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Home My WebLink About2008-01-02 PACKET 12.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 01/02/08 �� •�, PREPARED BY: Engineerinq Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR x + :e :e � � ,r � x x � � � x x � x x � � x :e :e x x � :e :e r: x x � :e :e :e x :e � x x :� � :e � :r x a � COUNCI� ACTION REQUEST: Provide comments on conceptual park building design and concept. STAFF RECOMMENDATION: Provide comments on conceptual park building design and concept. ADVISORY COMMISSION ACTION: �_ _ REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS: � MEMO/LETTER: Jennifer Levitt, December 28, 2007 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Pine Tree Valiey Shelter Design Options ADMINISTRATORS COMMENTS: �� ,�'` ��, �-�� -- /��-.9- r" City Administrator ' ' � _ 2��-�= > Date ��,��,��,��,�,��,��,� COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE MINNESOTA To: Honorable iVlayer and City Council Ryan Schroeder, City Administrator From: Jennifer M. Levitt, P.E., City Lngineer Date: December 28, 2007 Re: Pine Tree Valley Park Building — Concept Review Background/Discussion: The Pine Tree Valley Puk is within the 2008 Pavement Management Area and is programmed to have the existing park building replaced. The new park building was discussed at the Council warkshops in September and October when the scope of the pavement manageuient project was being decided. It was at that time �vhen three different levels of structures were identified: simple shelter, shelter with restrooms or a restroomJwarming house. Counci] provided direction that the building should hace a warming house component alon� with restrooms to serve the neighborhood and existing ice rink at the park. The proposed park building options were presented to the Parks Commission in October and discussions centered on a warming house and shelter. The idea the Commission desired to be explored was to have a multi-purpose facility, one potentially with garage doors as shown in the feasibility report. The garage doors would allow the enclosed space to be heated in the winter, and in the smnmer the doors could be opened for an open pavilion. 1'his concept was ewplared with the architect; please see Option 2. After discussing the design, a number of negative factors surfaced, such as how to prevent vandalism from occurring to the garage doors and extremely poor heating efficiency in the winter. Staff did not feel the garage door concept worked well from a programmin; siandpoint and there was potential for high maintenance costs associated �vith the doors. Also, the key aspect of the building is to serve as a warming house, and if the building could not be cost effectively heated in the winter, then the main purpose was compromised. The nett design concept that stafl� reviewed was Optiou 1. Option 1 had the restrooms which �vere accessible from the outside, a warming area (large with many �vindows), an exterior cold storage for recreational programming, and a covered shclter. 1'his design, along with the cost of the design forced staff to focus on the critical elements that the shetter must have. The critical elements included: 1. Reduce square footage to reduce cost. 2. E�terior access to restrooms to allow ihem to be opened during the day, locked at night. This is a concept new to ihe City. 3. F�terior restroom doors must be visible and easily monitored to ensure that doors are not propped open and damage done to restroom. 4. Exterior restroom doors to be covered to prevent snow from collecting at threshold, potentially causing damage to restrooin. 5. 'Ga 8. 9. 10 Provide for a shelter for one or two picnic tables. Park does not have any covered picnic tables. Pruvide for a warming area to serve 40 individuals (3�'x 25'). ;VI/W restroom only one stall. Provide windows for ventilation. Steep roof pitch to reduce vandalism. Building near the e�isting location to reduce va�idalism and reduce cost of utility extension. 11. lv'o windows in direct line of 13re from hockey pucks. 12. Orientation of building, especially related to covered area and restroom doors must be highly visible from the road. l3. �3uilding materials must meet the City code requirements. Now that a more specific list had been created, the architect took those ideas and produced Option 3. Option 3 has a simple floor plan ihat meets the objectives above and has a steep roof pitch to allow the mechanical systems to be placed in the attic space to reduce the square footage of the building. The larger attic space would also have allo�ved for stora�e of recreational programining items and other miscellaneous items related to the park. :Vlodifications from Option 3 to Option 4 include: plumbing chase doar moved to under the shelter of the patio, adding �vindows in the restroom to allow for natural ventilation in the summer, upgrading the materials on the building to meet code requirements, removing the commercial grade windows and utilizing residential style double hung to provide easy opening mechanism and retaining the vaulted ceiling in the warming area to reduce damage to the ceiling from sticks and helping to keep the small spacing feeling large. Option 4 has 6:12 pitch which matches more closely �vith the neighborhood houses. The reduced roof does not allow the additional storage desired, but still allows for the mechanical furnace unit to be installed in the attic space, which keeps the footprint of the building smaller. The covered shelter will allow for two picnic tables to be placed underneath, and in a rental situation more tables can be provided for the interior. The janitor area provides for a mop sink and storage of restroom materials. The floors will be concrete with no finishes. The purpose behind the upgraded building materials is to make the park building compliant with today's code requirements. For example, a developer would not be allowed to build a concrete blocked building, why should the city be allowed to build something less. The esisting Pine Tree Valley Park building has 1296 s.£ The proposed building with the restrooms and �varming area has 782 s.f. and the shelter is 2'72 s.f. 'I o aid in understanding tl�e square foota�e proposed for the new building in reference to other buildings in the City, please see the chart below: Park Building Square Footage Comparison Park Building Size (sf) Shelter Size (sf) Total (sf) Woodridge 1444 676 2120 Hearthside Highlands Kingston Lamar Community Hall Oakwood Hamlet New PTV 8ldg 952 952 705 616 930 NA 1200 782 336 336 1410 264 NA 756 600 272 1288 1288 2115 880 930 756 1800 1054 The curreut engineers estimate breaks down as follows: Engineers Estimate: PTV Building (Brick/Block/Hardy Plank) Structure General Conditions t LS A- Substructure Structural Slab on Grade 800 SF A- Substructure Foundation Wail and Footings 140 SF B10 - Superstructure Single-Story Superstructure 800 SP 82010-ExterarWalis Sidmg 400SF B2010 - Exterior Walis Brick Veneer Walls 1100 SF B2020 - Exterior Windows Steel Windows 155 SF 62030 - Extenor poors Door Assembiy 1 LS 630 - Rooflng Shingled Roof 1800 SF C1010 - Partitions CMU Bbck Walis 200 SF C1030 - Fdhngs Restroom Accessories 1 SF C3010 - Wall Finishes Epoxy Finish - Maximum 450 SF C3020 - Floor Finishes Sealed Concrete 800 SF C3030 - Ceiling Fin�shes Painted Ceiling 760 SF C3030-Ceiling Finishes Painted Gyp 200 SF D2010 - Plumbing 1 LS D3040 - HVAC 1 lS D40 - Fire Protection 1 LS D5010 - Electncal 1 LS CoMractor Overhead/Protd Exishng Park Butlding Demo Des�gnlConstruction Services Legal/Fiscal Fees Communications (phone,secunty) Advertismg/Printing Contmgency Total 8 $ S $ S $ $ $ $ $ $ S $ $ $ $ S S $ 19,674 40 7.64 16.38 8.89 7 90 36.15 56 07 9, 844.64 11 00 13.17 3,304.80 5 49 4it 2.53 8.62 23,282 17 29,576 00 24.00 8, 592.00 19,674 40 6,112.00 2,29320 7,112.00 3, I6� 00 39, 765.00 8,690.85 9, 844.64 19,800.00 2,634 00 3.304.80 2,470.50 3,288.00 1, 922.80 1,724 00 23,282 17 29,576.00 24.00 8,592.00 $ 9,837 20 $ 3,500.00 $ 32,100.00 $ 4,500.00 $ 500 00 $ 7,000.00 $ 1'1,500.00 $ 256,207.56 The engineers estimate is higher then the 5210,000 that was referenced in the feasibility report, primarily due to the upgrade in materials from a concrete block building. The funetion and purpose of the building have not changed during the design development and the actual square footage of the proposed building is less than the existing. The site plvl for the project has changed from the original concept for three reasons: cost savin�s for utility extensions, impro��ed visibility for security and reduced cl�ance of stray pucks hitting the building. The site plan utilizes some of the same design elements as the new parking lot off 80 Street in the northern part of Pine '1'ree Valley Park. such as the circular coucrete patio area. The new site plan allo�vs for a trail connection from the new parking off Indian Boulevard, to the building and then beyond to the play area. This will rnake access to the play area ADA accessible, which it currently is not. Additional parking stalls have also been added to the e�isting parking lot to help reduce the volume of on-street parking. The e�istin� trees that serve as a buffer are proposed to remain and additional trees to be added to provide additional shade to the trail, building and seating area at the play area. Li;;hting is proposed to be via wali pack units on the building, e�isting street lights and existing hockey rink ]i�hts. No additional lights are proposed. The schedule for the project is as follows: 1. 1/2/08 Council to approve concept and provide coimnent on the plan. 2. 1/14/08 Joint Plannin� Commission/Parks Commissiou Vleeting (approve concept layout, site plan, building materials) at 7:00 p.m. 3. U14/08 Neighborhood Meeting at 6:00 p.m. 4. 1/16/08 Approve SEF3 architectural contract and authorize pla�ts and specs. 5. 2/20/08 Council approves plans and specifications and sets bid date. 6. 3/20/08 Bid project. 7. 4/3/08 Council awards project. 8. 4/21/08 �otice to proceed. 9. 8/1/08 Substantial completion. 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