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Home My WebLink About2005-09-07 AGENDA��. .,�� . . , � COTTAGE GROVE CITY COUNCIL SEPTEMBER 7, 2005 Agenda Updated: September 7, 2005 Persons wishing to address the Counci! during this meeting are asked to sign the `Public input Signup SheeY', which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the otficial meeting minufes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum wiil adjourn fo the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised tIVE, airing on Govemment Channel 16. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk I,r i7 i7 i r[ iI �[�]�: [ e 7�� 1� 7_1 2. PRESENTATIONS A. Swearing In Presentation: Police Officers Pete Harris and Jared Landkamer, and Police Officer/Paramedics Kevin Guenard and Brad Petersen. �B. Retirement Presentation: Firefighter Mike Hannigan. 3. APPROVAL OF MINUTES A. July 20, 2005 Regular Meeting. 4. CONSENT CALENDAR A. Accept and Piace on File the Foliowing Minutes: i. Public Works Commission of July 11, 2005. ii. Planning Commission of July 25, 2005 and August 22, 2005. B. Consider adopting the flag display policy. Staff Recommendation. Adopt the flag d+splay policy. C. Consider authorizing staff to issue the attached request for proposal (RFP) in order to solicit bids for auditing services for 2005, 2006 and 2007 fiscal years. Staff Recommendation: Authorize staff to issue the aftached request for proposa! (RFP) in order to solicit bids for auditing services for the next three years. SEPTEMBER 7, 2005 AGENDA Cottage Grove City Council D. Consider adopting a resolution approvi�g final payment in the amount of $5,746.84 to Rice Lake Construction Group for the Well No. 11 Pumping Facility Project. Staff Recommendation: Adopt the resolution and final payment. The contractor, Rice Lake Construction Group, rn accordance with the contract plans and specifications, has satisfactorily completed the work. E. Consider approval of Change Order #1 for the Mississippi Dunes Phase 2 Project. Staff Recommendation: Approve the change order, which provides for removal and replacement of existing sanitary sewer force main on Hadley Avenue near Grange Boulevard. F. Consider accepting donations in the amount of $2,000.00 on behalf of the Public Safety, Fire and Recreation Departments for the 12th Annual Youth Safety Camp. Staff Recommendation: Adopt the resolution accepting donations in the amount of $2, 000.00 on behalf of the Public Safety, Fire and Recreation Departments for the 12th Annual Youth Safety Camp. G. Consider adoption of a resolution approving final payment in the amount of $7,626.37 to Keys Well Drilling for the Deep Well No. 4 Maintenance Project. Staff Recommendation: Adopt the resolution and final payment. The contractor, Keys Well Drilling, in accordance with the contract plans and specifications, has satisfactorily completed the work N. Consider approval of Change Order #1 for the Pinecliff First Addition Project. Staff Recommendation: Approve the change order, which provides for additionai aggregate backfili needed �n the streets due to the developer grading the streets 1 to 2 feet below the pr�posed subgrad�; - „ � �: Consider adoption of a resolution approving final paymenf in the arrrount of $15,000.00 to Barbarossa & Sons for the Highland Hills Utility and Street Improvement Project. Staff Recommendation: Adopt the resoJution and final paymenf. The contractor, Barbarossa & Sons, in accordance with the contracf plans and specifications, has satisfactorily completed the work. J. Consider amending the AWAIR Safety Manual to include language prohibiting riding on the tailgate or in the bed of pickups. Staff Recommendation: Amend the AWAIR Safety Manual. K. Receive update on code enforcement activities in the City. Staff Recommendation: Receive update on code enforcement activities in the City. L. Consider approving the Narcotics Unit Joint Powers Agreement beiween the City of Cottage Grove Pubiic Safety Department and Washington County, and authorize Acting Public Safety Director Zurbey to execute the agreement on behalf of the Cottage Grove Public Safety Department. Staff Recommendation: Approve the joint powers agreement and authorize its execution by Acting Public Safety Director Zurbey. M. Consider adopting a resolution authorizing entrance into the Conservation Partners Grant with the Minnesota Department of Natural Resources. Staff Recommendation: Adopt the resolution authorizing entrance into the grant agreement, which is for a$20, 000 mafching grant. SEPTEMBER 7, 2005 AGENDA Cottage Grove City Council N. Consider adopting resolutions declaring costs and calling for public hearings on the six development projects: Mississippi Dunes Estates 2nd, Summerhill Crossing, Pine Arbor 2nd, Timber Ridge 4th, Highland Hills, Summit at Highland Hilis. Staff Recommendation: Adopt the resolution declaring the costs and ordering the preparation of the assessment roll then adopt the resolution calling for the hearing on the proposed assessments for each project. O. Consider authorizing entrance into a labor agreement with International Association of Firefighters Employee's Union, Local No. 2570 for firefighters for 2004 — 2006. Staff Recommendation: Authorrze entrance into the labor agreement. P. Consider adopting a resolution denying a variance application for an oversize garage at 8886 Greystone Avenue South. Staff Recommendation: Adopt the resolution denying the variance application. The City Council moved to deny this variance request at the August 90, 2005 Regular City Council meeting and this resolufion formalizes that action. *"Q. Consider the appointment of Rebecca Kronlund to fulfill an unexpired term on the Planning Commission, ending February 28, 2006. Staff Recommendation: Appoint Rebecca Kronlund to fu/fiil an unexpired term, ending February 28, 2006, on the Planning Commission. R. Consider adopting a policy to exempt local streets from requirements for traffic control warning signs and approving Change Order No. 1 for Pineciiff Addition project. Staff Recommendation: Adopt the resolution adopting a policy exempting local residential streets from requirements for traffic control warning signs and the resolution approving Change Order No. 1 for the Pinediff Addifion Proiect. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARWGS A. Hold public hearing and consider authorizing issuance of a home occupation permit and license to operate a massage business at 8045 Joliet Avenue South, and issuance of a Massage Therapist License to Vicki Score/DBA Peaceful Touch, L�C, contingent on conditions listed in Caron Stransky's memo dated 8/31 /05. Staff Recommendation: Hold the public hearing and authorize issuance of the home occupation permit, massage business license and massage therapist license contingent on conditions listed in Caron Stransky's memo dated 8/31/05. B. 1. Hold public hearing on a proposed rural subdivision of a 24.8-acre parcel of land located at 9670 Kimbro Avenue South. 2. Consider approval of the proposed rural subdivision. Staff Recommendation: 1. Hold the public hearing. 2. Adopt the resolution approving the proposed rura! subdivision. 7. BID AWARDS A. Consider awarding the contract for the 103rd Street Storm Sewer Improvements Project to Jay Brothers Inc. in the amount of $194,458.55. Staff Recommendation: Adopt the resolution awarding the contract to Jay Brothers Inc. in the amount of $194,458.55 for the 103rd Street Storm Sewer Improvement Project. SEPTEMBER 7, 2005 AGENDA Cottage Grove City Council B. Consider rejecting all bids for the Highlands Pond Grading Project. Staff Recommendation: Reject all bids for the Highlands Pond Grading Project. All bids surpassed the Engineer's Estimafe of the project. 8. UNFINISHED AND NEW BUSINESS A. Consider setting a date for the 2005/payable 2006 Truth in Taxation Hearing. Staff Recommendation. Set a date for the 2005/payable 2006 Truth in Taxation Hearing. B. Consider resolutions adopting the proposed 2006 budget and the proposed 2005 tax levy collectible in 2006 for the City of Cottage Grove. Staff Recommendation: Adopt the resolufions as presented. C. Consider authorizing an application for a quiet zone at the Inman Avenue/River Acres Road railroad crossing that would include only the existing safety measures. Staff Recommendation: Adopf the resolution authorizing an application for a quiet zone at the Inman Avenue/River Acres Road railroad crossing. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS A. Response to Council regarding tree removai within Xcel utility easements. B. Response to Council regarding zoning controls on utility essential service structures. 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 141343 to 141747 in the amount of $3 032 526.56. 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — C�OSED TO PUBLIC ADJOURNMENT " Agenda Item Submitted 9/7/05 ""Suppiemental Information Submitted 9/7/05