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HomeMy WebLinkAbout2003-08-06 MINUTESREGULAR MEETING � COTTAGE GROVE CITY COUNCIL '!�A, •�! August 6, 2003 � OPEN FORUM — 7:15 p.m. Open forum provides a person an oppoRunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Mayor Shiely encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor Sandy Shiely Council Member Mark Grossklaus Council Member Cheryl Kohls Council Member Pat Rice Council Member Jim Wolcott Also Present: Ryan Schroeder, City Administrator Kim Lindquist, Community Development Director John Mickelson, Public Safety Director Nancy Hanzlik, City Engineer Les Burshten, Public Works Director Corrine Thomson, City Attorney Michelle Wolfe, Assistant City Administrator Angela Fleischhacker, 8781 Grospoint Avenue, explained that she is here under the request from several neighbors in her area to address their concerns regarding an uncontrolled intersection in their neighborhood. She stated that neighbors have had concerns regarding the increase in traffic and speeding in the area since the beginning of construction in the area. She stated that she borrowed a Traffic Control Gun and has spent some time measuring the speed of drivers in her area. She noted that she has recorded several traveling over 35 to 45 mph and expressed concerns regarding safety on this corner. She asked Council for their assistance in addressing this concern. Mayor Shiely noted that Ms. Fleischhacker has worked with the Public Safety Commission on similar issues. Ms. Fleischhacker noted that they have always had problems with speeding in this area. She explained that due to the current construction in the area they have experienced an increase in traffic and speeding along Grospoint. She stated that she has also tried to talk with individuals who have been speeding in the area noting that she has not received a very positive response. Mayor Shiely stated that the next Public Safety Commission meeting is scheduled for Tuesday, August 12, 2003 and invited Ms. Fleischhacker to attend and discuss her concerns. Ms. Fleischhacker thanked Mayor Shiely stating that she would plan to attend. Regular Meeting — August 6, 2003 Cottage Grove Cify Council Page 2 Steve Dennis, Dennis Brothers Liquors, stated that he stopped by to provide Council with _ some feedback. He explained that he, along with several of the other business owners, experienced several challenges and struggles throughout the project and would like to take this opportunity to compliment Mr. LaBrosse on a job well done. He stated that Mr. LaBrosse did an excellent job adding that he was very kind and very cooperative. He asked the Council to pass on his appreciation noting that he is also representing several of the business owners. He stated that they are now open for business and invited the Council to visit. Mayor Shiely stated that she would pass on the positive comments. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, August 6, 2003, at the Cottage Grove City Hall, 7516 80 Street South. Mayor Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Mark Grossklaus Council Member Cheryl Kohls Council Member Pat Rice Council Member Jim Wolcott Also Present:Ryan Schroeder, City Administrator Kim Lindquist, Community Development Director John Mickelson, Public Safety Director Nancy Hanzlik, City Engineer Les Burshten. Public Works Director Corrine Thomson, City Attorney Michelle Wolfe, Assistant City Administrator Mayor Shiely presided over the meeting. ADOPTION OF AGENDA MOTION BY WOLCOTT, SECONDED BY KOHLS, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED 5-0. APPOINTMENTS AND PRESENTATIONS A. PRESENTATIONS City of Cottaae Grove Economic Development Authority — Best Direct Mail Marketinq Campaiqn Award Presentation. Regular Meeting — August 6, 2003 Cottage Grove City Council Page 3 Assistant City Administrator Wolfe stated that on June 25, 2003, the City of Cottage Grove Economic Development Authority was presented with the "Best Direct Mail Marketing Campaign" award at the annual conference for the Economic Development Association of Minnesota. She stated that this is the second year in a row that the Economic Development Authority has been recognized by EDAM. She explained the direct mail process noting that it was done entirely in-house. Mayor Shiely noted it is one of the cleverest marketing tools she has seen used in a long time. B. APPOINTMENTS NONE APPROVAL OF MINUTES NONE CONSENT CALENDAR MOTION BY WOLCOTT, SECONDED BY RICE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MEETING MINUTES: i. PLANNING COMMISSION OF JUNE 23, 2003. B. ADOPT RESOLUT/ON NO. 03-139 ACCEPTING DONATION OF MONEY FOR THE DEPARTMENT OF PUBLIC SAFETY POLICE DIVISION TO BE USED AS NEEDED. C. APPOINT BOB BYERLY TO REGULAR STATUS AS FIRE CHIEF/DEPUTY DIRECTOR OF PUBLIC SAFETY. D. ADOPT RESOLUTION NO. 03-140 AUTHORIZING EXECUTION OF A GRANT AGREEMENT RELATING TO THE ADMINISTRATION AND IMPLEMENTATION OF A TRAFFIC SAFETY PROPGRAM BY THE COTTAGE GROVE POLICE DEPARTMENT. E. ADOPT RESOLUTION NO. 03-141 ACCEPTING A GRANT IN THE AMOUNT OF $2,500 FROM THE GORDON AND MARGARET BAILEY FOUNDATION TO PROVIDE FINANCIAL REWARDS TO YOUTH VOLUNTEERS IN THE RECREATION DEPARTMENT'S U-LEAD AND U/R PROGRAMS. F. ADOPT RESOLUTION NO. 03-142 ACCEPTING DONATIONS FROM KOCH PIPELINE COMPANY LP ($500); THE DECK AND DOOR COMPANY ($150); BORST CONSTRUCTION, INC. ($150); COTTAGE GROVE ATHLETIC ASSOCIATION ($100); STANDARD HEATING AND AIR CONDITIONING COMPANY ($50); FOR COTTAGE GROVE'S 10 ANNUAL YOUTH SAFETY CAMP. G. RECEIVE INFORMATION REGARDING PARK DEDICATION FEES. H. RECEIVE THE COTTAGE GROVE FIRE RELIEF ASSOCIATION SCHEDULES I& II FOR LUMP SUM PENSION PLANS REPORTING YEAR 2003 AND DETERMINATION OF PLAN LIABILITIES AND REQUIRED MUNICIPAL CONTRIBUTION FOR 2004. Regula� Meeting — August 6, 2003 Cottage Grove City Council Page 4 I. ADOPT RESOLUT/ON NO. 03-143 ACCEPTING DONATION FROM 3M COTTAGE GROVE. J. ADOPT RESOLUT/ON NO. 03-144 ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR PINE SUMMIT 6 ADDITION. MOTION CARRIED 5-0. K. ADOPT RESOLUT/ON NO. 03-145 ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR PINE SUMMIT 7 ADDITION. MOTION CARRIED 5-0. Mayor Shiely stated that if anyone is present for issues on the Consent Calendar all have been passed. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES ►IrC�7T PUBLIC HEARINGS NONE BID AWARDS A. Consider Awardina the Bid for the Utilitv, Street and Street Liqhtinq Improvements Proiect for Mississiqpi Dunes Estates 1 Addition to Rvan Contractinq Co MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT RESOLUT/ON NO. 03-146 AWARDING THE BID FOR THE CONSTRUCTION OF THE MISSISSIPPI DUNES 1 ADDITION. MOTION CARRIED 5-0. B. Consider Awardinq the Bid for the Timber Ridqe 4 Addition Street and Utilitv Improvements to Burschville Construction, Inc., in the Amount of $1,354,498.25. MOTION BY RICE, SECONDED BY WOLCOTT, TO ADOPT RESOLUT/ON NO. 03-147 AWARDING BID FOR THE CONSTRUCTION OF THE TIMBER RIDGE 4 ADDITION STREET AND UTILITY IMPROVEMENTS. MOTION CARRIED 5-0. C. Consider Awardinq the Engineerinq Services Contract for the Construction of Well and Well House No. 11 to Bonestroo. Rosene, Anderlik and Associates. MOTION BY WOLCOTT, SECONDED BY RICE, TO AWARD THE ENGINEERING SERVICES CONTRACT FOR THE CONSTRUCTION OF WELL AND WELL HOUSE NO. 11 TO BONESTROO, ROSENE, ANDERLIK AND ASSOCIATES IN THE PROPOSED AMOUNT NOT TO EXCEED, OF $28,886 FOR PHASES 1 AND 2, AND AN ESTIMATED FEE OF $26,580 FOR PHASE 3 PLUS EXPENSES. MOTION CARRIED 5-0. Regular Meeting — August 6, 2003 Cottage G�ove City Council Page 5 D. Consider Purchase of One New 2004 Freiphtliner M2-106 Sinqle Axle Cab and Chassis for the Street Division in the amount of $58,223.34. Council Member Kohls noted that the total budgeted amount was for $110,000.00 and asked if the total purchase would be less than $110,000.00. Public Works Director Burshten stated that the purchase would be less than $110,000, but not by a significant amount. MOTION BY KOHLS, SECONDED BY GROSSKLAUS, TO APPROVE THE PURCHASE OF THE 2004 FREIGHTLINER M2-106 SINGLE AXLE CAB AND CHASSIS FROM CHESLEY TRUCK SALES. MOTION CARRIED 5-0. UNFINISHED AND NEW BUSINESS A. Give Reoresentatives of RBF Corporation of Wisconsin, DBA/Rainbow Foods an Opportunity to Admit to or Denv Alleqation of Failinq an Alcohol Compliance Check on June 27. 2003. Representatives of RBF Corporation of Wisconsin and Rainbow Foods stepped forward and submitted a plea of guilty to the charges of failing an alcohol compliance check on June 27, 2003. The Representatives explained that an in-housing training process would be put in place as a safety check to ensure that this type of incident would not happen again. Council Members Wolcott and Rice thanked the Representatives for working with the City on this issue and also welcomed them to the City of Cottage Grove. MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE IMPOSING A$500.00 FINE ON RBF CORPORATION OF WISCONSIN, DBA/RAINBOW FOODS FOR FAILING AN ALCOHOL COMPLIANCE CHECK ON JUNE 27, 2003. MOTION CARRIED 5-0. r'-� Mayor Shiely clarified that the Council was receiving information regarding the installation of a traffic signal at the intersection of 80� Street and Jamaica Avenue. She noted that Staff has recommended denial of the installation until after the beginning of the school year. She asked City Engineer Hanzlik to clarify further for Council. City Engineer Hanzlik explained that this is in response to Council Member Kohls request to respond to a resident request for the installation of a traffic signal at the intersection of gp� Street and Jamaica Avenue. She reviewed the Minnesota Manual of Uniform Traffic Control Devices regarding the Traffic Control Signal Needs Study with Council. She explained that ir November of 2002 a signal warrants review was conducted by Tom Thompson of Bonestroo, Rosene, Anderlik and Associates. She further explained that the review was based on traffic count information only and at that time, the intersection of 80� Street and Jamaica satisfied one of the four possible traffic signal warrants. She stated that Mr. Thompson has indicated that the installation of a signal may be justifiable and State Aid Funds might cover some of the construction cost, if Mn/DOT approves a Signal Justification Report. She reviewed the Regular Meeting — August 6, 2003 Cottage Grove City Council Page 6 accident data for the intersection with Council noting it was for the tabulated period between 1998 through March 2003. She noted that based on this information the traffic signal warrant for Crash Experience is not met at this location. She suggested waiting until after the school year starts to get a better idea of the traffic patterns. She stated that the change in school busing has been discussed several times noting that the impact could be significant. Mayor Shiely asked for further clarification of the funding and if there would be any costs to the City. City Engineer Hanzlik explained that the City would have to contribute funding and she reviewed the process with Council. Mayor Shiely stated that this is a large expenditure and expressed concerns. City Engineer Hanzlik acknowledged Council's concerns and suggested that the City work closely with the School Board to develop designated safe routes to the schools. She stated that this would include installation of crosswalks in addition to evaluation of traffic patterns. Mayor Shiely clarified that Council, presently, cannot do anything about installing a traffic light at the intersection because it is a borderline need as to whether a light is presently warranted. City Engineer Hanzlik agreed that it is not a safety issue at this time noting that pedestrian patterns could trigger the need for a traffic signal. Mayor Shiely noted that this could change once school begins. Council Member Kohls stated that 80� and Jamaica is brought up to her quite often due to the number of lanes involved. She agreed that it is an intersection that would need to be addressed. She referenced the Study done in November 2002 noting that the Study shows that it does satisfy one of the traffic signal warrants. She stated that whether they do the Study this fall or not, serious consideration should be given to the MSA Fund. She stated that they should determine when it should be done based on available funds. She stated that this is not an issue that would go away and suggested keeping this issue and the funding for it in the forefront. Council Member Wolcott asked for further clarification of the MnDOT process. City Engineer Hanzlik reviewed MnDOT's process with Council. She stated that traffic counts would be done in November and based on the traffic warrants they would then determine which way to go to resolve the problem. Council Member Wolcott asked who does the Signal Justification Report. City Engineer Hanzlik stated that a Traffic Engineer would do the report noting that Bonestroo would be a responsible choice adding that $2,500.00 would be a typical charge for the report. Council Member Kohls stated that her only concern would be the MSA Funds. She stated that she does not want to continue borrowing from this fund knowing that this is out there as a potential expense. She stated that they should be sure that funds are available when needed. City Engineer Hanzlik explained that Council has two options available for consideration. She explained that they could deny the request for the installation of the traffic signal at this time since only one of the traffic count warrants meets the requirements for installation, or Regular Meeting — August 6, 2003 Cottage Grove City Council Page 7 Council could authorize the Engineering Department to prepare a Signal Justification Report. She stated that the report would be submitted to MnDOT for their review and approval in order to obtain funding for the project. She stated that the estimated fee from Bonestroo, Rosene, Andelik and Associates to prepare the Signal Justification Report would be $2,500.00. MOTION BY WOLCOTT, SECONDED BY GROSSKLAUS, TO DENY THE REQUEST FOR THE INSTALLATION OF THE SIGNALS PENDING THE IMPACTS OF THE SCHOOL DISTRICT'S REVISED BUSSING PLAN AND REQUEST BONESTROO TO DO A TRAFFIC SIGNAL STUDY TO DETERMINE FUTURE NEED BASED ON TRAFFIC. MOTION CARRIED 5-0. C. Receive Quotation for Preparation of Storm Water Pollution Prevention Plan Map. City Engineer Hanzlik stated that a new permit has been placed into affect by the MPCA for all municipalities in Minnesota. She explained that part of this permit process is to generate a map that would be in effect for the next five years. She stated that this has to be done in order to control the storm water. She explained that it would provide better regulation. She stated that due to the shortage of Staff they would not be able to complete the map in a timely fashion and Staff is recommending Bonestroo create the map. Council Member Wolcott asked if they have determined the ongoing cost to the City of the NPDES program. City Engineer Hanzlik reviewed the costs with Council. She explained that it would be an ongoing cost to the City adding that this would be a five-year program. Council Member Wolcott asked if the costs would be $60-$70,000 per year. City Engineer Hanzlik confirmed that it would be close to that amount. She reviewed the regulation and monitoring process with Council. She stated that there would be a public hearing held this November in addition to filing an annual report. MOTION BY RICE, SECONDED BY KOHLS, TO AUTHORIZE BRAA FOR THE FIXED FEE QUOTATION AMOUNT OF $9,400.00 FOR THE PREPARATION OF THE STORM WATER POLLUTION PREVENTION MAP. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS NONE COUNCIL COMMENTS AND REQUESTS Mayor Shiely thanked City Engineer Hanzlik for her hard work and the time she has spent with the City. She stated that they have appreciated all of the work she has done and wished her well in her new position. Mayor Shiely thanked the Public Safety Department for National Night Out. She stated that they did a wonderful job adding that it had a real community feeling. Council Member Wolcott agreed noting that the entire City Staff was involved. Regular Meeting — August 6, 2003 Cottage Grove City Council Page 8 Community Development Director Lindquist stated that there would be an Open House on August 7, 2003 from 6:00 p.m. to 8:00 p.m. in the Council Chamber to introduce the East Ravine Planning Project. She stated that this would be the first opportunity to present the project to the community and solicit feedback from people in the area and greater community. She explained that it would be an open house format with two short presentations at 6:00 p.m. and again at 7:00 p.m. She stated that feedback cards, brochures and drawings of the area would be available to review. She explained that this would be an 18-month planning project and that there would be other opportunities for input. She stated that updates would be available on the City website. PAY BILLS MOTION BY WOLCOTT, SECONDED BY KOHLS, TO APPROVE PAYMENT OF CHECK NUMBERS TO 130244 THROUGH 130530 TOTALING $2,205,919.62. (CHECKS 130244- 130290 IN THE AMOUNT OF $266,462.86 ISSUED PRIOR TO COUNCIL APPROVAL.) MOTION CARRIED 5-0. WORKSHOP SESSION — OPEN NONE WORKSHOP SESSION — CLOSED NONE ADJOURNMENT MOTION BY KOHLS, SECONDED BY GROSSKLAUS, TO ADJOURN THE MEETING AT 8:05 P.M. MOTION CARRIED 5-0. Respectfully submitted, Bonita Sullivan Timesaver Off Site Secrefarial, Inc.