Loading...
HomeMy WebLinkAbout2004-10-06 MINUTESREGULAR MEETING DRA'F]" COTTAGE GROVE CITY COUNCIL October 6, 2004 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and o� the Agenda. Mayor Shiely encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor Sandy Shiely Council Member Cheryl Kohis Council Member Pat Rice Council Member Jim Wolcott Council Member Mark Grossklaus Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance Director Howard Blin, Community Development Director Jennifer Levitt, City Engineer John Mickelson, Director Public Safety Les Burshten, Public Works Director Corrine Thomson, City Attorney No one stepped forward to speak during Open Forum. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, October 6, 2004, at the Cottage Grove City Hall, 7516 80 Street South. Mayor Sandy Shiely called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor Sandy Shiely Council Member Cheryl Kohls Council Member Pat Rice Council Member Jim Wolcott Council Member Mark Grossklaus Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance Director Howard Blin, Community Development Director Jennifer Levitt, City Engineer John Mickelson, Public Safety Director Les Burshten, Public Works Director Corrine Thomson, City Attorney Mayor Shiely presided over the meeting. Regular Meeting — October 6, 2004 Cottage Grove Ciry Council Page 2 ADOPTION OF AGENDA MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED 5-0. APPOINTMENTS AND PRESENTATIONS A. PRESENTATIONS NONE B. APPOINTMENTS NONE APPROVAL OF MINUTES A. June 2, 2004 Regular Meeting. Mayor Shiely stated that the minutes stand approved, as presented. B. June 16, 2004 Regular Meeting Mayor Shiely stated that the minutes stand approved, as presented. CONSENT CALENDAR MOTION BY WOLCOTT, SECONDED BY RICE, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. ECONOMIC DEVELOPMENT AUTHORITY OF AUGUST 10, 2004. ii. PUBLIC WORKS COMMISSION OF AUGUST 9, 2004. B. REVIEW AND ACCEPT THE ARBITRATION AWARD BETWEEN THE CITY AND POLICE SERGEANTS LOCAL NO. 138. C. ADOPT RESOLUTION NO. 04178 ACCEPTING DONATION FROM THE DECK AND DOOR COMPANY FOR COTTAGE GROVE'S 11 ANNUAL YOUTH SAFETY CAMP. D. RECEIVE REPORT FROM PUBLIC SAFETY DEPARTMENT RELATIVE TO LOUD EXHAUSE AND JAKE-BRAKING. ADOPT RESOLUTION NO. 04178.1 ACCEPTING THE DONATION OF $600.00 FROM CHERYL KOHLS TO THE PUBLIC SAFETY DEPARTMENT, POLICE DIVISION, TO BE USED TO PURCHASE AN UPDATED NOISE METER. E. RECEIVE INFORMATION ON MSA STREET PLANNING. F. RECEIVE AN UPDATE ON PLANNING FOR JOINT CITY/COUNTY GOVERNMENT CAMPUS TO BE LOCATED IN THE NORTHWEST CORNER OF THE COTTAGE GROVE RAVINE REGIONAL PARK. G. APPROVE A LEASE AGREEMENT WITH THE SOUTHEAST METRO AMATEUR RADIO CLUB TO INSTALL ANTENNAS ON THE HIGHLANDS AND WEST DRAW WATER TOWERS. H. AUTHORIZE CITY CLERK TO ENTER INTO A ONE-YEAR EXTENSION OF THE LABOR REPRESENTATION SERVICES AGREEMENT WITH BARNA, BUZY, & STEFFEN, LTD. Regular Meeting - October 6, 2004 Cottage Grove Ciry Council Page 3 I. AUTHORIZE ASSIGNMENT OF A LEASE AGREEMENT WITH QWEST WIRELESS, L.L.C. TO CELLCO PARTNERSHIP/DBA VERIZON WIRELESS. J. AUTHORIZE ENTRANCE INTO AN AGREEMENT FOR RISK MANAGEMENT SERVICES WITH ACORDIA RISK AND REGULATORY SERVICES. K. APPROVE A LAND LEASE AGREEMENT ALLOWING VERIZON WIRELESS, LLC TO CONSTRUCT A MONOPOLE AND EQUIPMENT BUILDING AT THE PUBLIC WORKS FACILITY AT 8635 WEST POINT DOUGLAS ROAD. L. AUTHORIZE STAFF TO NEGOTIATE A COST-SHARING MEMORANDUM OF UNDERSTANDING WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION TOWARD CONSTRUCT�ON OF STORMWATER IMPROVEMENTS (TH 61 AND 80 STREET DRAINAGE, HAMLET PARK POND). M. APPROVE THE APPOINTMENT OF MR. RICK ALT AS THE WORKING FOREMAN FOR THE UTILITIES DIVISION OF THE PUBLIC WORKS DEPARMENT. N. RECEIVE PROJECT AND COST INFORMATION FOR THE HARKNESS AVENUE REHABILITATION PROJECT. O. RECEIVE REPORT PROVIDING AN UPDATE ON CODE ENFORCEMENT ACTIVITIES FROM THE COMMUNITY DEVELOPMENT DEPARTMENT. P. ADOPT RESOLUTION NO. 04-179 APPROVING APPLICATION OF COTTAGE GROVE ATHLETIC ASSOCIATION FOR A PREMISE PERMIT TO CONDUCT LAWFUL PURPOSE TO CONDUCT PULL-TAB AND RAFFLE OPERATIONS AT THE RODEO NIGHT CLUB, 7359 WEST POINT DOUGLAS ROAD SOUTH, COTTAGE GROVE, MINNESOTA. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES PUBLIC HEARINGS A. Hold Public Hearinqs and Consider Assessment of Public Imqrovements for the followinq Proiects: Timber Ridqe 4`" Addition Utilitv and Street Improvements Mayor Shiely opened the Public Hearing at 7:32 p.m. Mayor Shiely closed the Public Hearing at 7:32 p.m. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 04-180ADOPTING ASSESSMENTS FOR TIMBER RIDGE 4 ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. Pine Summit 6 Addition Utilitv and Street Improvements Mayor Shiely opened the Public Hearing at 7:33 p.m. Mayor Shiely closed the Public Hearing at 7:33 p.m. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 04181 ADOPTING ASSESSMENTS FOR PINE SUMMIT 6 ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. Regular Meeting - October 6, 2004 Cottage Grove City Council Page 4 3. Pine Summit 7`" Addition Utilitv and Street Improvements Mayor Shiely opened the Public Hearing at 7:33 p.m. Mayor Shiely closed the Public Hearing at 7:34 p.m. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 04182 ADOPTING ASSESSMENTS FOR PINE SUMMIT 7 ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. 4. Pine Arbor 2" Addition Utilitv and Street Improvements Mayor Shiely opened the Public Hearing at 7:34 p.m. Mayor Shiely closed the Public Hearing at 7:34 p.m. MOTION BY RICE, SECONDED BY WOLOCTT, TO ADOPT RESOLUTION NO. 04183 ADOPTING ASSESSMENTS FOR PINE ARBOR 2 ND ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. 5. Summerhill Crossinq Addition Utilitv and Street Improvements. 1 Mayor Shiely opened the Public Hearing at 7:34 p.m. Mayor Shiely closed the Public Hearing at 7:35 p.m. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT RESOLUTION NO. 04184 ADOPTING ASSESSMENTS FOR SUMMERHILL CROSSING ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRiED 5-0. 6. Mississippi Dunes Sinqle-Familv Addition Utilitv and Street Improvements. Mayor Shiely opened the Public Hearing at 7:35 p.m. Mayor Shiely closed the Public Hearing at 7:35 p.m. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 04-185 ADOPTING ASSESSMENTS FOR MISSISSIPPI DUNES SINGLE FAMILITY ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. 7. Mississippi Dunes 1 Multi-Familv Addition Utilitv and Street Improvements. Mayor Shiely opened the Public Hearing at 7:35 p.m. Mayor Shiely closed the Public Hearing at 736 p.m. MOTION BY RICE, SECONDED BY WOLCOTT, TO ADOPT RESOLUTION NO. 04186 ADOPTING ASSESSMENTS FOR MISSISSIPPI DUNES 1 ST MULTI-FAMILY ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. Regular Meeting — October 6, 2004 Cottage Grove Ciry Council Page 5 8. Timber Ridae 5`" Addition Utilitv and Street Improvements. Mayor Shiely opened the Public Hearing at 736 p.m. Mayor Shiely closed the Public Hearing at 7:36 p.m. MOTION BY WOLCOTT, SECONDED BY GROSSKLAUS, TO ADOPT RESOLUTION NO. 04187 ADOPTING ASSESSMENTS FOR TIMBER RIDGE 5 ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. 9. Hidden Vallev 11`" Addition Utilitv and Street Improvements. Mayor Shiely opened the Public Hearing at 7:36 p.m. Mayor Shiely closed the Public Hearing at 7:37 p.m. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 04188 ADOPTING ASSESSMENTS FOR HIDDEN VALLEY 11 ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. 10. Homestead at Hiqhland Hilis Addition Utilitv and Street Improvements. Mayor Shiely opened the Public Hearing at 737 p.m. Mayor Shiely closed the Public Hearing at 7:37 p.m. MOTION BY RICE, SECONDED BY WOLCOTT, TO ADOPT RESOLUTION NO. 04189 ADOPTING ASSESSMENTS FOR HOMESTEAD AT HIGHLAND HILLS ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. 11. The Hiqhland Hills Addition Utilitv and Street Improvements. Mayor Shiely opened the Public Hearing at 7:37 p.m. Mayor Shiely closed the Public Hearing at 7:38 p.m. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT RESOLUTION NO. 04190 ADOPTING ASSESSMENTS FOR THE HIGHLAND HILLS ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. 12. The Summit at Hiqhland Hills Addition Utilitv and Street Improvements. Mayor Shiely opened the Public Hearing at 7:38 p.m. Mayor Shiely closed the Public Hearing at 7:38 p.m. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT RESOLUTION NO. 04191 ADOPTING ASSESSMENTS FOR THE SUMMIT AT HIGHLAND HILLS ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. Regular Meeting — October 6, 2004 Cottage Grove City Council Page 6 13. Pine Arbor 1 Addition Utilitv and Street Improvements. Mayor Shiely opened the Public Hearing at 738 p.m. Mayor Shiely closed the Public Hearing at 7:39 p.m. MOTION BY RICE, SECONDED BY WOLCOTT, TO ADOPT RESOLUTION NO. 04192 ADOPTING ASSESSMENTS FOR PINE ARBOR 1 ST ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. 14. Pine Summit 4`" Addition Utilitv and Street Improvements. Mayor Shiely opened the Public Hearing at 7:39 p.m. Mayor Shiely closed the Public Hearing at 7:39 p.m. MOTION BY RICE, SECONDED BY WOLCOTT, TO ADOPT RESOLUTION NO. 04193 ADOPTING ASSESSMENTS FOR PINE SUMMIT 4 ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. 15. Pine Summit 5 Addition Utilitv and Street Imqrovements. Mayor Shiely opened the Public Hearing at 7:39 p.m. Mayor Shiely closed the Public Hearing at 7:40 p.m. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 04194 ADOPTING ASSESSMENTS FOR PINE SUMMIT 5 ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. 16. Timber Ridqe 3 rtl Addition Utilitv and Street Improvements. Mayor Shiely opened the Public Hearing at 7:40 p.m. Mayor Shiely closed the Public Hearing at 7:40 p.m. MOTION BY WOLCOTT, SECONDED BY GROSSKLAUS, TO ADOPT RESOLUTION NO. 04195 ADOPTING ASSESSMENTS FOR TIMBER RIDGE 3 RD ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0. 17. Acorn Ridqe Addition Utilitv and Street Improvements. Mayor Shiely opened the Public Hearing at 7:40 p.m. Mayor Shiely closed the Public Hearing at 7:41 p.m. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT RESOLUTION NO. 04196 ADOPTING ASSESSMENTS FOR ACORN RIDGE ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED 5-0 Regular Meeting — October 6, 2004 Cottage Grove City Council Page 7 BID AWARDS A. Consider Awardinq the Contract for the 2001 Flood Damaqe Reqair Proiect to Danner Inc. City Engineer Levitt reviewed the project area. Council Member Rice asked what the timeline is for the entire project. City Engineer Levitt provided the Council with a brief overview of the timeline noting that the surcharge would begin this fall/winter. She stated that when the road restrictions come off in the spring they would then bring in the road equipment with the plans to wrap up in the summer of 2005. City Administrator Schroeder stated that this is a federally funded FEMA project. He stated that the City would be responsible for 10% of the costs and that they could expect the costs to be approximately $160,000. He noted that funds have been set aside for this project and reviewed with Council. Mayor Shiely asked if they have met with the residents of the area and would the Grey Cloud Island residents would also be informed. City Engineer Levitt confirmed that a meeting was held with the residents last week to review the timeline of the project and listen to their concerns. Council Member Wolcott asked for clarification of the funding process with FEMA. City Engineer Levitt explained that due to the size of the project they would have to submit invoices as they move through the project. She stated that payment would be received within a two to three week timeframe and reviewed the process with Council. Council Member Kohls requested that verbiage be included into the contract with the construction and commercial trucking to address the noise issues and concerns. She explained that she would like it included that they are required to meet State Statutes for noise and emission levels. She stated that it would be a good idea to include the verbiage because they are going to be moving through a residential area. Public Works Director Burshten assured the Council that language would be included into the contract addressing the noise and emission levels. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT RESOLUTION NO. 04197 AWARDING BID FOR THE 2001 FLOOD DAMAGE REPAIR PROJECT TO DANNER, INC., IN THE AMOUNT OF $1,088,976.90. MOTION CARRIED 5-0. UNFINISHED AND NEW BUSINESS A. Consider Authorizinq Purchase of Approximatelv 18 44 acres Adiacent to Hamlet Par from WAG Farms for Park Expansion and Stormwater Pondinq. City Administrator Schroeder stated that for the last two years the City Council has discussed the projected infrastructure projects in and south of Hamlet Park. He stated that the projects discussed included storm water, park and development projects. He noted that Council recently held a workshop to discuss the long-term costs and scheduling costs for land acquisition and public projects. He stated that presently the City is pursuing land acquisition from WAG Farms for three industrial projects that were previously approved by Council. Schroeder provided Council with a brief overview of the projects and their costs stating that both purchases are within the draft 2005 Capital Improvements Program. He stated that they do not currently have a schedule for actual park and Regular Meeting — October 6, 2004 Cottage Grove City Council Page 8 ponding development noting that they do anticipate a 2005 ponding and grading project. The City is currently working with MNDOT on cost sharing the pond development and would intend to delay the project until the discussion is finished. He noted that Staff anticipates that working with MNDOT would allow for the 2005 ponding project. City Administrator Schroeder stated that the Park Trust Fund is the source of funding for the Hamlet Park portion of the project. He provided the Council with a brief overview of the net revenues from the Ruby Tuesday land sale and explained that the land sale is shown as income to the Trust Fund and is a proposed allocation for this acquisition. He stated that both the storm water area and storm water utility funds would be providing revenues toward development of the Hamlet storm water system. Schroeder stated that both funds have project expenses citywide exceeding current projected revenues. He explained that Council would be considering increases in the fee schedules as a result of this circumstance. He further explained that this particular project has become one of a few highest priority projects and if necessary a proposal would be made to delay other projects in order to provide funding for this system, which is a conduit for the 4200-acre Thompson Grove drainage district. He stated that notice has not been provided to the neighborhood of the proposed acquisition as the neighborhood should already be fully aware that we would propose to purchase this property due to prior Council and neighborhood meetings on the subject. He stated that Staff does intend, prior to Council consideration of the contemplated ponding project that Staff would again provide such notice and that prior to actual construction Staff would host a neighborhood meeting to inform the nearby residents of what can be expected from the construction operation. Council Member Kohls referenced the five-acre stormwater conduit and asked what would trigger the need for further expansion and how long the containment would be adequate for the area. City Administrator Schroeder explained that the initial reason was because MNDOT expressed concerns that Highway 61 was dangerously close to being flooded. He further explained that the City had contracted to have the 4200-acre drainage district modeled to determine what times flooding could potentially occur and proposed the resolution to address the potential flooding. He stated that long- term, all infrastructures would have to be mitigated noting that this five-acre solution is an interim outlet and reviewed with Council. Council Member Kohls noted the amount of funding required and asked if there is a possibility that the City would never have to do Phase Two. City Administrator Schroeder explained that the model shows that without the flume flooding could occur. Council Member Kohls asked if they would be required by MNDOT to construct Phase Two if Highway 61 never floods. City Administrator Schroeder explained that MnDOT's position is that the City of Cottage Grove would mitigate their stormwater concerns and that the City would provide stormwater outlets for the water drainage. He indicated that the City currently does not have a contractual agreement with MNDOT. MOTION BY WOLCOTT, SECONDED BY RICE, TO AUTHORIZE PURCHASE OF APPROXIMATELY 18.44 ACRES ADJACENT TO HAMLET PARK FROM WAG FARMS FOR PARK EXPANSION (13.23 ACRES) AND STORMWATER PONDING (5.21 ACRES) AT AN ESTIMATED AMOUNT OF $803,250.00. MOTION CARRIED 5-0. B. Consider Aporovinq a Preliminarv Plat for Pinecroft to be develoqed bv U. S. Home Corporation. Regular Meeting — October 6, 2004 Cottage Grove City Council Page 9 Community Development Director Blin stated that U.S. Home Corporation has filed a preliminary plat application to develop approximately 30.3 acres of land that would consist of 61 single-family lots. He reviewed the location of the development with Council noting that the developer also owns land on the east side of Hinton Avenue. He stated that a preliminary plat application for this area would be filed at a later time. He stated that the 30-acre parcel would probably be developed in two phases noting two proposed street connections, one onto Hinton Avenue and one onto 65 Street. He indicated that future road extensions are proposed at the northwest and southwest corners of this parcel adding that two Outlots are platted and represent low lying areas for stormwater ponding. He stated that the developer is proposing to begin grading this fall. He stated that a revised preliminary plat and preliminary grading plan are attached for Council's review. He provided the Council with a brief history of the request noting that the Planning Commission held a public hearing for this preliminary plat application on August 23, 2004. He stated that the Planning commission unanimously recommended approval. He stated that on September 1, 2004 City Council reviewed the Planning Commission's recommendation and expressed concerns for the proposed development on the west side of Hinton Avenue and the sketch layout east of Hinton Avenue. He noted that Council expressed a desire that more green/open space be provided and that the developer incorporate more creativity in the plat layout east of Hinton Avenue. Mayor Shiely clarified that the decision for the west side does not have an affect on what is decided for the east side. Community Development Director Blin confirmed stating that the Park Commission met to discuss the proposal. He explained that they want to ensure that a trail corridor would be maintained through the area and suggested further investigation for a potential park. He reviewed the area for the trail along Hinton with Council. He stated that the Park Commission has recommended investigating the possibilities of a neighborhood park for this area. He referenced the east side noting that US Homes is proposing to dedicate three to four acres for park land, which would be matched when the property to the east develops. He noted that Ideal Avenue would no longer run through the area and reviewed the route with Council. He stated that a trail corridor would come through the property and connect at the park. He stated that ponding areas would be created in both the northwest and southwest areas and reviewed with Council. He indicated that it would require an additional 25-feet of lot depth as a buffer. He stated that the changes include more open space, created through the addition of park land, which would be utilized for a neighborhood park, a trail corridor that would run through the center of the property and additional open ponding that would provide spacing and buffering from Hinton Avenue. He stated that US Homes would come back to review a more detailed plan with Council. Council Member Wolcott noted that it appears two homes currently located along Ideal Avenue are being platted out. Community Development Director Blin explained that the two homes would become a paR of the new development and the lots would be included as a part of the plat and reviewed with Council. Community Development Director Blin referenced the west side plat stating that there has not been much change since September 1 s `. He noted that this property is considerably lower than Hinton Avenue, which creates difficulties in developing separations and berming. He stated that US Homes is proposing a substantial amount of landscaping as a buffer along Hinton Avenue. He stated that they also discussed the drainage at the last meeting and provided the Council with an overview of the general drainage plan for the east and west sides of the area. He stated that as they complete the final engineering it would be necessary to size the ponds properly so that the outflow is at a rate that Regular Meeting - October 6, 2004 Cottage Grove City Council Page 10 can be accommodated. He indicated that in the future, if the Kemp property were developed, it would be necessary for the City to obtain an additional easement and reviewed with Council. Council Member Kohls asked if having more impervious surface would create further problems for the property owners to the west. Community Development Director Blin explained that it would be designed so that the outflow from the ponds would not exceed certain cubic feet and then would flow into the second drainage pond. Council Member Kohls referenced the easement on the Kemp property, noting the potential stormwater flow from the two proposed development sites onto the Kemp property and asked if they would lose more of their property if they decide to develop in the future. City Engineer Levitt explained that it is driven by the size of the development and the restrictions placed on Pine Croft. She further explained that the Kemps would be held to the same standards and would be sized accordingly and reviewed with the Council. Council Member Kohls asked why they had to increase the capacity. City Engineer Levitt explained that it was increased based on the water quality and rate control. She further explained that each development would be expected to abide by the same standards and reviewed with Council. Community Development Director Blin referenced the landscaping buffers stating that US Homes would be required to provide a minimum of four trees for each lot. He explained that this would be to ensure that each lot is provided with the adequate landscaping noting that they are trying to achieve an eventual canopy of trees. He stated that they intend to carry the same plan forward to the east ravine and reviewed with Council. Jay Liberacki, representative from US Homes, stated that Community Development Director Blin gave a very complete explanation of the work they have done with staff. He reviewed the easUwest trail and maintenance access points with Council. Council Member Wolcott referenced the ponding and asked if they would be wet or dry ponds. Mr. Liberacki stated that they would be wet ponds and reviewed with Council. Council Member Wolcott stated that two homes, currently located on Ideal Avenue, would become part of the development. He stated that currently they are septic and asked that this be addressed in their next presentation. He referenced the covenants and asked if they would be recorded. Jay confirmed that they would be recorded and assured the Council that he would verify. Council Member Rice asked what kind of trees would be planted on each lot. Jay Liberacki stated that they would plant trees based on City standards. He noted that the City has requested at least one evergreen, adding that the remaining three could be based on City preferences. Community Development Director Blin explained that the choice of trees would be at the discretion of the homeowner. He assured the Council that they would not allow Cottonwood, Box Elder or Elm. Council Member Rice stated that the plan has come a long way with the changes. He stated that he likes what is being proposed for the east side noting that the trail extensions along west side of Hinton Avenue would look nice with the proposed trees and landscaping. Council Member Wolcott agreed with Council Member Rice on changes noting that his concerns are because this is a major road into the City from the north and he wants to be sure that it would provide an attractive appearance as you enter the City. Regular Meeting — October 6, 2004 Cottage Grove City Council Page 11 Jay Liberacki referenced the monument signs entering the areas of Cottage Grove stating that, in the final platting, they would be interested in included a welcome sign as a part of the plat proposal. Mayor Shiely agreed that this would be a real potential to consider stating that it would be great to create a nice flow between the Cities. Council Member Grossklaus stated that on the northern portion of the property is shows a proposed continuous road. He asked for assurance that Staff would ensure that the homeowners in the area are aware that there is a proposed road in the area. Council Member Kohls referenced the covenants stating that she did not see language addressing the maintenance of yards. She expressed concerns about the mowing and asked that language be included in the covenants that would address lawn maintenance. She noted a comment referencing the possibility of sharing utility connections with Woodbury and asked when they would know. Community Development Director Blin stated that they would know when the final plat is submitted. He indicated that this could be accomplished without losing a lot and reviewed the area with Council. He explained that what is necessary is one or two wider easements for sewer and water noting that US Homes would be out, ahead of Woodbury, adding that they might stub service out to the property line. Council Member Kohls requested that consideration be given to include language addressing noise issues from commercial vehicles. She referenced the complaints the City received from the Hinton Tower project stating that she wants to be sure it will be as quiet as possible for the residents. MOTION BY RICE, SECONDED BY WOLCOTT, TO ADOPT RESOLUTION NO. 04198 APPROVING THE PRELIMINARY PLAT FOR PINECROFT. MOTION CARRIED 5-0. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS NONE COUNCIL COMMENTS AND REQUESTS Council Member Wolcott expressed concerns regarding the number of power outages that occurred in the City over the summer. He stated that he would like to invite Xcel Energy to attend a Council meeting to discuss these concerns and try to determine what could be done to resolve the problem. He stated that most of the outages were not due to storms adding that it has created a huge impact on both businesses and residents in the area. He acknowledged that they would not be able to eliminate all of the problems with the power outages adding that the past year has been ridiculous and needs to be resolved. He stated that he would like an explanation and suggested inviting representatives from the Reliability Engineering Department within Xcel Energy. He stated that this problem has affected a large portion of both Cottage Grove and St. Paul Park and expressed concerns about the amount of money that is paid for their services. He stated that he would like answers on how they plan to improve their service. Mayor Shiely stated that a week from tonight the League Of Women Voters would be presenting a Candidate Forum that would include candidates for Cottage Grove City Council, Newport City Council and Legislative Representatives. She stated that the debate would be between 7:00 p.m. to 8:00 p.m. and encouraged everyone to attend. Regular Meeting — October 6, 2004 Cottage Grove Ciry Council Page 12 Public Works Director Burshten stated that the annual Hazardous Waste Drop off is scheduled for this Saturday, October 9, 2004. He clarified what would be accepted at the center noting that the hours would be from 9:00 a.m. to 1:00 p.m. at 8635 West Point Douglas Road, Cottage Grove. Mayor Shiely stated that she received a phone call from a resident regarding traffic concerns and situations on 80`" and Jamaica. She stated that this is the second time she has heard concerns from a resident and asked for a review of the results from the last study for the next Council meeting. She stated that she would also like an update on information that was gathered on the costs for a stop light at the intersection. Council Member Rice stated that the annual Halloween Parade is scheduled for October 30, 2004. He encouraged everyone to come out and join in the fun. PAY BILLS MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE PAYMENT OF CHECK NUMBERS 136596 THROUGH 136899 TOTALING $933,656.17. (CHECKS 136596 —136641 IN THE AMOUNT OF $61,728.21 ISSUED PRIOR TO COUNCIL APPROVAL.) MOTION CARRIED 5-0. WORKSHOP SESSION — OPEN NONE WORKSHOP SESSION — CLOSED NONE ADJOURNMENT MOTION BY WOLCOTT, SECONDED BY RICE, TO ADJOURN THE MEETING AT 8:40 P.M. MOTION CARRIED 5-0. Respectfully submitted, Bonita Sullivan TimeSaver Off Site Secretarial, Inc.