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HomeMy WebLinkAbout2005-03-02 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL MARCH 2, 2005 Agenda Updated: March 1, 2005 Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup SheeY', which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promp8y at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA PRESENTATIONS 3. APPROVAL OF MINUTES A. February 2, 2005 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Economic Development Authority of January 11, 2005. ii. Public Works Commission of January 10, 2005. B. Consider adopting a resolution approving final payment in the amount of $12,107.18 to Ace Blacktop for the 2003A Curb and Pavement Project. Staff Recommendation: Adopt the resolution and final payment. The contractor, Ace Blacktop, in accordance with the contract plans and specifications, has satisfactorily completed the work. C. Consider adopting a resolution approving final payment in the amount of $93,687.25 to Burschville Construction for the Pine Summit 4th and 5th Additions, Utility, Street and Street Lighting Project. Staff Recommendation: Adopt the resolution and final payment. The contractor, Burschvil/e Construction, in accordance with the contract plans and specifications, has satisfactorily completed the work. M,SRCH 2, 2005 AGENDA Cottage Grove City Council D. Consider adopting a resolution approving final payment in the amount of $12,995.30 to Three Rivers Construction for the Timber Ridge 5th Addition Utility Street and Street Lighting Project. Staff Recommendation: Adopt the resolution and final payment. The contractor, Three Rivers Construction, Inc., in accordance with the contract plans and specifications, has satisfactorily completed the work. E. Consider approving the amendment to the ICMA City Administrator Pension Plan. Staff Recommendation: Approve the amendment to the ICMA City Administrator Pension Plan. F. Consider appointing Sergeant Greg Rinzel to regular status with the City of Cottage Grove. Staff Recommendation: Approve the appointment to regular status. Sergeant Rinzel has served his one-year probationary period in the position. G. Consider appointing members to the Infrastructure Maintenance Task Force. Staff Recommendation: Appoint Terry Miller and David Thiede to the Infrastructure Maintenance Task Force. H. Consider authorizing an exemption from Cottage Grove City Code 5-3-3 and 5- 3-6 regarding the discharge of firearms to Mr. Jacob Jordan. Staff Recommendation: Authorize the exemption subject to conditions outlined in Sergeant Jim Smith's memo dated February 21, 2005. This exemption would allow Mr. Jordan to destroy crows that are damaging crops on his property in the 9000 — 9500 block of Hadley Avenue. This would renew the permit Mr. Jordan held in 2004. I. Consider adoption of a resolution ordering the preparation of a feasibility report for the extension of sanitary sewer service from the proposed sanitary stub included in the 65th Street Water Main Extension Project to the east approximately 2,000 feet. Staff Recommendation: Adopt resolution ordering the preparation of a feasibility repoR for the extension of sanitary sewer service from the proposed sanitary stub included in the 65th Street Water Main Extension Project to the east approximately 2,000 feet. J. Consider the purchase of a P.B. Asphalt Patcher from ABM Equipment & Supply for the purchase price of $49,246.67, which includes trade-in and sales tax. Staff Recommendation: Approve the purchase of a P. 8. Patcher from ABM Equipment & Supply for the purchase price of $49,246.67, which includes trade-in and sales tax. K. Consider approving the purchase of one 2005 Ford F450, 4-wheel drive regular cab and chassis from Elk River Ford for a purchase price of $25,291.55, which does not include sales tax and license. Staff Recommendation: Approve the purchase of one 2005 Ford F450, 4-wheel drive regular cab and chassis from Elk River Ford for a purchase price of $25, 291.55, which does not include sales tax and license. L. Consider adoption of a resolution approving final payment in the amount of $33,074.44 to Hydrocon, Inc. for the Pine Arbor 2nd Addition Utility and Street Improvement Project. Staff Recommendation: Adopt the resolution approving the final payment. The contractor, Hydrocon, Inc., in accordance with the contract plans and specifications, has satisfactorily completed the work. M. Consider the purchase of two new Freightliner M2 single-axle cab chassis from I-State Truck, Inc. for a total purchase price of $118,672.00, which includes sales tax and license. Staff Recommendation: Authorize the purchase under the cooperative purchasing agreement with the State of Minnesota. MARCH 2, 2005 AGENDA Cottage Grove City Council N. � Consider authorizing installation of 40,000 pounds of Crafco 221 crack sealant with Brock White Company at $0.34 per pound. Staff Recommendation: Authorize Brock White Company to install Crafco 221 crack sealant. Brock White Company submitted the lowest of hvo quotes received. Consider adopting the resolution to limit non-represented non-exempt City Employee carryover of compensatory to sixty (60) hours of accumulated compensatory time or less from one year to the next. In the event that an employee has in excess of sixty (60) accumulated hours of compensatory time after December 31 of any year, the employee's accrued compensatory time shall be paid out and reduced to sixty (60) hours. Staff Recommendation: Adopt the attached resolution to limit non-represented non-exempt Ciry Employee carryover of compensatory to sixty (60) hours of accumulated compensatory time or /ess from one year to the next. In the event that an employee has in excess of sixty (60) accumulated hours of compensatory time after December 31 of any year, the employee's accrued compensatory time shall be paid out and reduced to sixty (60) hours. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS 7. BID AWARDS 8. UNFINISHED AND NEW BUSINESS A. Consider authorizing the purchase of workers compensation insurance coverage from the League of Minnesota Cities Insurance Trust for City Employees and Elected Officials for the 4/3/05 to 4/3/06 policy period. Staff Recommendation: Authorize the purchase of workers compensation coverage in the amount of $139,376. The remainder of the budgeted amount for coverage ($181,000) will be maintained in the self-insurance fund to cover deductible and other out-of-pocket medical expenses, managed care provider services, and accident (medical) coverage for volunteers. B. Receive information on Infrastructure Maintenance Task Force and provide feedback as appropriate. Staff Recommendation: Receive information and provide feedback. �C. Consider approving a site plan review of two commercial structures to be located in the 8600 block of West Point Douglas Road, northwest of Jamaica Avenue. Staff Recommendation: Adopt the resolution approving the site p/an review of hvo commercial structures to be located in the 8600 block of West Point Douglas Road. D. Consider a request to establish a railroad quiet zone at the River Acres Road railroad crossing. Staff Recommendation: Authorize submittal of an application to the Federal Railroad Administration fora railroad quiet zone at the RiverAcres Road railroad crossing. E. Presentation by U.S. Home Corporation on the Pinecroft – Phase II project. Staff Recommendation: Provide City Council feedback on the Pinecroft — Phase 11 Project. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. NPDES Funding—Letter to Congressman John Kline. 10. COUNCIL COMMENTS AND REQUESTS MARCH 2, 2005 AGENDA Cottage Grove City Council 11. PAY BILLS A. Approve payment of check numbers 138810 to 138959 in the amount of $498 251.61. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. Park Facility Study. 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT 'Contains Supplemental Information Submitted 3/1/05.