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HomeMy WebLinkAbout2003-08-20 MINUTESREGULAR MEETING COTTAGE GROVE CITY COUNCIL August 20, 2003 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Mayor Shiely encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor Sandy Shiely Council Member Cheryl Kohls Council Member Pat Rice Council Member Jim Wolcott Also Present: Ryan Schroeder, City Administrator Kim Lindquist, Community Development Director John Mickelson, Public Safety Director Angela Popenhagen, Bonestroo, Rosene, Anderlik and Associates Les Burshten, Public Works Director Corrine Thomson, City Attorney Michelle Wolfe, Assistant City Administrator Caron Stransky, City Clerk Not Present: Council Member Mark Grossklaus Public Safety Director Mickelson stated that they are currently in the process of updating the patch worn by the police officers in the department. He stated that the department has a history of patches and reviewed the various patches used by the department with the Council. He stated that they are out of the existing patch and are in the process of re- ordering. He stated that the current patch is not in line with City policy for the logo, which brought the officers together to discuss new designs for the patch. He stated that the Officers would like a more patriotic design to the patch that would include the U.S. Flag. He provided the Council with an example of the patch and asked for input regarding the design. He noted that the Paramedics would like to include the paramedic symbol to identify those officers who are also paramedics. Council Member Kohls asked what prompted the change in design. Public Safety Director Mickelson explained that discussions started after September 11 adding that the idea to incorporate the flag came from officers in the department. Council held a general discussion regarding the City logo noting that the logo was small and hard to distinguish. Regular Meeting — August 20, 2003 Cottage Grove City Council City Administrator Schroeder acknowledged the Council's discussion regarding the logo and clarified that the Council wants to be consistent in the design. He explained that anything associated with the City has to carry the Cottage Grove City logo. Public Safety Director Mickelson stated that they are currently getting ready to order the patch and suggested that any changes be made now, as it could be expensive to change once they are in the process of making the patch. Council agreed by consensus to the proposed design of the patch. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, August 20, 2003, at the Cottage Grove City Hall, 7516 80� Street South. Mayor Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Cheryl Kohis Council Member Pat Rice Council Member Jim Wolcott Also Present:Ryan Schroeder, CityAdministrator Kim Lindquist, Community Development Director John Mickelson, Director Public Safety Angela Popenhagen, Bonestroo, Rosene, Anderlik and Associates Les Burshten, Public Works Director Corrine Thomson, City Attorney Michelle Wolfe, Assistant City Administrator Caron Stransky, City Clerk Not Present: Council Member Mark Grossklaus Mayor Shiely presided over the meeting. ADOPTION OF AGENDA MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED 4-0. PRESENTATIONS Presentation bv Horticulture Interns Melissa Campbell and Anna Mancl. Melissa Campbell, Intern from the University Wisconsin, and Anna Mancl, Intern from the University of Minnesota, provided the Council with an overview of landscaping projects they Regular Meeting — August 20, 2003 Cottage Grove City Council completed over the summer months. Ms. Campbell and Ms. Mancl reviewed their recommendations to Council and suggested that the City consider hiring interns, on a part- time basis, to design, install and maintain the City landscaping. They reviewed recommendations for ongoing maintenance of the landscaping with Council noting that they have created a document, for Pubic Works, as a guide that details the design, types of plants and care plans for each project location. They reviewed the websites they used as resource and reference points and provided Council with a demonstration on how to use the websites for future reference. Council Member Wolcott thanked Ms. Campbell and Ms. Mancl for the outstanding job they did for the City. Mayor Shiely thanked Ms. Campbell and Ms. Mancl for their outstanding working noting that the City has received very positive feedback from the residents regarding the work they have done. She stated that they appreciate their efforts. NONE APPROVAL OF MINUTES A. July 16, 2003 Regular Meeting Mayor Shiely stated that the minutes stand approved as presented. B. August 6, 2003 Regular Meeting Mayor Shiely stated that the minutes stand approved as presented. CONSENT CALENDAR MOTION BY WOLCOTT, SECONDED BY RICE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MEETING MINUTES: i. PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION OF APRIL 8, 2003 AND MAY 13, 2003. B. SCHEDULE A PUBLIC HEARING AT THE SEPTEMBER 17, 2003 CITY COUNCIL MEETING TO DISCUSS IN CONCERT'S APPLICATION TO THE MINNESOTA DEPARTMENT OF COMMERCE FOR A CURRENCY EXCHANGE LICENSE. C. ADOPT RESOLUTION NO. 03-148 ACCEPTING DONATIONS FOR CITY CELEBRATIONS. D. AUTHORIZE THE SALE OF TWO WATER TANKER TRUCKS TO ERIC RUMPCA FOR A TOTAL OF $4,500.00. E. ADOPT RESOLUTION NO. 03-149 APPROVING CONSTRUCTION PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PINE SUMMIT 6 TH ADDITION UTILITY AND STREET IMPROVEMENTS. Regular Meeting — August 20, 2003 Cottage Grove City Council F. ADOPT RESOLUTION NO. 03-150 APPROVING A CONDITIONAL USE PERMIT TO ALLOW EXPANSION OF THE NONPROFIT LODGE USE AT THE COTTAGE GROVE VFW POST 8752 BY ADDING SPACE FOR SERVING LIQUOR AND FOOD. G. ADOPT RESOLUTION NO. 03-151 APPROVING A COMPREHENSIVE PLAN AMENDMENT TO AMEND THE MUSA BOUNDARY AND TO CHANGE THE LAND USE DESIGNATION OF CERTAIN PROPERTIES FROM RURAL RESIDENTIAL TO LOW DENSITY RESIDENTIAL AND CERTAIN PROPERTIES FROM LOW DENSITY RESIDENTIAL TO RURAL RESIDENTIAL FOR LAND LOCATED IN THE HOMESTEAD AT HIGHLAND HILLS SUBDIVISION. ADOPT ORDINANCE ND. 739 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA AMENDING CITY CODE SECTION 11-1-6, ZONING MAP VIA REZONING CERTAIN PROPERTY FROM R-2, RESIDENTIAL ESTATE, TO R-2.5, RESIDENTIAL DISTRICT, AND CERTAIN PROPERTY FROM R-2.5 TO R-2 LOCATED IN THE HOMESTEAD AT HIGHLAND HILLS SUBDIVISION. H. ADOPT RESOLUTION NO. 03-152 APPROVING CONSTRUCTION PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PINE SUMMIT 7 TH ADDITION UTILITY AND STREET IMPROVEMENTS. I. RECEIVE INFORMATION AND STATISTICS FROM COTTAGE GROVE SPRING CLEAN-UP AND HOUSEHOLD HAZARDOUS WASTE COLLECTION DAY. J. APPROVE THE CREATION OF THE DEPARTMENT OF FINANCE AND ADMINISTRATIVE SERVICES WITH CLASSIFICATION ADJUSTMENTS, INCLUDING PAYROLL ADJUSTMENTS FOR THE FINANCE DIRECTOR AND FINANCE ANALYST POSITIONS AT AN ANNUALIZED COST OF $6,300.00. K. ADOPT RESOLUTION NO. 03-153 APPROVING A CONDITIONAL USE PERMIT TO ALLOW OUTDOOR DISPLAY OF PASSENGER AUTOMOBILES FOR SALE AT 9471 ISLAY AVENUE SOUTH. L. ADOPT RESOLUTION NO. 03-154 AMENDING THE ADOPTED FEE SCHEDULE FOR THE CITY OF COTTAGE GROVE. M. ADOPT RESOLUT/ON NO. 03-155 ACCEPTING THE FEASIBILITY REPORT AND APPROVING THE CONSTRUCTION PLANS AND SPECIFICATIONS FOR INSTALLATION OF DEEP WELL #11 AND SETTING A BID DATE FOR SEPTEMBER 11, 2003. N. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT TO DUCK'S UNLIMITED COTTAGE GROVE CHAPTER 184 TO CONDUCT A RAFFLE AT THE VFW RED BARN POST 8752 ON SEPTEMBER 11, 2003. O. APPROVE APPLICATION OF BARBARA VANGUILDER FOR A MULTIPLE ANIMAL LICENSE. P. APPROVE APPLICATION OF NORMA MACKEY FOR A MULTIPLE ANIMAL LICENSE. Q. APPOINT ROBERT DAVY TO THE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION TO FULFILL AN UNEXPIRED TERM ENDING FEBRUARY 28, 2004. R. APPROVE THE CHANGES TO SET CONTRACT AND AUTHORIZE SET TO CONTINUE TO PROVIDE COMPOST SERVICES TO THE CITY OF COTTAGE GROVE. MOTION CARRIED 4-0. Regular Meeting — August 20, 2003 Cottage Grove City Council Mayor Shiely stated that if anyone is present for issues on the Consent Calendar all have been passed. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES NONE PUBLIC HEARINGS � and Discontinuance of the Drainaqe and Utilitv Easement and Authorize the Citv Clerk to Prepare and Record a"Notice of Completion of Vacation." Community Development Director Lindquist explained that they are vacating an easement that is no longer necessary. She reviewed the request with Council stating that they have received an easement for the 6� Addition and this easement is no longer needed. She stated that the details were published in the Washington County Bulletin as required. Mayor Shiely opened the Public Hearing at 7:45 p.m. Mayor Shiely closed the Public Hearing at 7:46 p.m. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT RESOLUTION NO. 03-156 VACATING AND DISCONTINUING A PUBLIC DRAINAGE AND UTILITY EASEMENT WITHIN OUTLOT C, PINE SUMMIT 4 ADDITION. MOTION CARRIED 5-0. B. Hold a Public Hearinq and Consider Adoptinp a Resolution Amendinq Liquor License Fees for 2004 throuqh 2006. City Clerk Caron Stransky stated that on March 25, 2003 a workshop was held by the City Council to discuss 2003 and future budgets. She stated that Staff was directed to hold a public hearing to consider changes to the liquor license fees for 2004 through 2006. She reviewed the fee structure and statutes with Council. She provided the Council with a packet for their review that included the regulations and a breakdown of the estimate of actual costs for one year to administer and enforce licensing in the City. She stated that the state statute requires the City to hold a public hearing noting that a letter was issued to all affected establishments on July 18, 2003. She stated that in 2003 enforcement would cost an estimated $68,000 noting that Police enforcement costs only include the DUI citations that were issued. She stated that approximately 350 citations are issued per year and that they spend approximately 5 hours, from beginning to end, on each citation. She stated that the Police Department also conducts two alcohol compliance checks each year. She reviewed the recommended increases with Council. Regular Meeting — August 20, 2003 Cottage Grove City Council Mayor Shiely asked if the intention of the license fee is to help finance enforcement of the DUI. City Clerk Stransky clarified that part of the fees would cover paying the enforcement costs. Council Member Kohls asked where the cost to pay for prosecution comes from. City Administrator Schroeder explained the collection process to Council. He stated that most Cities do take into consideration the cost of enforcement when determining the fees. Council Member Wolcott noted that they did a survey with several cities the last time they raised the fees and asked if Staff has a current survey. City Clerk Stransky stated that they have copies of a survey conducted by AMM. She stated that she would provide Council with copies for their review. Mayor Shiely opened the Public Hearing at 7:55 p.m. Mayor Shiely closed the Public Hearing at 7:56 p.m. Mayor Shiely asked for an overview of the survey results. City Administrator Schroeder explained the survey process and reviewed the results with Council. City Clerk Stransky stated based on an average, some communities are considerably higher than others noting that Cottage Grove falis into the lower fee scale range. She explained that based on existing rates in place, the proposed increase through 2006 would be close to the median but still lower than most. Mayor Shiely noted that it would still leave them with a deficit after the increase. Council Member Wolcott noted that this was discussed during their budget sessions. He stated that he would like to review the current survey results. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUT/ON NO. 03-157 AMENDING THE ADOPTED FEE SCHEDULE FOR THE CITY OF COTTAGE GROVE. MOTION CARRIED 4-0. f I1�7_\►D/t1:7��9 A. Consider Purchase of Four Pickup Trucks and Four Carqo Vans for Various Public Works Divisions in the Amount $167,838.00. City Administrator Schroeder stated that within the authorized 2003 EquipmenWehicle Replacement Schedule are the replacement of two pickups for the Water Department, three pickups and one van for the Parks Department, one pickup for the Fleet Maintenance Department and one additional pickup for the Street Department. Public Works Director Burshten explained that three of the pickups were scheduled to be outFitted with service bodies and that after discussions with operators and viewing the different body types, it was felt that they could switch to cargo type vans with interior compartments and exterior access doors to meet their needs, noting that this would also be a Regular Meeting — Augusf 20, 2003 Cottage Grove City Council considerable cost savings. He stated that specifications were drafted and advertisement for bids was published for four cargo vans and four pickups. He reviewed the bid results with the Council. He stated that the total budgeted amount for the eight vehicles was $225,000.00 and that after reviewing the bids it was decided that Cernohous Chevrolet met the required specifications and was the lowest responsible bidder. MOTION BY RICE, SECONDED BY KOHLS, TO APPROVE THE PURCHASE OF FOUR PICKUP TRUCKS AND FOUR CARGO VANS FROM CERNOHOUS CHEVROLET FOR VARIOUS PUBLIC WORKS DIVISIONS IN THE AMOUNT OF $167,838.00. MOTION CARRIED 4-0. UNFINISHED AND NEW BUSINESS A. Consider Adoqtinq the Draft Resolution Declarinq the Propertv at 8724 — 95 Street a Public Nuisance. Community Development Director Lindquist stated that Staff sent a letter to Mr. Murphy requesting that he clean up the site by August 20, 2003 or Council would take formal action ordering abatement of the conditions creating a nuisance. She reviewed the property conditions with Council. Mayor Shiely noted that August 20�' is not the only deadline that has been provided to Mr. Murphy. Community Development Director Lindquist confirmed that several deadlines have been issued. She stated that Staff has had several contacts with the property owner and that they have not responded to the deadlines. Joe Murphy, 8724 — 95 Street, stated that he has lived here for approximately 33 years. He asked if Community Development Director Lindquist noticed that the ditch line has been cleaned out, that he built a fence and cleaned out that area of the property. He expressed frustration that Community Development Director Lindquist has not noticed the work he has accomplished up to this point. He explained that he needed a more time and is to the point where he has most of the cleanup completed. Council Member Rice stated that this has been an ongoing issue since 1994. He stated that Mr. Murphy has had significant time to remove the boats and asked what has caused such a long delay in getting the area cleaned up. Mr. Murphy stated that he has complied with cleaning up the ditch line and the boulevard. He explained that it was his understanding that he was to be grandfathered on the issue as a site for storing boats. He explained that he has the paperwork and could provide copies to the Council for their review. He stated that he has discussed this with City Administrator Schroeder and that he has been working for the last three months trying to clean up the area. He expressed his frustration and asked Council to take his efforts under consideration and allow him additional time to complete the cleanup. Regular Meeting — August 20, 2003 Cottage Grove City Council Council Member Rice asked what Mr. Murphy would consider to be a reasonable timeframe. Mr. Murphy stated that he could complete the cleanup in six weeks to two months and that he would be able to have all boats removed within that timeframe. Mayor Shiely referenced a letter dated May 19, 2003 from Community Development Director Lindquist where Mr. Murphy indicated that he had another site identified where he would be able to store the boats and in the letter he committed to having them removed by the end of May 2003. Mr. Murphy explained that the location identified in the letter did not work out and he has had difficulty locating a storage site. City Administrator Schroeder stated that he has copies of an agreement from Mr. Murphy that outlines his commitment and the items that would have to be cleaned up and removed. He stated that Mr. Murphy has requested an extension of time through October 1, 2003. He stated that he would provide copies of the agreement for Council to review. Mayor Shiely stated that it is very unfortunate that Staff has to spend so much time on one property. She stated that it is a big waste of taxpayer's dollars and she advised Mr. Murphy that she does not intend to vote for approval of his request to extend his deadline. City Attorney Thomson stated that if Council would like to provide Mr. Murphy with the extension of time that this could be included in the resolution. Community Development Director Lindquist stated that the boats could have a value that would require the City to hire a boat specialist to determine values of the boats. She stated that this process would defer the abatement process into the winter months. She explained that if they go forward with the abatement process that the costs for the boat specialist would also be assessed against the property. She stated that if Mr. Murphy were to agree to the assessment they could have a boat specialist come in during the last week of the six-week process with the intent to begin cleanup on October 1, 2004. Council Member Rice stated that Mr. Murphy had just publicly stated that he would have the work completed within the timeframe he has requested. He suggested that Council take his word for the time and monitor his progress. Council Member Kohls asked Mr. Murphy if he would be willing to allow specialists to come in on the fifth week, if necessary, and would he agree to pay the costs for the specialist. Mr. Murphy agreed to allow a specialist to come in on the fifth week, if necessary, and also agreed to pay the costs. Mayor Shiely noted that if the boats are gone before the fifth week that there would not be a need for a specialist. Mayor Shiely assured Mr. Murphy that the resolution would pass at the first City Council meeting in October if the work is not completed as agreed. City Attorney Thomson reviewed the revised language with Council. She suggested changing the verbiage to read that paragraph four would remain as it appears in the packet, with a 10-day deadline. She stated that a new paragraph five would be included and Regular Meeting — August 20, 2003 Cottage Grove City Council renumber the remaining items. The Council agreed that the amended statement would be included as a part of the motion as recommended by the City Attorney. MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE RESOLUT/ON NO. 03-158, WITH THE FOLLOWING AMENDMENTS: PARAGRAPH FOUR REMAINS AS STATED, TO INCLUDE THE 10-DAY DEADLINE, CREATE PARAGRAPH FIVE TO CLARIFY THE EXTENSION REQUEST TO OCTOBER 1, 2003 AND RENUMBER THE REMAINING ITEMS FOR CLEANUP OF PROPERTY LOCATED AT 8724 — 95 STREET. MOTION CARRIED 3-1. (1 NAY— SHIELY). B. 1. Consider Aoprovinq a Zoninq Text Amendment to Amend Title 11-6-6 Tree Preservation, of the Citv Code. 2. Consider Approvinq Publication of an Ordinance Summarv of the Tree Preservation Ordinance. Community Development Director Lindquist stated that the Planning Commission has discussed the modifications to the ordinance for the last several months. She stated that the main modification to the ordinance is the required use of an arborist, which has become standard language in subdivision approvals. She explained that the amendment lays out the role of the arborist throughout the development process and the ordinance clarifies tree removal based upon the arborist recommendations that could result in tree mitigation if the ordinance thresholds are not met. She stated that the Planning Commission had some discussions at previous meetings regarding the allotted tree removal for each land use upon development. She reviewed the discussions with Council noting that the Commission felt that the ordinance was working as is and that only fine-tuning was needed. She stated that the Planning Commission held a hearing on July 28, 2003 to discuss the ordinance amendment noting that no one appeared from the public to speak on the issue. She stated that the Planning Commission focused their discussion on the use of the arborist and how the arborist would be chosen, who would contract and pay for their time. She reviewed the hiring process for similar types of experts with Council. She stated that Staff is recommending adoption of the draft tree preservation ordinance and the resolution authorizing publication of an ordinance summary of the tree preservation ordinance. MOTION BY RICE, SECONDED BY KOHLS, TO ADOPT ORD/NANCE NO. 740 AMENDING TITLE 11, CHAPTER 6, SECTION 6 OF THE COTTAGE GROVE CITY CODE; RELATING TO TREE PRESERVATION. MOTION CARRIED 4-0. MOTION BY RICE, SECONDED BY KOHLS, TO ADOPT RESOLUT/ON NO. 03-159 AUTHORIZING SUMMARY PUBLICATION OF ORDINANCE NO. 740. MOTION CARRIED 4-0. C. Consider Approvinq a Zoninp Text Amendment to Amend Title 11-6-3B. Solid Waste Storaqe: Specifications for Enclosure Structures, of the Citv Code. Community Development Director Lindquist stated that Staff began reviewing some of the specific ordinances relating to trash enclosures for commercial and industrial properties. She stated that some modifications have already been brought to Council for Chapter 4, relating to solid waste and that this amendment relates to the construction requirements for trash Regular Meeting — August 20, 2003 Cottage Grove City Council enclosures. She noted that there are specific construction requirements for trash enclosures when constructed. She explained that the amendments before Council make the language of the ordinance conform to current expectations of the City in terms of materials and aesthetics and reviewed the new regulations. She stated that the new regulations are consistent with what has been requested of developers during the site plan review process and are also consistent with the materials and type of construction that have been occurring in recent commercial and industrial projects. She stated that Staff is recommending adoption of the draft ordinance. MOTION BY RICE, SECONDED BY WOLCOTT, TO ADOPT ORD/NANCE NO. 741 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING TITLE 11- 6-3B OF THE COTTAGE GROVE CITY CODE RELATING TO SPECIFICATIONS FOR ENCLOSURE STRUCTURES. MOTION CARRIED 4-0. D. 1. Consider Approvinq a Comp Plan Amendment to Exoand the MUSA Boundarv and to Chanqe the Land Use from Rural Residential to Low Densitv Residential Community Development Director Lindquist stated that the applicant, Pulte Homes, is requesting three application approvals to permit a subdivision of 54.8 acres of land into 47 lots and 3 outlots. She stated that the applications are for re-guiding of the property from rural to low density residential, bringing the property into the MUSA, rezoning of the property from AG-2 and R-2 to R-2.5 and a preliminary plat. She stated that this area is one of the areas initially designated for rural in the City's adopted Comprehensive Plan. She reviewed with Council noting that the Planning Commission has also discussed the zoning of the property, which is currently proposed to be R-2.5. She stated that several members indicated that a PUD would give greater certainty that the project actually developed as shown and it would reduce the possibility of creating additional lots beyond that expected from the Tinucci and Zins properties. She explained that their concern was that Lots 11 and 26, Block 3 were overly large and that property owners in the future might try to subdivide them. She stated that the Planning Commission felt the R-2.5 zoning was the appropriate zoning for the site. She explained that the zoning designation was initiated by the West Draw Task Force and is consistent with the ideals for urbanized development. She stated that the Commission also discussed tree preservation relating to this property as well as other projects in the City. She noted other issues regardin� the plat that relate to the proposed roadway network, Hadley Avenue alignment along 65 h Street and Lot 1, Block 3, near Outlot A. She reviewed the issues with Council stating that Staff is recommending approval of the draft resolution amending the Comprehensive Plan, adopting the draft ordinance rezoning the property to R-2.5 and approve the draft resolution approving the preliminary plat subject to conditions. Community Development Director Lindquist referenced two additional changes that occurred in the plat since the Planning Commission meeting. She stated that Lot 1 and Lot 6 have the potential for additional development. She stated that the lots would be subject to the tree preservation guidelines. She stated that they would be working with the developer so that lot widths are such that it can be divided without a variance. Regular Meeting — August 20, 2003 Cottage Grove City Council Mayor Shiely referenced Hadley Avenue and asked if they are considering a great deal of tree removal in this area. Community Development Director Lindquist stated that there would be considerable tree removal in this area. Council Member Kohls referenced the existing homes and asked where they were located and if all would stay. Community Development Director Lindquist confirmed that all existing homes would remain. Art Pederson, Pulte Homes, introduced himself to Council stating that he is available for any questions regarding the project. Mayor Shiely asked Mr. Pederson for clarification on the house designs. Mr. Pederson explained that they expect this area to be more upscale in the design and that they would have several designs to choose from. He clarified that the model design he provided to Community Development Director Lindquist was to give an idea of the type of homes that would be built in the area. He stated that it would be one design of several that would be available. Mr. Pederson stated that they are working with arborists on the tree preservation and would continue to work closely with them throughout the development process. Mayor Shiely asked what the anticipated market value of the homes would be. Mr. Pederson stated that the market value of the homes would be approximately $500-$600,000. Council Member Kohls clarified her understanding that they have to approve a four-way intersection on 65�" and Hadley or the plat is not approved. Community Development Director Lindquist clarified that they added a condition. She clarified that the plat would not move forward, in its current configuration, if not approved. Community Development Director Lindquist explained that the final plat has to be consistent with the preliminary plat. Council Member Kohls stated that this is not one that makes her happy. She stated that this is the most beautiful area in Cottage Grove adding that she had always hoped that it would never come to this. She stated that they have brought development to the property owners' back doors and if this is what they want then she would go along with the decision. She encouraged Pulte Homes to do it right. MOTION BY RICE, SECONDED BY WOLCOTT, TO ADOPT RESOLUTION NO. 03-160 APPROVING A COMPREHENSIVE PLAN AMENDMENT TO ALLOW EXTENSION OF THE MUSA BOUNDARY AND TO CHANGE THE LAND USE FROM RURAL RESIDENTIAL TO LOW DENSITY RESIDENTIAL FOR THE PROPOSED TIMBER RIDGE 6 ADDITION. MOTION CARRIED 4-0. 2. Consider Approvinq a Zoninq Amendment to Chanqe the Zoninq from AG-2, Aqriculture, and R-2, Residential Estate, to R-2.5, Residential. MOTION BY RICE, SECONDED BY WOLCOTT, TO ADOPT ORD/NANCE NO. 742 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA AMENDING CITY Regular Meeting — August 20, 2003 Cottage Grove City Council CODE SECTION 11-1-6, ZONING MAP VIA REZONING CERTAIN PROPERTY FROM AG- 2, AGRICULTURE, AND R-2, RESIDENTIAL ESTATE, TO R-2.5, RESIDENTIAL DISTRICT, FOR PROPERTY LOCATED IN THE TIMBER RIDGE 6 ADDITION. MOTION CARRIED 4-0. 3. Consider Approvinq the Preliminarv Plat for Timber Ridqe 6�' Addition which consists of 47 Lots for Unattached Sinale-Familv Homes includinq 4 Existinq F2esidences. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 03-161 APPROVING THE PRELIMINARY PLAT FOR TIMBER RIDGE 6 ADDITION. MOTION CARRIED 4-0. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS NONE COUNCIL COMMENTS AND REQUESTS Mayor Shiely referenced a meeting earlier with Residents to discuss the Hamlet expansion. She stated that Residents requested an update regarding a dirt pile. She stated that she would look into the issue and respond at a later date. Mayor Shiely acknowledged two birthdays. She wished City Administrator Ryan Schroeder and Council Member Kohls a Happy Birthday. Mayor Shiely announced that this is the last meeting Assistant City Administrator Wolfe would be attending. She stated that Assistant City Administrator Wolfe would be leaving the City of Cottage Grove after serving the City for seven and a half years. She stated that she has done a remarkable and professional job and that she would be very badly missed. She stated that Assistant City Administrator Wolfe has accepted and will be hired as the new City Administrator for the City of Arden Hills. She thanked her for her contributions and commitment and wished her well on her new opportunity. Council Member Kohls stated that she received an email from a resident regarding a storm water pond along the property located on 80� and Ideal. She stated that she drove past the area and noticed that it is full of weeds within the taller grass. She stated that the email notes that the School District is exempt from noxious weeds and asked for clarification. Public Works Director Burshten clarified that no one is exempt from noxious weeds. He explained that there is an exemption for holding ponds adding that he would review and respond back to Council Member Kohls with further information. Council Member Kohls asked Public Works Director Burshten to take a look at the growth and determine the need for mowing. She suggested clipping along the street level to improve the appearance. Community Development Director Lindquist noted that they did plant natural grasses in the area to assist with the filtration. PAY BILLS Regular Meeting — August 20, 2003 Cottage Grove City Council MOTION BY RICE, SECONDED BY WOLCOTT, TO APPROVE PAYMENT OF CHECK NUMBERS TO 130531 THROUGH 130805 TOTALING $1,389,981.37. (CHECKS 130531- 130568 IN THE AMOUNT OF $144,576.19 ISSUED PRIOR TO COUNCIL APPROVAL.) MOTION CARRIED 4-0. Mayor Shiely called a break at 8:53 p.m. Mayor Shiely called the meeting back to order at 9:00 p.m. Present: Mayor Sandy Shiely Council Member Cheryl Kohls Council Member Pat Rice Council Member Jim Wolcott Also Present: Ryan Schroeder, City Administrator Kim Lindquist, Community Development Director Angela Popenhagen, Bonestroo, Rosene, Anderlik and Associates Les Burshten, Public Works Director Not Present: Council Member Mark Grossklaus WORKSHOP SESSION — OPEN A. Hamlet Park Expansion/Storm Water City Administrator Schroeder explained that a meeting with the Residents was held prior to the City Council meeting in order to discuss the conceptual plans with the residents that would be impacted by Hamlet Park and nearby neighborhoods. He stated that the meeting was brought together for a number reasons, including the recent stormwater issues related to Hamlet Park. He explained that their goals over the last 20 to 30 years was to accept water into the holding facility and construct a passage and drainage way to the holding facility. He explained that the process would take it through the Industrial Park and 3M properties down to the river. He further explained that recent concerns expressed by MnDOT that the storm water levels in the ponds are such that they have become concerned about the integrity of Highway 61 in event of heavy rains. He stated that they have encouraged the City to construct outlets for water drainage within the system. He referenced the stormwater flume between South 95� and Jamaica noting that this was constructed in two phases. He stated that given the issues, they have had to reconfigure the amount of stormwater and the assumptions that were made regarding the flow of water running through this area. He explained that they have been reviewing these issues for the last year and a half and that they felt that Hamlet Park might be a good place to expand park facilities and build the pond or flume with the expansion. He noted that Hamlet Avenue South is a dead end road and that it should be finished off at some point to its final design, which would include a cul-de- sac. He stated that all of the properties have an underlying zoning and reviewed with the Council. He stated that they should review how a reasonable subdivision plat should occur in Regular Meeting — August 20, 2003 Cottage Grove City Council order to finish off the street and provide the opportunity to sub divide the property. He referenced a map of the area and reviewed with Council. City Administrator Schroeder stated that in the meeting with the Residents it appeared that there was some level of consensus that this plan makes sense to the Residents. He stated that they liked that the ponding, after construction, would provide an amenity to the neighborhood and also provide an additional buffer between future industrial and commercial uses from the residential areas. He stated that Residents also commented that the pond amenity should also include trails associated with the pond, work in islands and interest areas versus the standard rectangle pond. He stated that comments were made with respect to allowing an extension of the road should also include planning for emergency access into the area. He stated that this concept has not been included into the plan yet. He stated that they explained to the Residents that they do not have a schedule or an approval at this time. He stated that it is their expectation that some of the potential work could begin this year, as they need to provide an outlet for stormwater by next year. He stated that they have done some borings in this area but not in the Hamlet Avenue extension area. Council Member Kohls agreed that this should be done. She explained that her concerns are with respect to the time it takes to get the ponding constructed. She referenced the amount of rock and asked if it could actually take up to three years to complete. She asked that it be as short a timeframe as possible. She stated that another concern is access to the site. She stated that she does not want access off Hamlet Avenue and asked if they could construct an access point off 95 She stated her final concern is the location of equipment and asked that it be kept as far from the residential area as is possible. City Administrator Schroeder clarified the construction process and timeframe and reviewed possible access points with the Council. Council Member Kohls stated that trails would be a nice amenity and requested that they consider a trail connection along 95` She asked that they consider the planting and add more than the grass that is normally planted. She asked for further clarification of the residential land noting that she is ok with what appears to be a natural extension of what is already there. She agreed that adding an emergency access point is a legitimate concern for the residents. She asked if this would involve blasting in the area and if, when a government body does a project like this and there is damage to an existing home, is the City responsible for repair. City Administrator Schroeder explained that they videotape all of the homes and foundations prior to the beginning of construction and also after construction. He stated that they review the tapes and document the comparisons. Council Member Kohls suggested that they clarify how they would handle any potential claims. Mayor Shiely stated that she likes the plan and wants to be sure that they have a southern most pond that is regular shape, not rectangular. She stated that Hamlet Park is one of the jewels of the community and that she would like to continue the feel throughout the construction process. She asked that they try to keep a nice atmosphere throughout project. City Administrator Schroeder stated that some portion of the fields would be impacted by the expansion of Hamlet Park and the pond. Angela Popenhagen from Bonestroo, Rosene, Regular Meeting — August 20, 2003 Cottage Grove City Council Anderlik and Associates confirmed that they would be expanding the area and that they are not yet clear on the description of the area and how it would change. Public Works Director Burshten stated that McCrossen has expressed interest in the rock. He explained that McCrossen is in need of the material right now and would be in and out very quickly. He stated that it would be in the best interest for everyone Mayor Shiely stated that this project is a good thing in the long run as it would provide a permanent, larger buffer between the areas. She stated that this would be a real advantage for the homeowners in the area. She stated that she wants this process to be as un-troubling as possible for the residents and encouraged moving ahead with speed. Council Member Rice asked if they could do any of the work during the winter. Public Works Director Burshten stated that they could continue to work through the winter months. Council Member Kohls agreed that they should move forward with the plans and specifications. She asked that they include the costs noting that it is important to know the details and where the money would come from to cover the costs City Administrator Schroeder stated that the dollars are coming from three different sources. He noted that a portion of the project would include grading for this area and that development costs for the ball fields would be limited to fencing and concession stands. He explained that the developer would grade the area as part of the stormwater project. He reviewed the stormwater area charges with Council noting that they would be using funds from this in addition to allocations from stormwater utility. City Administrator Schroeder confirmed Council consensus to move forward and ask Bonestroo to complete the plans and specifications. WORKSHOP SESSION — CLOSED NONE ADJOURNMENT MOTION BY RICE, SECONDED BY KOHLS, TO ADJOURN THE MEETING AT 9:35 P.M. MOTION CARRIED 4-0. Respectfully submitted, Bonita Sullivan TimeSaver Off Site Secretarial, Inc.