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Home My WebLink About2004-04-07 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL APRIL 7, 2004 Agenda Updated: April 6, 2004 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup Sheet'; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING – 7:30 P.M. CALL TO ORDER – Mayor ROLL CALL – City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. 2003 Cottage Grove Photo Contest Winners. B. Presentation of Lidar Handheld Laser—Safe & Sober Campaign Participation. **C. Swearing In Presentation: Sergeant Greg Rinzel. 3. APPROVAL OF MINUTES A. February 4, 2004 Regular Meeting. B. February 18, 2004 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Planning Commission of February 23, 2004. B. Consider appointing Roger Peterson to serve as an alternate commission director for the City of Cottage Grove on the South Washington County Telecommunications Commission. Staff Recommendation: Appoint Roger Peterson to serve on the Soufh Washington Counfy Te/ecommunications Commission. C. Consider adoption of a resolution approving final payment in the amount of $47,218.84 to Arcon Construction for the Timber Ridge 3rd Addition Utility, Street & Lighting Improvement Project. Sta(f Recommendation: Adopt the resolution and final payment. The contractor, Arcon Construcfion Company, in accordance with the contract plans and specifications, has satisfactorily completed the work. D. Consider approving Change Order #1 for the Pine Summit 7th Addition Project. Staff Recommendafion: Approve the change order, which compensates fhe contractor (or the additional work needed to gef the sanitary sewer across 70th Street. APRIL 7, 2004 AGENDA Cottage Grove City Council E. Consider receiving a grant from the Minnesota Department of Labor and Industry in the amount of $5,000.00 for the purchase of 4 new sets of firefighter bunker gear. Staff Recommendation: Receive the grant. F. Consider authorizing replacement of skateboard park equipment at Hamlet Park and authorize staff to solicit quotes for the new equipment. Staff Recommendation: Authorize rep/acement of skateboard park equipment at Hamlet Park and authorize staff to solicit quotes for fhe new equipment. G. Consider adopting a resolution authorizing the City to enter into an agreement between the City of Cottage Grove Department of Public Safety and the State of Minnesota Department of Public Safety, Office of Justice Programs, for a grant in the amount of $5,234.00 and authorize Chief John A. Mickelson to execute such agreement on behalf of the Cottage Grove Police Department. Staff Recommendation: Adopt fhe resolution authorizing execufion of the grant agreement and authorize Chief Mickelson to execute the agreement. H. Consider appointing Richard Alt to the position of Working Foreman in the Utilities Division of Public Works. Staff Recommendation: Appoint Richard Alt to the position of Working Foreman in the Utilities Division o( Public Works. I. Consider approving Change Order #1 for the Deep Well No. 11 Project. Staff Recommendation: Approve the change order. The start o( the project was delayed due to the plan review time olthe Minnesota Department olHealth. J. Consider authorizing installation of street lighting at the intersection of County Road 19 and 19A (Innovation Avenue South) at North and South TH 61 Ramps and Miller Road. Staff Recommendation: Authorize installation of streetlighfs at these locations for general public safety. K. Consider soliciting a grant in the amount of $2,500 from the Gordon and Margaret Bailey Foundation to provide financial rewards to youth volunteers in the Recreation DepartmenYs U-Lead and U/R programs. Sta(f Recommendation: Solicit a grant in fhe amount of $2,500 from the Gordon and Margaret Bailey Foundation to provide financial rewards to youth volunteers in the Recreation DepaRment's U-Lead and U/R programs. L. Consider adopting a resolution amending the fee schedule. Staff Recommendation: Adopt the resolution. The lees being amended include laciliry use fees and program registration relunds. M. Consider authorizing the purchase of an audio/visual training system for the Fire Division using funds received from the Ashland Oil Refinery settlement in the amount of $4,698.34, $500.00 donated by Councilperson Kohls, $250.00 from DUI Forfeiture Fund and $250.00 from Criminal Forfeiture Fund, not to exceed $5,698.34. Staff Recommendation: Authorize the purchase not to exceed $5,698.34. N. Consider approving the gambling premise permit application for the Lions Club to conduct lawful purpose gambling at the New Moon Restaurant and Sports Bar, 8180 Hadley Avenue South. Staff Recommendation: Approve the premise permit (or fhe Lions Club. During the required background investigation, no facts were found fhat wou/d constitute a basis (or denial of the application. O. Consider ratifying the appointment of Myron Bailey as the Chair of the Planning Commission. Sta(f Recommendation: Rati(y the appointmenf of Myron Bailey as Chair o( the Planning Commission. P. Consider entering into an agreement with the Washington County Housing and Redevelopment Authority to provide police and recreation services at the Parkside housing community. The agreement for 2004 will compensate the City for its services in an amount not to exceed $29,615. Staff Recommendation: Approve the agreement as presented and authorize the Mayor and City Clerk to execute the Agreement on 6eha1( of the City of Cottage Grove. APRIL 7, 2004 AGENDA Cottage Grove City Council Q. Consider purchase of Utility Maintenance Vehicle for the Parks Maintenance Division in the amount of $19,911.24, which includes trade-in and sales tax. Staff Recommendation: Approve the purchase of a Toro Workman 4200 Maintenance Vehicle lrom Mrl Distributing. MTI Distributing submitted the lowest responsible quote of two quotes received. R. Consider appointing Ken Boyden as Chairperson, David Thiede as Vice-Chairperson and David Anderson as Secretary of the Public Works Commission. Sta(f Recommendation: Appoint Ken Boyden as Chairperson, David Thiede as Vice-Chaiiperson and David Anderson as Secretary of the Public Works Commission. S. Consider purchase of an 11-foot rotary mower for the Parks Maintenance Division in the amount of $36,235.56, which includes trade-in and sales tax. Staff Recommendation: Approve the purchase of a Toro Groundsmaster 4100-D Rotary Mower from MTI Distributing. MTI Distributing has been awarded a State Contract for this equipment. T. Consider awarding the contract for Deep Well No. 4 and Lamar Ballfield Well Maintenance Project to Keys Well Drilling in the amount of $38,095.00. Sta(f Recommendation: Adopt the resolution awarding the contract to Keys Well Drilling in the amount o! $38,095.00. Keys Well Drilling submitted the lowest of 3 quotes received. U. Consider adopting a resolution in support of continued collaboration between the City and Washington County to develop a South Service Center. Staf( Recommendation: Adopt the resolution. V. Consider authorizing emergency repair of Well No. 8. Staff Recommendation: Authorize the repair. W. Consider approving the appointment of Manuel Alberto Ricart to fulfill an unexpired term on the Planning Commission, which ends on February 28, 2005; and the appointment of Shannon Nitsch to a three-year term on the Planning Commission ending February 28, 2007. Staff Recommendation: Appoint Manuel Alberto Ricart and Shannon Nitsch to the Planning Commission. X 1. Consider approving the subdivision agreement between the City of Cottage Grove and Rygh LLC for all public improvements for the Summerhili Crossing development. 2. Consider approving the subdivision agreement between the City of Cottage Grove and Thompson Land Development for the public improvements within Pine Arbor Boulevard in the Summerhill Crossing development. 3. Consider authorizing the preparation of plans and specifications for all public improvements in the Summerhill Crossing development. Staff Recommendation: 1. Approve the subdivision agreement with Rygh LLC for the public improvements in the Summerhill Crossing development. 2. Approve the subdivision agreement with Thompson Land Development for the pu6lic improvements within Pine Arbor Bou/evard in the Summerhill Crossing development. 3. Adopt the resolution authorizing the preparation of plans and specifications lor all public improvements in the Summerhill Crossing development. Y Consider adopting the resolution appointing City Administrator Ryan Schroeder as the Privacy and Complaint Official and Assign duties. Staff Recommendation: Adopt the resolution. Z. Consider authorizing the Cottage Grove Recreation Department to solicit donations from a variety of businesses, individuals or organizations to help fund the 11th Annual Youth Safety Camp. Staff Recommendation: Authorize the Cottage Grove Recreation Department to solicit donations from a variety o/ businesses, individuals or organizations to help fund the 11th Annual Youth Safety Camp. 'AA. Consider adopting a resolution in support of legislation which would provide for an extension of current tax status on the existing Cogentrix plant on a conceptually proposed expansion of the plant. Staff Recommendation: Adopt the resolution. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES APRIL 7, 2004 AGENDA Cottage Grove City Council 6. PUBLIC HEARINGS A. Hold the pubiic hearing and consider approving a conditional use permit to ailow the Cottage Grove Athletic Association (CGAA) to operate a bingo hall at a space in the Grove Plaza Shopping Center. Staff Recommendation: Adopt the resolution approving the conditional use permit allowing the CGAA to operate a bingo hall in the Grove Plaza Shopping Center. 7. BID AWARDS 8. UNFINISHED AND NEW BUSINESS A. Consider authorizing issuance of a Class A Premise Permit to the Cottage Grove Athletic Association/DBA Cottage Grove Bingo at the Grove Plaza Mall. Staff Recommendation: Adopt the resolution authorizing issuance of a Class A Premise Permit to the Cottage Grove Athletic Association. B. Consider granting a conditioned site plan approval for a 17,124 square-foot retail center to be located on the northwest corner of Hardwood Avenue and Harkness Avenue. This application was tabled by Council at their March 17, 2004 meeting pending additional design review information. Staff Recommendation: Adopt the resolution granting conditioned site p/an approval o( a 17,124 square- foot retail center to be located on the northwest corner of Hardwood Avenue and Harkness Avenue. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 133787 to 134067 in the amount of $570,328.33. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT ' Agenda Item Submitted 4/5/04 `* Agenda Item Submitted 4/6/04