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HomeMy WebLinkAbout2003-11-05 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL NOVEMBER 5, 2003 Agenda Updated: November 3, 2003 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup SheeY; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MINUTES A. October 1 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission of September 8, 2003. ii. Economic Development Authority of September 9, 2003. iii. Planning Commission of September 22, 2003. B. Consider adoption of resolution approving final payment in the amount of $48,668.66 to Danner, Inc. on the Jamaica Avenue and 100th Street Improvement Project. Staff Recommendation: Adopt the resolution approving final payment in the amount of $48,668.66 to Danner, Inc. on the Jamaica Avenue and 100th Street Improvement Project. C. Consider approving Change Order No. 1 for the Highlands 1.5 MG Elevated Reservoir Rehabilitation Project. Staff Recommendation: Approve the change order because the level of effort required for the wet interior blast was greater than anticipated given the age and condition of the coating. NOVEMBER 5, 2003 AGENDA Cottage Grove City Council D. Consider adoption of resolution approving final payment in the amount of $54,667.50 to Champion Coatings on the Highlands 1.5 MG Elevated Reservoir Rehabilitation Project. Staff Recommendafion: Adopt fhe resolution approving final payment in the amount of $54,667.50 to Champion Coatings on the Highlands 1.5 MG Elevated ReservoirRehabilitation Project. E. Consider adoption of resolution approving final payment in the amount of $7,660.82 to Hydrocon, Inc. on the Hidden Valley 11th Addition Utility and Street Improvement Project. Staff Recommendation: Adopt resolution and final payment. The contractor, Hydrocon, Inc., in accordance with the confract plans and specifications, has satisfactorily completed the work. F. Consider adoption of resolution approving final payment in the amount of $9,552.42 to Ryan Gontracting on the Pine Grove Street & Utility Improvements Project. Sfaff Recommendation: Adopt resolution and final payment. The confractor, Ryan Contracting Company, in accordance with the contract plans and specifications, has satisfactorily completed the work. G, Consider accepting the following donations from the Cottage Grove Athletic Association: Pine Glen Park Irrigation, Woodridge Park Fencing, Kingston Park Parking Lot, Line Paint for Parks. Staff Recommendation: Accept the donations. H, Consider passing an ordinance amending City Code Title 3-2-11, subsection B, relating to the use of receipts or profits from lawful gambling. Staff Recommendation: Pass the ordinance. This is a housekeeping amendment to the Cottage Grove City Code, consistent with Minnesota Statutes. I. Consider approving the ice arena concession stand lease agreement between the City of Cottage Grove and the Cottage Grove Athletic Association. Staff Recommendation: Approve the agreement. The agreement is effective June 1, 2003 to May 31, 2005. J. Consider authorizing publication of an ordinance summary of the amended sign ordinance, Title-9-8, which was adopted by Council on October 15, 2003. Staff Recommendation: Adopt the draft resolution authorizing the publication of an ordinance summary of the amended sign ordinance. K. 1. Consider authorizing entrance into a Mutual Aid Agreement with Wakota Mutual Firemen's Aid Association. 2. Consider authorizing entrance into a Mutual Aid Agreement with Washington County Fire Chiefs Association. Staff Recommendation: Authorize entrance into the agreements. L. Consider recommending installation of crosswalk warning lights at Joliet and 80th, and another set at Jamaica and 75th for a one-year review period. Staff Recommendation: Recommend installation of crosswalk warning lights at Joliet and SOth, and another set at Jamaica and 75th for a one-year review period. School District 833 has agreed to reimburse the City for approximately $21,000, which is the estimated cost of installation of the solar-powered devices. M. Consider setting a Public Hearing for the Wellhead Protection Plan to be held on November 19, 2003 as part of the City Council meeting. Staff Recommendation: Set the Public Hearing date. NOVEMBER 5, 2003 AGENDA Cottage Grove City Council N. Consider East Suburban Resources, Inc. to provide janitorial services to Fire Station No. 2, effective November 1, 2003. Staff Recommendation: Authorize East Su6urban Resources, Inc. to provide janitorial services to Fire Station No. 2, effective November 1, 2003. O. Receive update on the status of the 2001 Flood Repair Project to repair damage caused by the flooding of Grey Cloud Island Trail and Grey Cloud Island Road. Staff Recommendation: Proceed to bid the project in May 2004 and complete the project during the 2004 consfruction season. P. Consider approving the final plat for Timber Ridge 6th Addition, which consists of 47 lots and three outlots for unattached single-family homes located north of Timber Ridge 4th Addition. Staff Recommendation: Adopf the resolution approving the final plat for Timber Ridge 6th Addition. Q. Consider approving an agreement between Ralph and June Brown regarding the realignment of the intersection of Hadley Avenue and 65th Street, and adopt a resolution authorizing the City Engineer to prepare a feasibility study for said realignment, and to provide appropriate cost estimates for the future public improvements. Staff Recommendation: Approve the realignment agreement, and adopt a resolution approving the preparation of a feasibility study for the realignment of the intersection of Hadley Avenue and 65th Street. R. Consider adopting a resolution authorizing the senior citizen deferral of special assessments. Staff Recommendation: Adopt the resolution authorizing the senior citizen deferral of special assessments. S. Consider renewal of the Insurance Package, Volunteer Accident Plan, and Open Meeting Defense Insurance Policies. Staff Recommendation: Authorize renewal of the Package Policy, VolunteerAccident Plan, and Open Meeting Defense Insurance Policies as recommended by City Clerk Caron Stransky for the 4/3/03— 4/3/04 policy period, with the following coverage amendments: 1. Drop the $1,000 medical payments coverage—$1,082 estimated premium savings. 2. Raise the deductible to $50,000/$100,000/$1,000— $42,00 estimated premium savings. Total estimated premium: $166,981. *'T. Receive and place on file information regarding public notification of building permit requirements. Staff Recommendation: Receive and place the information on file. **U. Receive information regarding architectural design alternatives for the wellhouse at Well No. 11. Staff Recommendation: No action required by the City Council unless other preferences and details are recommended. **V. Consider approving the application of Julie Olson for a Multiple Animal License. Staff Recommendation: Accept the recommendation of the Public Safety, Health, and Welfare Commission and authorize issuance of a Multiple Animal License for the period ending 12/31/04 to Julie Olson to maintain four (4) dogs at her residence located at 7165 Timber Ridge Cove South, conditioned on licensing of the four (4) dogs for 2003 and 2004 and the applicanYs compliance with the Cottage Grove City Code relating to Animals. *"W. Receive and place on file the status report on the fire damaged property at 7715 Iverson Avenue South. Staff Recommendation: Receive and place on file the status report on the fire damaged property at 7715 Iverson Avenue South. NOVEMBER 5, 2003 AGENDA Cottage Grove City Council 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Open Forum response to Jim Santos regarding the placement of a manufactured hame at 6520 — 77th Street South. Staff Recommendation: Receive and place on file Community DevelopmenYs response to Jim Santos regarding the City's approval of the manufactured home at 6520 — 77th Street. B. Open Forum response to Harriet MarquardYs concern regarding the constructed vailey gutters at the intersection of 85th and Hale. Staff Recommendation: Determine a permanent solution to the grading condition in the area. Meanwhile, temporary warning signs have been installed advising motorists to drive slowly through the intersection. 6. PUBLIC HEARINGS BID AWARDS UNFINISHED AND NEW BUSINESS A. Give representative of After the Gold Rush Inc., Minnesota/DBA Rodeo an opportunity to admit to or deny ailegations of failing an alcohoi compliance check conducted on September 19, 2Q03. Staff Recommendafion: If no representative of the licensee attends the meeting, automatically impose the authorized fine of $500.00 for a first violation. If the representative attends and admits to the violation, impose the authorized fine of $500.00 for a firsf violation in a Z4-month period. If the representative denies the allegation, direct the City Attorney to schedule a contesfed case hearing before an administrative law judge. B. Receive information regarding landscaping and site plan modification for the Oak Park Commons project at 7420 — 80th Street South. Staff Recommendation: Receive information relative to the landscaping and site plan modifications for the Oak Park Commons project and take appropriate action found necessary forthis project. 'C. 1. Consider adopting an ordinance entitled Electric Franchise Ordinance with Xcel Energy. 2. Consider adopting an ordinance implementing a Franchise Fee on Xcel Energy for electric service within the City of Cottage Grove. 3. Consider adopting an ordinance entitled Gas Franchise Ordinance with Xcel Energy. 4. Consider adopting an ordinance implementing a Franchise Fee on Xcel Energy for gas service within the City of Cottage Grove. 5. Consider adopting an ordinance entitled Gas Franchise Ordinance with Centerpoint Energy Minnegasco. 6. Consider adopting an ordinance impiementing a Franchise Fee on Centerpoint Energy Minnegasco for gas senrice within the City of Cottage Grove. Staff Recommendation: Adopt the ordinances as proposed. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 131639 to 131921 in the amount of $1,995,652.83. 12. WORKSHOP SESSION — OPEN TO PUBLIC NOVEMBER 5, 2003 AGENDA Cottage Grove City Council 13. WORKSHOP SESSION — CLOSED TO PUBLIC *'A. Labor Negotiations. ADJOURNMENT ` Contains Supplemental Information '* Agenda Item Submitted 11/3/03.