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Home My WebLink About2005-03-16 AGENDAAGENDA COTTAGE GROVE CITY COUNCIL MARCH 16, 2005 Agenda Updated: March 14, 2005 OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjoum to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. Park High ROTC Color Guard—Pledge of Allegiance. B. Certificates of Appreciation—Departing Commission Members. 3. APPROVAL OF MINUTES A. February 16, 2005 Regular Meeting. B. March 2, 2005 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Safety, Health and Welfare Commission of November 16, 2004, December 21, 2004, and January 18, 2005. ii. Accept and place on file the following Economic Development Authority Minutes: November 2, 2004 Special Meeting; November 22, 2004 Special Meeting; and February 8, 2005 Regular Meeting. Persons wishing to address the Council during this meeting are asked to sign the "Public Input Signup SheeY', which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. MARCH 16, 2005 AGENDA Cottage Grove City Council iii. Planning Commission of January 24, 2005. B. Consider authorizing the purchase of Encase Software by using forfeiture funds in the amount of $3,500.00. Staff Recommendation: Authorize the purchase of Encase Software by using forfeiture funds in the amount of $3, 500.00. C. Review and consider accepting the Professional Services Agreement between the Washington County Housing and Redevelopment Authority and the City of Cottage Grove. Staff Recommendation: Review and accept the Professional Services Agreement between the Washington County Housing and Redevelopment Authority and the City of Cottage Grove. The Professional Services Agreement is for the period of 1/1/05 thru 12/31/05. D. Consider approving an agreement with the American Society of Composers, Authors and Publishers (ASCAP), allowing the City of Cottage Grove to play copyrighted music at City facilities. Staff Recommendation: Approve the agreement. The annual fee for the agreement is $260 and it would be effective April 1, 2005. E. Authorize staff to apply for the MN DNR Environmental and Conservation Partners Grant for an amount of $22,500 with the understanding that this is a matching grant and the City of Cottage Grove is currently the sole sponsor of the project. Staff Recommendation: Authorize staff to apply for the MN DNR Environmental and Conservation Partners Grant to be used towards a prairie restoration project within the Cottage Grove Trailway Corridor. F. Consider approval of a resolution adopting City Policy for rain sensor use on landscape irrigation systems. Staff Recommendation: Approve the resolution for a policy that defines regulations that conform with applicable Minnesota State Statute 102G.298 for Federal Water Conservation Standards relating to the use of rain sensors on irrigation systems installed within Cottage Grove. G. Consider installation of 40,000 pounds of Crafco 221 joint sealant ($.519 per pound) from Northwest Asphalt Maintenance. Staff Recommendation: Staff recommends Northwest Asphalt Maintenance for the installation of Crafco 221 joint sealant, who submitted the lowest of three quotes received. H. Consider purchase of one Kawasaki 3000 Utility Vehicle in the amount of $7,940.93, which includes trade-in and sales tax. Staff Recommendation: Approve the purchase of the Kawasaki 3000 Utility Vehicle from Gerlach Service. Gerlach submitted the lowest quote of hvo quotes received. I. Consider purchase of two new Henderson brand complete dump bodies, hydraulics, lighting, sanders, front and side snowplows, installed complete, in the amount of $129,145.22. Staff Recommendation: Approve the purchase of two Henderson complete dump bodies, hydraulics, lighting, sanders, front and side snowplows from Aspen Equipment. J. Consider adopting a resolution approving the "Land Surveyor's Certificate of Correction to PIaY' for Acorn Ridge subdivision and authorizing the Mayor and City Clerk to sign document. Staff Recommendation: Adopt the reso/ution approving the "Land Surveyor's CeRificate of Correction to Plat" forAcorn Ridge and authorize the Mayor and City Clerk to sign document. K. Consider authorizing staff to finalize the Memorandum of Understanding for the Hamlet Park Pond Drainage Issues. Staff Recommendation: Authorize staff to finalize a cost-sharing Memorandum of Understanding with MnDOT toward construction of stormwater improvements for Hamlet Park. MARCH 16, 2005 AGENDA Cottage Grove City Council �, Consider adopting a resolution to write-off Cottage Grove EMS accounts receivables in the amount of $455,463. Staff Recommendation: Adopt the resolution to write-off Cottage Grove EMS accounts receivables in the amount of $455,463.5 M. Consider approving the write-off of $1,809.0 in unpaid Accounts Receivab e invoices billed out for Pol�ive tDewae-offs asLequesred.eNices. Staff Recommendation: App N 2005 per od 2 Recogn zed ommiss onrmembers wdhcperfec� attendance ry records for the same period. 3. Recognize commission members with perfect attendance records in excess of 12 Months. Staff Rec 2005 peno'dn21Re ogn ied com'mission membe s perfect ttendance �ecords for February the same period. 3. Recognize commission members with perfect attendance records in exce or �z Months. uare redevelopment project. p, Receive update on Cottage Sq Staff Recommendation: Receive update. *P S aff Recomme ndatio nAdopt the�esolut onl his esolu o Swou d fo m th CF action of February 2, 2005 by amending the City Fee Table. 5. PUBLIC HEARINGS *A City Code 7i 8, Chapte91a Section 2, Subsect o C.2 egard ng Area and 9 Connection Charges. 2. Consider passing an ordinance setting fees for Utility Area Charges ass the ordinances. Staff Recommendation: Conduct the public hearing and p 7. BID A_ W_AR�S g. UNFINISHED AND pE g BUSINESS rovin business subsidies to a project A epresented byIPHM/Cottage Grove, In c roval of Staff Recommendation: Adopt the resolution awarding business subsidies to a projec represented by PHM/Cottage Grove, Inc. This action would ratify the EDA's app awarding business subsidies for the � pr and C ty Admin stratOr to enter IntO a pUrChaSe g. Consider authorizing the May roximately 18.44 acres south of Hamlet agreement with WAG Farms for app Park. agreementnwithnWAG Farms.�The par els will be s or dralnage and future ball field ase expansion at Hamlet Park. Staff was authorized to pursue this acquisition by the City Council at their October 6, 2004 meeting. C, Consider approving the feasibility report, ordering the project and authorizmg the preparation of plans and specifications as a change order for the 65th Street Sanitary Sewer Extension. feasibilit re ort, Staff Recommendation: Adopt the resolution approving the preliminary Y P ordering the project, and authorizing the preparation of plans and specifications as a change order for the 65th Street Sanitary Sewer Extension. MARCH 16, 2005 AGENDA Cottage Grove City Council D. Consider approving a preliminary plat for Prairie Oaks to create three buildable parcels from two existing developed lots of record with a variance to roadway requirements and a zoning amendment to rezone the property, located at 6100 and 6120 Hadley Avenue, from AG-2, Agriculture, to R-1, Rural Residential. Staff Recommendation: 1. Adopt the resolution approving the preliminary plat with variance for Prairie Oaks. 2. Adopt the ordinance rezoning the property from AG-2 to R-1. E. Consider calling a public hearing on the establishment of Tax Increment District No. 1-13 and removing parcels from Tax Increment District No. 1-10. Staff Recommendation: Adopt the resolution calling for the public hearing on establishment of Tax Increment District No. 1-13 and removing parcels from Tax Increment District No. 1-10. F. Continue consideration of a site plan review of two commercial structures to be located in the 8600 block of West Point Douglas Road, northwest of Jamaica Avenue. Staff Recommendation: Adopt the resolution approving the site plan review of two commercial structures to be located in the 8600 block of West Point Douglas Road. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 138960 to 139162 in the amount of $576 751.12. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT ' Agenda Item Submitted 3/14/05.