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HomeMy WebLinkAbout2007-06-06 AGENDAITrI'�I�i�7_1 COTTAGE GROVE CITY COUNCIL JUNE 6, 2007 Agenda Updated: June 4, 2007 Persons wishing to address the Council during this meefing are asked to sign the "Public Input Signup SheeY; which is located on a clipboard near the Council Chamber entrance. This information will ard in the accurate pubtication of the official meefing minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7.•30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channei 16. REGUI.AR MEETING - 7:30 P.M. CALL TO ORDER — Mayor RO�L CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. Swearing In Presentation: Police Officer Adam Overbey. B. 2006 Comprehensive Annuai Financiai Report. C. Introduction of New K9 Unit. APPROVAL OF MINUTES A. April 18, 2007 Regular Meeting. B. May 2, 2007 Regular Meeting. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Parks, Recreation and Natural Resources Commission meeting minutes from March 12, 2007 and April 9, 2007. ii. Planning Commission meeting minutes from Aprii 23, 2007. iii. Public Works Commission meeting minutes from March 12, 2007. B. Consider approving the appointments of Sarah Westall and Tony Jurgens to fill vacancies on the Economic Development Authority. Staff Recommendation: Approve the appointments. Sarah Westall would fill a vacancy expiring 12/31/2011, and Tony Jurgens would fill a vacancy expiring 12/31/2009. C. Consider accepting the 2006 Comprehensive Annual Financial Report. Staff Recommendation: Accept the 2006 Comprehensive Annual Financial Report. JUNE 6, 2007 AGENDA Cottage Grove City Council D. Consider approving an interim conditional use permit to allow temporary outdoor sales of fireworks in the Cub Foods parking lot from June 18, 2007 to July 8, 2007. Staff Recommendation: Adopt the resolution approving the interim condifional use permit allowing temporary outdoor sales of fireworks in the Cub Foods parking lof. E. Consider approving a variance to reduce the 30-foot minimum front yard setback to 23.5 feet to allow construction of an addition to the front of the house at 8162 Homestead Court South. Staff Recommendation: Adopt the resolution approving the variance reducing the front yard sefback to allow construction of a front additron at 8162 Homestead Court South. F. Consider adopting a resolution authorizing the acceptance of a grant award from the Hastings Wal-Mart Community Grant program in the amount of $2,000 ($1,000 to the Police Division and $1,000 to the Fire Division) and authorize the money be donated to the Cottage Grove Crime Prevention Advisory Board and Fire Auxiliary. Staff Recommendation: Adopt the resolution authorizing the acceptance of the grant award from the Hastings Wa!-Mart Community Granf Program in the amount of $2, 000. G. Consider accepting donations from 3M ($250) and Mainstreet Bank($125) that will be used to assist funding the FacingRace event the Human Services/Human Rights Commission will be hosting. Staff Recommendation: Adopt the resolution accepting the donations. H. Consider adopting an ordinance amending the City Code related to the Human Services/Human Rights Commission. Staff Recommendat+on: Adopt fhe ordinance amending the City Code. I. Consider approval of Change Order #1 for the Ravine Parkway, 90th Street South, and Keats Avenue (CSAH 19) Project. Staff Recommendation: Approve the change order which provides for additional work to instal! private utility conduits, additional sand for the median, install wood posts, install additional reflective markers, temporary patching, screened planting material, additional curb and gutter on Ravine Parkway, installation of two additional street lights, and a temporary bituminous wedge. J. Authorize staff to contract with Washington Conservation District and members of the Washington County Water Consortium for the shared Water Resource Education Program. Staff Recommendation. Authorize contracfing between Washington Conservation District and members of the Washington County Water Consortium for the shared Water Resource Education Program. K. Gonsider accepting donations in the amount of $1,000 on behalf of the Public Safety, Fire and Recreation Departments for the 14th Annual Youth Safety Camp. Staff Recommendation: Accept donations in the amount of $1, 000 on behalf of the Public Safety, Fire and Recreation Departments for Che 14th Annual Youth Safety Camp. L. Receive information on the status of the City's MSA account. Staff Recommendation: Receive information. M. Consider authorizing staff to accept nominations for the 2007 Green Garden Award and make the Green Garden Award presentation at the August 8th Council Meeting. Staff Recommendation: Authorize staff to accept nomrnations for the 2007 Green Garden Award and make the Green Garden Award presentation at the August 8th Council Meeting. JUNE 6, 2007 AGENDA Cottage Grove City Councii N. Consider awarding the contract for the VFW Utility Improvement Project to Hydrocon, Inc. in the amount of $35,645.00. Staff Recommenda(ion: Adopt the resolution awarding the contract fo Hydrocon, fnc. in the amount of $35, 645.00. Hydrocon, Mc. submifted fhe lowesC of 2 quotes received. 0. Consider authorizing issuance of outdoor event permits to the Cottage Grove Strawberry Fest Committee and the Cottage Grove Jaycees for Strawberry Fest Events, a carnival and fireworks display, contingent on conditions established by the Public Safety, Health and Welfare Commission at their May 29, 2007 meeting. Staff Recommendation: Authorize issuance of the permits contingent on conditions established by the Public Safety Commission at their May 29, 2007 meeting. P. Consider approving tne Washington County Cooperative Agreement with the City of Cottage Grove for the County State Highway (CSAH) 19, CR19A, CR75 and possible new route identification for consultant services for traffic analysis and forecasting. Staff Recommendation: Approve the Washington County Cooperative Agreemenf with the CiCy of Cottage Grove far the County State Highway (CSAH) 49, CR19A, CR75 and possiBle new route identification for consultant services for traffic analysis and forecasting. Q. Consider approving the plans and specifications and establish a July 12, 2007 bid date for the East Ravine Trunk Sanitary Sewer Phase 2, Utility Improvement Project. Staff Recommendation: Adopt the resolution approving fhe plans and specifications and esfablishing a July 12, 2007 bid date for fhe East Ravine Trunk Sanitary Sewer Phase 2, Utility Improvement Projecf. R. Consider appointing Krystal McCalvy to a youth seat on the Parks, Recreation and Natural Resources Commission. Staff Recommendation: Appornt Krystal McCalvy to a youth seat on the Parks, Recreation and Natural Resources Commission. �S. Consider approving the feasibility report for South Point Ridge and ordering the preparation of plans and specifications for the street and utility improvements. Staff Recommendation: Adopt the resolution approving the feasibility report for South Point Ridge and ordering the preparation of plans and specifications for the street and utility improvements. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Fire Department Staffing and Response Times. Staff Recommendation: Receive response. B. Response Regarding Property on Inwood Court South. Staff Recommendation: Receive response. 6. PUBLIC HEARWGS A. Continue the public hearing to June 20, 2007 for the right-of-way vacation for the South Point Ridge development. Staff Recommendation: Continue the public hearing to June 20, 2007 for the right-of-way vacation for the South Poinf Ridge development. JUNE 6, 2007 AGENDA Cottage Grove City Council 7. BID AWARDS *A. 1. Consider rejecting bids for the Jamaica Avenue/Highway 61 Roundabout Project. 2. Consider establishing a new bid date of July 5, 2007 at 10:00 a.m. 3. Consider setting a special meeting date of July 11, 2007 at 7:30 p.m. to award the bid. Staff Recommendation: Reject the bids, establish the new bid date of July 5, 2007, and set the special meeting date of July 11, 2007 to award the bid. 8. UNFINISHED AND NEW BUSINESS A. 1. Consider approving the development agreement with B&C Real Estate Investment for The Preserve at Cottage Grove. 2. Consider accepting the feasibility report and authorizing the City Engineer to prepare the construction plans and specifications for alI public improvements described in the feasibility report. Staff Recommendation: 1. Approve the development agreement with B&C Real Estate InvesCmenf for The Preserve at Cottage Grove. 2. Adopf the resolution accepting the feasibilify report and authorizing the Crty Engineer to prepare the constructron plans and specrfications for all pablic improvements. B. Consider approving the Final Planned Development Overlay (PDO) Development Plan and site plan review of Norris Marketplace, to be located on the southwest corner of Grange Boulevard and Hadley Avenue. Staff Recommendation: Adopt the resolution approving the Final PDO Development Plan and site plan review of Norris Marketplace. 9. RESPONSE TO PREVIOUS�Y RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNGL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 150269 to 150590 in the amount of $1 044 804.74. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. Early Retirement Program. *B. Jamaica Avenue/Highway 61 Roundabout Project. 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT * Agenda Item Submitted 6/4/2007.