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HomeMy WebLinkAbout2003-05-07 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL MAY 7, 2003 Agenda Updated: May 5, 2003 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. APPOINTMENTS AND PRESENTATIONS A. APPOINTMENTS: i. Consider approving the appointment of Peter Koerner to the position of Police Sergeant. Staff Recommendation: Approve the appointment. B. PRESENTATIONS: Preservationist of the Year: Michael and Paula Bushilla—Healy House (Hope Glen Farm.) 3. APPROVAL OF MINUTES A. April 2, 2003 Regular Meeting. B. April 9, 2003 Special Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission of March 10, 2003. ii. Advisory Committee on Historic Preservation of February 18, 2003. iii. Planning Commission of March 24, 2003. MAY 7, 2003 AGENDA Cottage Grove City Council "B. Adopt the 2004 Budget Calendar. Sta(f Recommendation: Approve the ca/endar as presented. C. Consider accepting a donation in the amount of $1,800 from 3M Cottage Grove on behalf of the Public Safety, Fire and Recreation Departments for the 10th Annual Youth Safety Camp. Staff Recommendation: Adopt the donation in the amount of $1,800 on behalf of the Public Safety, Fire and Recreation Departments for the 10th Annual Youth Safefy Camp. D. Consider authorizing issuance of a single-occasion gambling permit to the Church of St. Rita, 8694 — 80th Street, for a raffle to be conducted on September 20 and September 21, 2003. Staff Recommendation: Authorize issuance of the single-occasion gambling permit. During the required background investigation, no facts were found that would constitute denial of the application. E. Consider adopting a resolution approving final payment in the amount of $15,919.56 to Tower Asphalt for the 2002A Curb and Pavement Project. Staff Recommendation: Adopt the resolution and final payment. The contractor, Tower Asphalt, Inc., in accordance with the contract p/ans and specifications, has satisfactorily completed the work. F. Consider adoption of a resolution approving final payment in the amount of $70,179.35 to Northdale Construction Company, Inc. for the Timber Ridge Project. Staff Recommendation: Adopt fhe resolution and final payment. The contractor, Northdale Construction Company, Inc. in accordance with the contract plans and speci�cations, has satisfactorily completed the work. G. Consider proclaiming May 5 to May 12, 2003 as Historic Preservation Week. Staff Recommendation: Adopt the resolution proclaiming May 5 to 12, 2003 as Historic Preservation Week. H. Consider approving the proposed trail and landscape design for the trailway connection between the Hidden Oaks and Timber Ridge 3rd Addition neighborhoods. Staff Recommendation: Approve the proposed trail and landscape design, noting that landscaping species may be altered to improve survivability, for the trailway connection between the Hidden Oaks and Tim6er Ridge 3rd Addition neighborhoods. I. Consider approval of stipulation in settlement in the matter of the condemnation of land by the Metropolitan Council from the VFW for sanitary sewer interceptor purposes and to authorize the Mayor and City Clerk to sign the settlement on behalf of the City. Staff Recommendation: Accept and sign the settlement. J. Receive status reports on new check collection process. Staff Recommendation: Review memo from Chief Mickelson and Sergeanf Brysky regarding summary of the first 4 months of the program. K. Consider implementing an Employee Suggestion Program Pilot. Staff Recommendation: Implement the Employee Suggestion Program Pilot. During the pilot period the program will be adminisfered by the Public Works Labor Managemenf Committee; it includes rewards for employee suggestions that result in cost-saving or other improvements in City functions. L. Consider entering into an agreement with the YMCA to operate the municipal pool for the summer of 2003. Staff Recommendation: Enter into the agreement with the YMCA to operate the municipal pool for the summer of 2003, contingent upon review and approval of the agreement by the City Attorney. MAY 7, 2003 AGENDA Cottage Grove City Council M. Consider adopting a resolution authorizing the City to accept a grant from the United States 7ennis Association in the amount of $2,650. Staff Recommendation: Adopt the resolution authorizing execution of a grant agreement between the City and the USTA. N. Consider adopting a resolution approving plans and specifications and setting a bid date of May 29, 2003 for the Pine Arbor 1 st Addition Project. Staff Recommendation: Adopt the resolufion approving plans and specifications and setting a bid date of May 29, 2003 for the Pine Arbor 1 st Addition Project. O. Consider adopting a resolution approving plans and specifications and setting a bid date of May 29, 2003 for the Homestead at Highland Hills Project. Staff Recommendation: Adopt the resolution approving plans and specifications and setting a bid date of May 29, 2003 for the Homestead at Highland Hills Project. P. Receive an update on the sanitary sewer interceptor installation and to be advised of the proposed extended work hours for tunneling beneath Highway 61. Staff Recommendation: Receive an update on the sanitary sewer interceptor installation and to be advised of the proposed extended work hours for tunneling beneath Highway 61. Q. Consider waiving the monetary limits on tort liability. Staff Recommendation: Waive the monetary limits on tort liability. Cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust must decide annually whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. R. Consider authorizing the purchase of workers compensation insurance and the volunteer accident pian for a total premium of $112,490. Staff Recommendation: Authorize the purchase of workers compensation insurance and the volunteer accident plan. S. Consider approving a simple lot division splitting a 10-acre parcel at 7682 – 110th Street into parcels of 8 acres and 2 acres; a variance to allow an accessory building to remain on property (the 8-acre parcel) that does not have a principal structure; and a conditional use permit to allow the existing 1,350 square foot accessory buiiding on the 2-acre parcel to remain in its present location. Staff Recommendation: Adopt the resolution approving the simple lot division, variance to allow an accessory building to remain on property that does not have a principal structure, and a conditional use permit fo allow an existing 1,350 square foot accessory building to remain in its presentlocation. T. Consider adopting a resolution adopting the 2002 General Fund—fund balance designations and authorizing transfers from the General Fund. Sfaff Recommendation: Adopt the resolution as presented. U. Acknowledge receipt of City correspondence on the County 2003 - 2007 CIP. Staff Recommendation: Receive correspondence on County 2003 — 2007 CIP. "V. Consider amending the 2003 City Council Meeting Schedule. Staff Recommendation: Due to the Fourth of July Holiday, cancel the July 2, 2003 Regular City Council Meeting. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Response to Robert Dornsbach regarding parking of a dump truck at a residential property. B. Response to Richard King regarding budget shortfalls. C. Response to Ruby Reed's concerns regarding discontinuation of garden plots. "D. Response to citizen concerns regarding the reclaimed pavement sub-base material stockpile located at the south end of Hamlet Park. MAY 7, 2003 AGENDA Cottage Grove City Council 6. PUBLIC HEARINGS A. Hold the public hearing and consider authorizing issuance of an On Sale Intoxicating and On Sale Special Sunday Intoxicating Liquor License to Taher, Inc., to manage beverage operations at Mississippi Dunes, 10351 Grey Cloud Trail, conditioned on receipt of the prorated liquor license fee, receipt of a Certificate of Liquor Liability (Dram Shop) Insurance, and compliance with Cottage Grove City Code and Minnesota Statute relating to liquor. Staff Recommendation: Hold the public hearing and authorize issuance of the liquor licenses to Taher, Inc. 7. BID AWARDS A. Consider adopting a resolution awarding the construction contract for Hidden Valley 11th Addition to Hydrocon, Inc. Staff Recommendation: Adopt the resolution awarding the contract to Hydrocon, Inc. Hydrocon was the lowest bidder of eight bids received. 8. UNFINISHED AND NEW BUSINESS A. 1. Consider approving the amendment to the approved Cooperative Agreement for the Hinton-Tower Project. 2. Consider approving the resolution concurring with the bid for the first phase of the Hinton-Tower Project. 3. Consider concurring with the preliminary assessment information for the Hinton-Tower Project. Staff Recommendation: 1. Approve the amendment to the approved Cooperafive Agreement for the Hinton-Tower Project. 2_ Approve the resolution concurring with the bid for the first phase of the Hinton-Tower Project. 3. Concur with the preliminary assessment information for the Hinton- Tower Project. B. Consider contributing up to $50,000 from the Park Dedication Fund for the construction of the park shelter within the Pete Thompson Family Park. Staff Recommendation: Authorize staff to contribute up to $50,000 for the construction of the park shelter within the Pete Thompson Family Park. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Status Report on Hinton Avenue Speed Study. B. ISO Research. 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 128857 to 129141 in the amount of $933,492.80. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT ' Contains Supplemental Information *' Agenda Item Submitted 5/5/03