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Home My WebLink About2003-08-06 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL AUGUST 6, 2003 Agenda Updated: August 4, 2003 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup SheeY; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETfNG - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA PRESENTATIONS A. The City of Cottage Grove Economic Development Authority was presented with the "Best Direct Mail Marketing Campaign" award at the annual conference for the Economic Development Association of Minnesota (EDAM). 3. APPROVAL OF MINUTES 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Receive and place on file the approved minutes for the Planning Commission's meeting on June 23, 2003. B. Consider adopting a resolution accepting the donation of $60.00 from Cheryl Kohls to the Police Division. Staff Recommendation: Accept the donation. C. Consider appointing Bob Byerly to regular status as Fire Chief/Deputy Director of Public Safety. Staff Recommendation: Approve the appointment. August 6, 2003 AGENDA Cottage Grove City Council D. Consider adopting a resolution authorizing execution of a grant agreement with the State of Minnesota Department of Public Safety, Office of Traffic Safety, for implementation of a traffic-safety program by the Cottage Grove Police Department. Staff Recommendation: Adopt fhe resolution authorizing execution of the g�ant agreemenf with the State of Minnesota Department of Public Safety, Office of T�affic Safety. E. Consider accepting a grant in the amount of $2,500 from the Gordon and Margaret Bailey Foundation to provide financial rewards to youth Volunteers in the Recreation DepartmenYs U-Lead and U/R programs. Staff Recommendation: Adopt the �esolution accepting fhe grant in the amount of $2, 500. F. Consider accepting donations in the amount of $950 on behalf of the Public Safety, Fire and Recreation Departments for the 10th Annual Youth Safety Camp. Staff Recommendation: Adopt the resolufion accepting the donations in the amount of $950. G. Receive information regarding Park Dedication Fees Staff Recommendation: Receive information �egarding Park Dedication Fees H. Receive the Cottage Grove Fire Relief Association Schedules I& II for Lump Sum Pension Plans Reporting Year 2003 and Determination of Plan Liabilities and Required Municipal Contribution for 2004. Staff Recommendation: Acknowledge receipt with the understanding that by doing so, fhe City Council is not cerlifying the validity or accuracy of the information, nor is the Council approving the service benefit level or agreeing to a municipal contribution. I. Consider accepting a donation of one (1) parade float from 3M Cottage Grove on behalf of the Public Works Department Staff Recommendation: Accept the donation of one (1) parade float from 3M Cottage Grove on behalf of the Public Works Department. J. 1. Consider approving the subdivision agreement with Thompson Land Development for Pine Summit 6th Addition. 2. Consider authorizing the preparation of plans and specifications for public utilities and street improvements for Pine Summit 6th Addition. Staff Recommendation: 1. Approve the subdivision agreement with Thompson Land Development for Pine Summit 6th Addition. 2. Adopt the resolution authorizing the preparation of plans and specifications fo� public utilifies and street improvements for Pine Summit 6th Addition. *K. 1. Consider approving the subdivision agreement with Thompson Land Development for Pine Summit 7th Addition. 2. Consider authorizing the preparation of plans and specifications for public utilities and street improvements for Pine Summit 7th Addition.. Staff Recommendation: 1. Approve the subdivision agreement with Thompson Land Development for Pine Summit 7th Addition. 2. Adopf the resolution authorizing the preparation of plans and specifications for public utilities and street improvements for Pine Summit 7th Addifion. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS A�gust 6, 2003 AGENDA Cottage Grove Ciry Council 7. BID AWARDS `A. Consider awarding the Mississippi Dunes Phase 1— Utility Street and Street Lighting Improvements contract to Ryan Contracting Co. Staff Recommendation: Adopt the resolution warding the Mississippi Dunes Phase 1— Utility Street and Street Lighting Improvemenfs contract to Ryan Confracting Co. 'B. Consider awarding the Timber Ridge 4� Addition Street and Utility Improvements contract to Burschville Construction, Inc. Staff Recommendation: Adopt the resolution awarding the Timber Ridge 4 Addition Street and Utility Improvements contract to Burschville Construction, Inc. C. Consider awarding the engineering services contract for the construction of Well and Well House #11 to the lowest responsible proposer, Bonestroo Rosene Anderlik & Associates of St. Paul, MN, in the proposal amount of hourly not-to-exceed $28,886 for Phases 1 and 2, and an estimated hourly fee of $26,580 for Phase 3 plus expenses. Staff Recommendation: Award the engineering services contract for the construction of Well and Well House #11 to the lowest responsible proposer, Bonestroo Rosene Anderlik & Associates of St. Paul, MN, in the proposal amount of hourly not-to-exceed $28, 886 for Phases 1 and 2, and an estimated hou�ly fee of $26, 580 for Phase 3 plus expenses. "D. Consider the purchase of one new 2004 Freightliner M2-106 Single Axle Cab and Chassis for the Street Division in the amount of $58,223.34. Staff Recommendation: Approve purchase of the 2004 Freightliner M2-106 Single Axle Cab and Chassis from Chesley Truck Sales. This purchase is within the 2003 EquipmenbVehic/e Replacement Schedule. UNFINISHED AND NEW BUSINESS A. Give representatives of RBF Corporation of Wisconsin/DBA Rainbow Foods an opportunity to admit to or deny the allegation of failing an alcohol compliance check on June 27, 2003. Staff Recommendation: If no representative of fhe licensee attends the meeting, automatically impose the authorized fine of $500.00 for a first violation. If a representative attends and admits to the violation, impose the authorized fine of $500.00 fo� a first violation. lf the representative denies the allegation, direct the City Attorney to schedule a contesfed case hearing before an administrative law judge. B. Receive information regarding the installation of a traffic signal at the intersection of 80� Street and Jamaica Avenue. Staff Recommendation: Deny the request for the installation of the signals pending the impacts of the School Districf's revised bussing plan. If the /eve/ of service at the intersection deteriorates or safety issues become a concern aker the opening of the schoo/s, Council should authorize the preparation of a formal Signal Justification Report and the application to fund the project through the Municipal State Aid or Cooperative Agreement Programs should be made of the installation of the signal is justified. C. Receive quotation for preparation of Storm Water Pollution Prevention Plan Map. Staff Recommendation: Authorize BRAA for the fixed fee quotation amouni of $9,400.00 for the preparation of fhe Storm Water Pollution Prevention Map. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS A:�gust 6, 2003 AGENDA Cottage Grove City Council 11. PAY BILLS A. Approve payment of check numbers 130244 to 130530 in the amount of $2,205,919.62. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT * Contains Supplemental Information. " Packet Item Submitted 8/4/03.