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HomeMy WebLinkAbout2003-09-17 AGENDA AGENDA COTTAGE GROVE CITY COUNCIL SEPTEMBER 17, 2003 Agenda Updated: September 15, 2003 Persons wishing to address the Council during this meeting are asked to sign the “Public Input Signup Sheet”, which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING – 7:30 P.M. CALL TO ORDER – Mayor ROLL CALL – City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MINUTES A. July 23, 2003 Special Meeting. B. August 20, 2003 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Economic Development Authority of August 12, 2003. ii. Public Works Commission of August 11, 2003. B. Consider approving a variance for front and side yard setbacks to allow a six- foot-wide front porch to be constructed at 7595 Lamar Avenue South. Staff Recommendation: Adopt the resolution approving a variance for front and side yard setbacks to allow a six-foot-wide front porch to be constructed at 7595 Lamar Avenue South. C. Consider approving payment of $32,333 from the park dedication fund for the pathway from Almar Village to Joliet Avenue. Staff Recommendation: Approve payment of $32,333 from the park dedication fund for the pathway from Almar Village to Joliet Avenue. SEPTEMBER 17, 2003 AGENDA Cottage Grove City Council D. Consider declaring costs and calling for public hearings on the following assessment projects: Pine Summit 2nd, Pine Summit 3rd, Hidden Valley 10th, Timber Ridge 1st, Pine Arbor 1st, Mississippi Dunes—Multi-Family, Mississippi Dunes Estates, Rose of Sharon Church, Carly’s 1st, Almar Village. Staff Recommendation: Adopt the resolutions declaring costs and calling for public hearings on the assessment projects. E. 1. Consider declaring costs to be assessed and ordering the preparation of the proposed assessment roll for removal of public safety hazards for 7715 Iverson. 2. Consider calling the public hearing for October 15, 2003 on the proposed assessments for the removal of the public safety hazard at 7715 Iverson. Staff Recommendation: 1. Adopt the resolution declaring costs to be assessed and ordering the preparation of the proposed assessment roll for removal of public safety hazards for 7715 Iverson. 2. Adopt the resolution calling the public hearing for October 15, 2003 on the proposed assessments for the removal of the public safety hazard at 7715 Iverson. F. Consider approving MnDOT Supplemental Agreement No. 3 for the additional work needed for the Hardwood Avenue Project. Staff Recommendation: Approve the MnDOT Supplemental Agreement No. 3. G. Consider approving the proposed hiring process and timeline for the Community Development Director position. Staff Recommendation: Approved the proposed hiring process and timeline. H. Receive information on sign covenants for Almar Village. Staff Recommendation: Receive information. **I. Consider authorizing TKDA to begin work on the well vulnerability assessment, as required by the Public Health Security and Bioterrorism Preparedness and Response Act of 2002. Staff Recommendation: Authorize TKDA to begin work, as they provided the lowest estimate of the two quotes received. **J. Consider establishment of a Fire Loss Escrow Account. Staff Recommendation: Adopt a resolution providing for the establishment of a real property Fire Loss Escrow Account and notification to the Commissioner of Commerce that the City has established a Fire Loss Escrow Account pursuant to authority of Minnesota Statute § 65A.50. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS A. Hold a public hearing to consider approval of the currency exchange license at 7280 East Point Douglas Road. Staff Recommendation: 1. Adopt a resolution establishing a moratorium on development of Currency Exchanges within the City. 2. Adopt an interim ordinance restricting development of Currency Exchanges within the City. 3. Adopt a resolution denying approval of the Currency Exchange License at 7280 East Point Douglas Road based on the moratorium established by the prior resolution and ordinance pertaining to Currency Exchange Licenses. 7. BID AWARDS **A. Consider awarding the bid for the Pine Summit 6th Addition Utility, Street, and Street Lighting Improvements to Danner, Inc. in the amount of $364,724.92. Staff Recommendation: Adopt the resolution awarding the bid for the Pine Summit 6th Addition Utility, Street, and Street Lighting Improvements to Danner, Inc. in the amount of $364,724.92. **B. Consider awarding the bid for the Pine Summit 7th Addition Utility, Street, and Street Lighting Improvements to Barbarossa and Sons, Inc. in the amount of $740,231.75. SEPTEMBER 17, 2003 AGENDA Cottage Grove City Council Staff Recommendation: Adopt the resolution awarding the bid for the Pine Summit 7th Addition Utility, Street, and Street Lighting Improvements to Barbarossa and Sons, Inc. in the amount of $740,231.75. 8. UNFINISHED AND NEW BUSINESS A. Consider declaring costs and calling the public hearing for the Thompson Grove Pavement Management Reconstruction Project, and consider declaring costs and calling the public hearing for the Thompson Grove Pavement Management Mill and Overlay Project. Staff Recommendation: Adopt the resolutions declaring costs and calling public hearings for the Thompson Grove Pavement Management Reconstruction Project and Pavement Management Mill and Overlay Project. *B. 1. Consider adopting the resolution declaring costs to be assessed and ordering the preparation of the assessment roll for the County Road 13 Street Project. 2. Consider adopting the resolution calling for the public hearing on the proposed assessments for the County Road 13 Street Project to be held October 15th. Staff Recommendation: Adopt the resolutions as presented. C. Receive information and provide staff direction on a franchise fee for electric and gas utility services. Staff Recommendation: Receive information and provide staff with direction for proceeding with the creation of an electric and gas franchise fee ordinance and renegotiating the existing ordinance. D. Receive information regarding the building elevations for Grove Plaza and provide comments, and consider supporting the staff recommendation for additional streetscape including perimeter planting areas, benches, and trash containers complementary to the building architecture, and architecturally enhanced pavement treatment along or within the newly constructed sidewalk. Staff Recommendation: Receive information regarding the building elevations for Grove Plaza and provide comments. Support staff recommendation for additional streetscape. **E. Consider approving the Lower St. Croix Water Management Organization Joint Powers Agreement. Staff Recommendation: Approve the Joint Powers Agreement. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 131004 to 131241 in the amount of $1,497,084.21. 12. WORKSHOP SESSION – OPEN TO PUBLIC **A. Wellhead Protection. 13. WORKSHOP SESSION – CLOSED TO PUBLIC ADJOURNMENT * Contains Supplemental Information ** Packet Item Submitted 9/15/03