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Home My WebLink About2003-05-21 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL MAY 21, 2003 Agenda Updated: May 21, 2003 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup SheeY; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes_ Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING – 7:30 P.M. CALL TO ORDER – Mayor ROLL CALL – City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. Swearing In Ceremony: Sergeant Pete Koerner. B. Certificate of Achievement in Financial Reporting. "'C. Emergency Medical Services Week: Outstanding Service—Police Officer/Paramedic Dave Clausen and Firefighter/EMT Dave Ackerman. "*D. Retirement Presentation: Dan Bigham. 3. APPROVAL OF MINUTES A. April 16, 2003 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Economic Development Authority from October 2002 thru April 2003. ii. Public Works Commission of April 14, 2003. B. Consider adopting a resolution adopting the new AWAIR (A Workplace Accident and Injury Reduction Act) Safety Manual and repealing the outdated safety manual from 1983. Staff Recommendation: Adopt the resolution adopting the new safety manual and repealing the outdated safety manual from 1983. C. Consider appointing Rajean Moone to the Human Services/Human Rights Commission. Staff Recommendation � Appoint Rajean Moone to the Human Services/Human Rights Commission to fll a vacant seat with a term ending date of 2/28/2004. MAY 21, 2003 AGENDA Cottage Grove City Council D. Consider authorizing the Cottage Grove Economic Development Authority/DBA River Oaks Golf Course to sell 3.2 Beer during the Great Grove Get Together Annual Celebration at Kingston Park on Saturday, June 14, 2003, contingent on compliance with the conditions recommended in Caron Stransky's memo dated 5/14/03. StaH Recommendation: Authorize the Economic Development Authority/DBA River Oaks Golf Course to se//3.2 Beerat the Great Grove Get TogetherAnnual Celebration contingent on compliance with the conditions recommended in Caron Stransky's memo dated 5/14/03. E. Consider accepting donation of $3,000.00 from Tennis Sanitation for the support of Fire Station 3. Staff Recommendation: Accept the donation of $3,000.00 from Tennis Sanitation for the support of Fire Station 3. F. Consider raising the capitalization threshold from $1,000 to $5,000. Staff Recommendation: Adopt the resolution raising the capitalization threshold from $1,000 to $5.000. Capitalization threshold is the amount at which an asset is reported on the balance sheet and depreciated, and the $5,000 threshold is in accordance with the recommended practice from the Government Finance Officer's Association. G. Consider appointing Robert Dornsbach to the Public Works Commission to a term that expires 2/28/05. Staff Recommendation: Approve the appointment. H. Consider accepting the donation of waste removal services from Tennis Sanitation for the Cottage Grove Municipal Pool during the 2003 season. Staff Recommendation: Accept Tennis Sanitation's donation of waste removal services for the Cottage Grove Municipal Pool during the 2003 season. I. Consider adopting a resolution accepting a grant from Community Youth Connection (CYC) and Community Education Advisory Council (CEAC) in the amount of $250 to assist in covering expense for materials to be used in reading books onto tapes for Family Means/Family Links by the Teens in Action group of the City of Cottage Grove Recreation Department. Staff Recommendation: Adopt the resolution accepting the grant. J. Consider appointing AI Boche, Jr. to the Economic Development Authority. Sta(f Recommendation: Appoint Al Boche, Jr. to the Economic Development Authority to fill a vacant seat with a term ending date of December 31, 2008. K. Consider authorizing the City Engineer to prepare a feasibility report for all public improvements necessary to serve the eight-acre commercial development at the northwest corner of 70th Street and Hinton Avenue. Staff Recommendation: Adopt the resolution authorizing the City Engineer to prepare a feasibility report for all public improvements necessary to serve the eight-acre commercial development at the northwest corner o( 70th Street and Hinton Avenue. L. 1. Consider approving the subdivision agreement between the City of Cottage Grove and Pulte Homes of Minnesota for Timber Ridge 4th Addition. 2. Consider ordering the preparation of plans and specifications for all public improvements within the Timber Ridge 4th Addition project. Staff Recommendation: 1. Approve the subdivision agreement between the City of Cottage Grove and Pulte Homes of Minnesota (or Timber Ridge 4th Addition. 2. Adopt the resolution ordering the preparation of plans and specifications for all public improvements within the Timber Ridge 4th Addition project. M. Consider approving a rural lot division with variance to subdivide a 4.01-acre parcel of land into two parcels of .84 acres and 3.17 acres to adjust the property line between two existing lots at 11275 — 77th Street and 11313 — 77th Street. Staff Recommendation: Adopt the resolution approving the rural lot division with variance to subdivide a 4.01-acre parcel of land into two parcels of .84 acres and 3.17 acres to adjust the property line 6etween two existing lots of record. N. Consider approving a conditional use permit to allow the installation of a repeater antenna on the West Draw Water Tower by the Public Safety Department. Staff Recommendation: Adopt the resolution approving the conditional use permit allowing the installation o( a repeater antenna on the West Draw Water Tower by the Public Safety Department. MAY 21, 2003 AGENDA Cottage Grove City Council O. Consider issuing an outdoor event permit to Demori's Restaurant and Lounge to conduct an outdoor dance on Saturday, June 14, 2003. Staff Recommendation: Authorize issuance of the permit contingent on compliance with conditions outlined in John Mickelson's memo dated 5/14/03. P. Consider authorizing continued participation in the Community Development Block Grant Program sponsored by Washington County. Staff Recommendation: Authorize continued participation in the Community Development Block Grant Program. Q. Consider adopting a resolution amending the enabling resolution establishing an Economic Development Authority. Staff Recommendation: Adopt the resolution. The first change requires that non-City-Council members ol the EDA be residents, own, operate or be employed by a business in the City. The second change states that EDA members irom the City Council may serve terms other than the standard 6-year term as appointed by the Mayor and approved by the City Council. '*R. Consider adopting a resolution authorizing the City of Cottage Grove's participation in an All Hazard Mitigation planning process with Washington County. Staff Recommendation.� Adopt the resolution authorizing the City of Cottage Grove's parficipation in a Hazard Mitigation planning process with Washington County. *`S. Consider appointment of Herb Japs to the Advisory Committee on Historic Preservation to fulfill an unexpired term ending February 28, 2004. Staff Recommendation.� Appoint Herb Japs to the Advisory Committee on Historic Preservation to fulfill an unexpired term ending Fe6ruary 28, 2004. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Police Patrol Staffing. 6. PUBLIC HEARINGS BID AWARDS A. Pass a motion awarding the bid to Metro Fire, in the amount of $499,897.00, » "C authorizing the purchase of a 75-foot ladder truck for the Fire Division using funds that were set aside for this purchase over the past few years and declaring excess apparatus. Staff Recommendation.� City Council pass a motion awarding the bid to Metro Fire authonzing the purchase o( a 75-foot ladder truck for the Fire Division in the amount o( $499,897.00 and approval of sale of the existing ladder and trucks 3129 and 3139. Consider awarding the construction contract for Timber Ridge 5th Addition to Three Rivers Contracting, Inc. for the amount of $624,089.25. Staff Recommendation: Award the construction contract for Timber Ridge 5th Addition to Three Rivers Contracting. Inc. Consider awarding the construction contract for 2003A Curb and Pavement Project to Ace Blacktop, Inc. for the amount of $626,425.80. Subdivisions included in the project are: Pine Summit 2nd Addition, Pine Summit 3rd Addition, Timber Ridge 1 st Addition, Lodges at Pine Summit 1 st Addition, Hidden Valley 9th Addition, and Hidden Valley 10th Addition. Sta1f Recommendation.� Award the construction contract for 2003A Curb and Pavement Project to Ace B/acktop, Inc. 8. UNFINISHED AND NEW BUSINESS A. Consider installation of a painted crosswalk at East Point Douglas Road South and the Country Inn & Suites. Staff Recommendation � Deny the requesf for installation of a painted crosswalk at East Point Douglas Road South and the Country Inn 8 Suites. B. Consider designating John Burbank, Associate Planner, as the Historic Preservation Officer for the City of Cottage Grove. Staff Recommendation: Motion to designate John Bur6ank as the City's Historic Preservation Officer. MAY 21, 2003 AGENDA Cottage Grove City Council C. Consider approving the ordinance establishing a neighborhood commercial zoning district. Staff Recommendation: Adopt the ordinance esta6lishing a neighborhood commercial zoning district. D. Consider directing staff and the Parks Commission to hold a neighborhood meeting regarding placement of a dog park within Highlands Park. Staff Recommendation: Direct staff and the Parks Commission to hold a neighborhood meeting regarding placement of a dog park within Highlands Park. E. 1. Consider approving an amendment to Title 11-5, Adult Establishments, of the zoning ordinance. 2. Consider approving an amendment to City Code Title 3-3 relating to liquor licenses. Staff Recommendation: 1. Adopt the ordinance amending Title 11-5, Adult Establishments. 2. Adopt the ordinance amending Title 3-3 relating to liquor /icenses. "F. 1. Consider declaring costs to be assessed and ordering the preparation of proposed assessment roll for removal of public safety hazards at A&F Auto, 10876 Ideal Avenue. 2. Consider calling a hearing for June 18, 2003, on the proposed assessments for removal of public safety hazard at 10876 Ideal Avenue South. Staff Recommendation: 1. Adopt the resolution declaring costs to be assessed and ordering the preparation of proposed assessment roll for removal of public safety hazards at A&F Auto. 2. Adopt the resolution calling a hearing on the proposed assessments for removal of public safety hazards at A&F Auto. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Public Safety Commission Recommendations Regarding Snowmobile and ATV Operation. B. Proposed Changes in District 833's Busing of Students. 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 129142 to 129343 in the amount of $740,886.83. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT ' Contains Supplemental Information "" Agenda Item Submitted 5/19/03 "'" Agenda Item Submitted 5/21/03