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HomeMy WebLinkAbout2004-11-17 PACKET 03.B.REGULAR MEETING V� TTAGE GROVE CITY COUNCIL �� CO September 15, 2004 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Acting Mayor Wolcott encouraged persons to limit their remarks to two (2) minutes perissue. Present: Acting Mayor Jim Wolcott Council Member Cheryl Kohls Council Member Pat Rice Council Member Mark Grossklaus Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance Director Howard Blin, Community Development Director Jennifer Levitt, City Engineer John Mickelson, Director Public Safety Les Burshten, Public Works Director Corrine Thomson, City Attorney Not Present: Mayor Sandy Shiely No one stepped forward to speak during Open Forum. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, July 21, 2004, at the Cottage Grove City Hall, 7516 80� Street South. Acting Mayor Jim Wolcott called the meeting to order at 7:30 p.m. ROLL CALL Present: Acting Mayor Jim Wolcott Council Member Cheryl Kohls Council Member Pat Rice Council Member Mark Grossklaus Also Present: Ryan Schroeder, City Administrator Ron Hedberg, Finance Director Howard Blin, Community Development Director Jennifer Levitt, City Engineer Regular Meeting — September 15, 2004 Cottage Grove City Council John Mickelson, Director Public Safety Les Burshten, Public Works Director Corrine Thomson, City Attorney Not Present: Mayor Sandy Shiely ADOPTION OF AGENDA MOTION BY RICE, SECONDED BY GROSSKLAUS, TO APPROVE THE AGENDA AS PRESENTED. MOTION CARRIED 4-0. APPOINTMENTS AND PRESENTATIONS A. PRESENTATIONS NONE B. APPOINTMENTS NONE APPROVAL OF MINUTES NONE CONSENT CALENDAR Council Member Kohls asked to pull Item E. She stated that she would like to thank Scott and Louise Thayer and Marathon Ashland for their donations to the Fire Department. She explained that the donations would be used to purchase a gas detector to replace a detector that recently failed. The donations are much appreciated and would be put to good use. MOTION BY RICE, SECONDED BY KOHLS, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: i. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION OF JUNE 14, 2004. ii. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION OF JULY 12, 2004. B. ADOPT ORDINANCE NO. 765 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING TITLE 3, CHAPTER 1 OF THE COTTAGE GROVE CITY CODE RELATING TO AMUSEMENT LICENSE INVESTIGATION FEES. C. ADOPT RESOLUTION NO. 04140 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR TIMBER RIDGE 4 ADDITION STREET AND UTILITY IMPROVEMENTS. Regular Meeting — September 15, 2004 Cottage Grove City Council ADOPT RESOLUTION NO. 04-141 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE TIMBER RIDGE 4 ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04142 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR PINE SUMMIT 6 ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04143 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE PINE SUMMIT 6 ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04-144 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR PINE SUMMIT 7 ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04-145 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE PINE SUMMIT 7 ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04-146 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR PINE ARBOR 2 ADDITION STREET AND UTILITY IMPROVEMENTS. ND ADOPT RESOLUTION NO. 04147 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR PINE ARBOR 2 ND ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04-148 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR SUMMERHILL CROSSING ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04149 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE SUMMERHILL CROSSING ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04150 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE MISSISSIPPI DUNES SINGLE FAMILY ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04-151 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE MISSISSIPPI DUNES SINGLE FAMILY ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04152 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR MISSISSIPPI DUNES 1 ST MULTI FAMILY ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04-153 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE MISSISSIPPI DUNES 1 ST MANLEY MULTI- FAMILY ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04-154 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR TIMBER RIDGE 5 ADDITION STREET AND UTILITY IMPROVEMENTS. Regular Meeting — September 15, 2004 Cottage Grove City Council ADOPT RESOLUTION NO. 04155 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE TIMBER RIDGE 5 ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04156 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR HIDDEN VALLEY 11 ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04157 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE HIDDEN VALLEY 11 ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04158 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR HOMESTEAD AT HIGHLAND HILLS ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04159 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE HOMESTEAD AT HIGHLAND HILLS ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04160 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR HIGHLAND HILLS ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION ND. 04-161 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE HIGHLAND HILLS ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04-162 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR SUMMIT AT HIGHLAND HILLS ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04163 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE SUMMIT AT HIGHLAND HILLS ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04-164 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR PINE ARBOR 1 ST ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04-165 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE PINE ARBOR 1 ST ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04-166 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR PINE SUMMIT 4 ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04167 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE PINE SUMMIT 4 ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04168 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR PINE SUMMIT 5 ADDITION STREET AND UTILITY IMPROVEMENTS. Regular Meeting — September 15, 2004 Cottage Grove City Council ADOPT RESOLUTION NO. 04169 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE PINE SUMMIT 5 ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04-170 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR TIMBER RIDGE 3 RD ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04171 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE TIMBER RIDGE 3 RD ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUTION NO. 04-172 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR ACORN RIDGE ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 04-173 RESOLUTION CALLING FOR HEARING ON PROPOSED ASSESSMENTS FOR THE ACORN RIDGE ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. D. ADOPT RESOLUTION NO. 04-174 RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $3,872.85 TO KEYS WELL DRILLING ON THE DEEP WELL NO. 8 MAINTENANCE PROJECT. E. ADOPT RESOLUTION NO. 04174.1 RESOLUTION ACCEPT THE DONATION OF $100.00 FROM SCOTT AND LOUISE THAYER AND THE DONATION OF $1,500.00 FROM MARATHON ASHLAND TO THE PUBLIC SAFETY DEPARTMENT-FIRE DIVISION, TO BE USED TO PURCHASE A 4-GAS DETECTOR TO REPLACE A DETECTOR THAT IS NINE YEARS OLD. F. ADOPT RESOLUTION NO. 04-175 RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW THE INSTALLATION OF A MONOPOLE AT THE COTTAGE GROVE PUBLIC WORKS FACILITY AND A VARIANCE TO ALLOW THE MONOPOLE TO BE SETBACK 38 FEET 2 INCHES FROM THE WEST PROPERTY LINE AND 110 FEET 10 INCHES FROM THE SOUTH PROPERTY LINE WHEN A 327-FOOT SETBACK FROM ALL PROPERTY LINES IS REQUIRED. G. AUTHORIZE THE CITY ADMINISTRATOR TO ENTER INTO A CONTRACT WITH INGRAHAM AND ASSOCIATES FOR THE COMPLETION OF A PARK FACILITY STUDY. MOTION CARRIED 4-0. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES NONE PUBLIC HEARINGS NONE BID AWARDS NONE Regular Meeting — September 15, 2004 Cottage Grove City Council UNFINISHED AND NEW BUSINESS � Improvement Proiect. Finance Director Hedberg stated that in May of 2003 the City entered into a cooperative agreement with Washington County for the reconstruction of Hinton Avenue and portions of 65� Street. He stated that the Hinton Project, north of 65� was completed in 2004. During the public hearing for the project, Staff indicated that there would be some assessments levied for the project and he provided the Council with an overview of the proposed assessments. Hedberg explained that the basis for the assessments is that the property would realize an increase in value due to the new improved road. The properties assessed with this phase would be the parcels located along Hinton Avenue, north of 65 Street. All of the properties are owned by US Homes and are the properties being developed as Pine Croft. He stated that the action requested includes declaring costs to be assessed and to direct Staff to prepare assessment notices to be sent to the property owners and publish for the portion of the project of Hinton, north of 65�". He noted that a deferment agreement would also be included with the notices. He noted that none of the properties involved last year are part of this year's assessment process. The roads are almost completed and they plan to call a hearing for October 2004. Council Member Rice asked if they want to identify specifics for the deferment agreement. Finance Director Hedberg stated that they would use the same process they went through last year. He explained that the process would be to initially approve the full amount of the assessment and drop or defer the dollar amount at the Public Hearing. Council Member Kohls clarified that last year she voted against this assessment policy because she had an issue with using a formula that uses a potential number of lots with property owners that did not plan or intend to subdivide their property. She explained that this year she would agree with the proposal because developers own all of the properties. She stated that she has reviewed the plat maps and noted that all of the land is planned for development. MOTION BY KOHLS, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 04176 DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE COUNTY ROAD 13 (HINTON AVENUE NORTH OF 65 STREET) ROAD IMPROVEMENT PROJECT. COUNTY PROJECTS SAP 82-613-20 AND 82-020-03. MOTION CARRIED 4-0. MOTION BY RICE, SECONDED BY KOHLS, TO ADOPT RESOLUTION ND. 04177 CALLING FOR A HEARING ON PROPOSED ASSESSMENTS FOR THE COUNTY ROAD 13 (HINTON AVENUE NORTH OF 65 STREET) ROAD IMPROVEMENT PROJECT. COUNTY PROJECTS SAP 82-613-20 AND 82-020-03. MOTION CARRIED 4-0. Regular Meeting — September 15, 2004 Cottage Grove City Council RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS NONE COUNCIL COMMENTS AND REQUESTS NONE PAY BILLS MOTION BY RICE, SECONDED BY GROSSKLAUS, TO APPROVE PAYMENT OF CHECK NUMBERS 136399 THROUGH 136595 TOTALING $504,975.92. (CHECKS 136399 — 136426 IN THE AMOUNT OF $120,798.30 ISSUED PRIOR TO COUNCIL APPROVAL.) MOTION CARRIED 4-0. WORKSHOP SESSION — OPEN TO PUBLIC A. Workshop Discussion on the Citv's Street Naminq Svstem Community Development Director Blin stated that at a recent meeting the City Council directed that a workshop be held to discuss the system for naming streets. He stated that in 1967 Washington County adopted the Uniform Street Naming and Property Numbering System, developed in conjunction with Dakota County, the Cottage Grove Town Board and the Planning Commission. He explained that the purpose of the system was to establish uniformity in street names throughout Washington County. While communities were encouraged to adopt the system it was not mandatory. Blin stated that Cottage Grove adopted the system and took an additional step of renaming existing streets to conform to the system. He provided the Council with an overview of the key elements of the County System noting that advantages to the system are uniformity and logical sequencing. One of the disadvantages is that the streets don't always follow the grid. Community Development Director Blin noted that one criticism of the current system is that similar names can cause confusion. He noted that one rule they would like to follow in the naming convention is that streets are continuous through the City as much as possible. He indicated that in the West Draw area the City has shifted away from the County system and began to assign street names that are distinctive to the specific subdivisions. He explained that this grew from the CityVision 21 Task Force process. Community Development Director Blin stated that as they move into the East Ravine, the City has several options that could be considered. The City couid go back to using the County system, continue using distinctive names for the subdivisions, or develop a hybrid system, which would continue some of the County names. He stated that if the City chooses the hybrid system as an option Staff suggests continuing the streets across intersections or utilize distinctive names with some form of logical sequence to the names. Acting Mayor Wolcott referenced the area between 60 and 70` stating that the numbering system in this area is so close it gets very confusing. He reviewed the areas of concern with Regular Meeting — September 15, 2004 Cottage Grove City Council Council stating that some of the names identified on City maps do not match what is actually on the street sign. Wolcott expressed concerns regarding the ability for Public Safety officials and City Employees to locate the streets. The Council agreed to the new naming because of the uniqueness adding that his concern is for the safety of the Community. He stated that the naming conventions should be revisited due to the amount of current and future development. Woicott stated that his specific concern is public safety and that the naming process should be changed or revised, as it no longer makes sense. Council Member Kohls agreed stating that she has spent considerable time trying to locate addresses. She stated that the City maps are extremely old and inaccurate and asked that the maps be updated. She also asked that Staff make sure that the Fire Stations and Police Officers receive updated maps on a regular basis. She asked Public Safety Director Mickelson if it has been difficult locating addresses and if it is a pubiic safety issue. Public Safety Director Mickelson stated that it has happened adding that so far the changes have been few enough that they have been able to determine and identify street name changes and additions. He expressed concern that this would not be the case as the City continues to develop and grow. He stated that as the City continues to grow it could affect public safety for the community. Acting Mayor Wolcott stated that some of the names are getting rather lengthy and suggested shortening the names, keeping the signs easier to read for both the Public Safety Departments and the citizens. City Engineer Levitt provided the Council with a brief overview of the street signage. She stated that Staff recommends using the C series as it is the most visible size and easiest to read. She stated that the Public Works Department prefers using a 42-inch blade, as it is the best to manage for maintenance. She stated that they do run into a few problems when the street names become too long. Council Member Kohls confirmed that Staff is recommending that City utilize the 42-inch blade for visibility, keep with short street names or remain within the County naming system. Council Member Grossklaus expressed concerns about the inaccuracies of the City maps and asked how there could be differences in the names on the street between the map and the signage. He asked if the new standard signage is being installed as the streets are repaved and developed. Public Works Director Burshten confirmed that the City is now using the new signage. Council Member Rice stated that he does not have a problem with the hybrid signs and suggested incorporating the numbered streets. He stated that numerically it should be sequential throughout the City. Acting Mayor Wolcott stated that Staff should understand that the size of the sign and the letters is very important. He stated that it is his hope that in the near future the maps and the street signs would match adding that his biggest concern is public safety. Regular Meeting — September 15, 2004 Cottage Grove City Council Council Member Kohls stated that she was all for supporting the City utilizing a naming convention that allows creativity in order to be distinct within the developments adding that if they are now beginning to experience problems that could impact public safety then the naming system should be addressed. City Administrator Schroeder stated that the City could make an attempt to resolve this issue as paR of the East Ravine Study. He suggested pre-naming streets and main intersections prior to the developer and provide the naming suggestions as a part of the development process. Council Member Kohls asked what Staff plans to do with the next development that comes before Council. City Administrator Schroeder acknowiedged Council's concerns stating that he would review options with Staff. WORKSHOP SESSION — CLOSED A. NONE ADJOURNMENT MOTION BY RICE, SECONDED BY GROSSKLAUS, TO ADJOURN THE MEETING AT 8:25 P.M. MOTION CARRIED 4-0. Respectfully submitted, Bonita Sullivan TimeSaver Off Site Secretarral, Inc.