop benches as an exception to right-of-way
permitting. 2. Adopt the resolution amending the city's fee schedule.
V. Consider approving the final plat for the first phase of Mississippi Dunes
Estates, which consists of 46 lots for unattached single-family homes, 20
unattached one-level patio homes, 12 one-level with walk-out twin homes, 54
two-story front loading townhouses, and 48 two-story back-to-back townhomes,
and 4 outlots.
Sfaff Recommendation: Adopt the resolution approving the final plat for Mississippi Dunes
Estates.
W. Receive information regarding use of public lands or properties by private
groups for free speech displays.
Sfaff Recommendation: Receive information regarding use of public lands or properties by
private groups for free speech displays.
X. Consider approving Supplemental Agreement #1 on the Hardwood Avenue
Improvement Project.
Staff Recommendation: Approve the supplemental agreement for insfallation of turn lanes and a
concrete cenfer island fo� improved traffic flow and additional storm sewer as required by State
Aid review.
Y. Consider adopting resolutions approving interfund transfers, and the closing of
funds.
Staff Recommendation: Adopt resolutions approving intertund transfers, and the closing of
funds.
Z. Consider adopting a resolution amending the General Fund — Fund Balance
Policy.
Staff Recommendafion: Adopt the resolution as presented.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES
6. PUBLIC HEARINGS
A. 1. Hold the public hearing on the proposed vacation and discontinuance of
portions of right-of-way, drainage and utility easements, and public park and
open space relating to the Gateway North Redevelopment District. 2. Consider
adopting the resolution vacating and discontinuing portions of public drainage
and utility easements and portions of public right-of-way relating to the Gateway
North Redevelopment District.
Staff Recommendation: 1. Hold the public hearing on the proposed vacation and discontinuance
of portions of right-of-way, drainage and utility easements and public park and open space
relating to fhe Gateway North Redevelopment District. 2. Adopt the resolufion vacating and
discontinuing those easements and right-of-ways.
APRIL 16, 2003 AGENDA
Cottage Grove City Council
7. BID AWARDS
A. Consider awarding the Highlands 1.5 MG Elevated Storage Reservoir
Rehabilitation bid to Champion Coatings, Inc. in the amount of $637,000.00.
Staff Recommendation: Award the Highlands 1.5 MG Elevated Storage Reservoir Rehabilitation
bid to Champion Coatings, Inc. Champion Coatings submitted the lowest responsible bid of two
bids received.
8. UNFINISHED AND NEW BUSINESS
A. Consider approving the site plan review of a gas station, convenience store,
and car wash to be located at Almar Village.
Staff Recommendation: Adopt fhe resolution approving the site plan review of a gas station,
convenience store, and car wash to be located at Almar Village.
RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS
10. COUNCIL COMMENTS AND REQUESTS
11. PAY BILLS
A. Approve payment of check numbers 128641 to 128856 in the amount of
$578.472.98.
12. WORKSHOP SESSION — OPEN TO PUBLIC
A. Phase II National Pollutant Discharge Elimination System Permit.
13. WORKSHOP SESSION — CLOSED TO PUBLIC
ADJOURNMENT
* Contain Supplemental Information
** Agenda Item Submitted 4/14/03