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Home My WebLink About2004-07-07 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL JULY 7, 2004 Agenda Updated: July 2, 2004 Persons wishing to address the Council during this meeting are asked fo sign the "Public Input Signup SheeY; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the o�cial meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address fhe City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. Thrivent Financial for Lutherans Donation. Sfaff Recommendation: Adopt the resolution accepting $500 donation for 11th Annual Youth Safety Camp. 3. APPROVAL OF MINUTES A. April 21, 2004 Regular Meeting. 4. CONSENT CALENDAR . A. Accept and Place on File the Following Minutes: i. Economic Development Authority of May 11, 2004. ii. Planning Commission of May 24, 2004. iii. Public Works Commission of May 10, 2004. iv. Public Safety, Health and Welfare Commission of May 11, 2004. B. Consider adopting a resolution establishing wages for temporary and part-time City employees, repealing Resolution 03-041. Staff Recommendation: Adopt the resolution. The new resolution adds a separate category for GIS Intern. JULY 7, 2004 AGENDA Cotfage Grove City Council C. Consider accepting a donation from Bonestroo, Rosene, Anderlik & Associates, Inc. in the amount of $325.00 to be used for scholarships for youth at risk for the Recreation DepartmenYs 11th Annual Safety Camp, Adventure Camp, and Skateboarding Lessons. Staff Recommendation: Adopt the resolution accepting the donation. D. Consider adopting a resolution approving final payment in the amount of $16,112.12 to Telemetry Process controls, along with Change Order #1 for upgrade of the telemetry and control equipment for the water system and sanitary lift station. Staff Recommendation: Adopt the resolution approving final payment, and approve Change Order #1 for upgrade of the telemetry and control equipment for the water sysfem and sanitary lift station. E. Consider accepting a grant in the amount of $2,500 from the Gordon and Margaret Bailey Foundation to provide financial rewards to youth volunteers in the Recreation DepartmenYs U-Lead and U/R programs. Staff Recommendation: Adopt the resolution accepting the grant. F. Consider authorizing entrance into a settlement agreement with Dan and Carol Kemp for public-improvement assessments to their property at 65th and Hinton. Staff Recommendation: Authorize entrance into the settlement agreement. The agreement is the resuft of inediation held on June 30, 2004. G. Consider authorizing issuance of an outdoor event permit to the New Moon Restaurant and Sports Bar to hold a street dance on July 10, 2004. Staff Recommendation: Authorize issuance of the permit subject to conditions outlined in Craig Woolery's memo dated June 17, 2004 as recommended by the Public Safety, Health and Welfare Commission. H. Consider authorizing issuance of a temporary On-Sale Intoxicating Liquor License to the Church of St. Rita to sell intoxicating beer and wine during a charity pig roast on August 14, 2004. Staff Recommendation: Authorize issuance of the temporary liquor license subject to submission of the appropriate certificate of insurance for liquor liability and the condition that the sale and consumption of alcohol be limited to the fenced-in area described in the site plan su6mitted with the license application. During the required background investigation, no facts were found that would constitute denial of the application. I. Consider adopting a resolution accepting donations for City celebrations. Staff Recommendation: Adopt the resolution. J. Consider approving the variance to allow an accessory structure to be constructed in front of the principal structure and 11 feet from the side property line at 11821 Lockridge Avenue. Staff Recommendation: Adopt the resolution approving the variance to allow an accessory structure to be constructed in front of the principal structure and 11 feet from the side property line at 11821 Lockridge Avenue South. K. Consider approval of a Certificate of Appropriateness to allow replacement of siding at 7405 Lamar Avenue South, which is listed on the City's Register of Historic Places and Landmarks. Staff Recommendation: Approve the Certificate of Appropriateness for siding replacement at 7405 Lamar Avenue. L. Consider approving a variance to allow construction of a free-standing deck 10 feet from the corner side property line when the minimum setback is 20 feet at 8630 Hyde Avenue South. Staff Recommendation: Adopt the resolution approving a variance to side yard setback requirements for a deck at 8630 Hyde Avenue South. JULY 7, 2004 AGENDA Cotiage Grove City Council M. Consider adopting a resolution authorizing execution of a grant agreement with Washington County Emergency Management—Homeland Security for the purchase of a laptop computer for use in hazardous materials responses, with an initial cost of $2,560.00 to the city for installation and mounting of the computer in the fire vehicle and a yearly access fee of approximately $400.00 per year. Staff Recommendation: Adopt the resolution authorizing execution of a grant agreement with Washingfon County Emergency Management—Homeland Security for the purchase of a laptop computer for use in hazardous materials responses. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS BID AWARDS A. Consider adopting resolutions providing for the issuance of the 2004 series bonds: 1. 2004A—$1,405,000 G.O. Tax Increment Bonds. 2. 20046— $1,775,000 Taxable G.O. Improvement Bonds. 3. 2004C—$1,165,000 G.O. Capital Improvement Plan Bonds. Staff Recommendation: Adopt the resolutions. B. Consider awarding the bid for the Summerhill Crossing Street and Utility Improvements to Danner, Inc. in the amount of $309,158.05. Staff Recommendation: Adopt the resolution awarding the bid for the Summerhill Crossing Street and Utility Improvements to Danner, Inc. in the amount of $309,158.05. C. Consider awarding the bid for the Pine Arbor 2nd Addition Street and Utility Improvements to Hydrocon, Inc. in the amount of $258,927.10. Staff Recommendation: Adopt the resolution awarding the bid for the Pine Arbor 2nd Addition Street and Utility Improvements to Hydrocon, Inc. in the amount of $258,927.10. D. Consider awarding the bid for one 2004 Type III ambulance to the low bidder, Road Rescue, Inc., in the amount of $103,029.00, which includes a$2,000.00 discount in response to the late delivery of the unit ordered in 2003. Staff Recommendation: Award the bid for one 2004 Type 111 am6ulance to the low bidder, Road Rescue, Inc., in the amount of $103,029.00. 8. UNFINISHED AND NEW BUSINESS A. Give representative from Cottage Grove VFW Post 8752 an opportunity to admit to or deny the allegation that their business failed the alcohol compliance check on May 12, 2004 by selling alcohol to an underage buyer. Staff Recommendation: Should representative admit to the violation or fail to attend the meeting, impose a$500 �ne for their first violation in a 24-month period. Should representative deny the violation, authorize scheduling a contested-case hearing before an adminisirative law judge. B. 1. Consider approving a variance to allow a home to be built closer to the bluff line than the required 100-foot setback. 2. Consider approving an easement encroachment for a driveway. Staff Recommendation: 1. Adopt the resolution approving the bluff-line setback variance to allow a new home to be constructed on Lot 1 of Hale's River Bluff Acres. 2. Approve the easement encroachment for a driveway. JU!_Y 7, 2004 AGENDA Cottage Grove City Council C. Consider authorizing the issuance of a request for proposal (RFP) for consultant assistance on a park facilities study. Staff Recommendation: Authorize the issuance of an RFP for consultant assistance on a park facilities study. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 135182 to 135493 in the amount of $1.353.307.42. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT