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Home My WebLink About2008-01-02 PACKET 04.E.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 1/2/2008 e PREPARED BY: City Clerk Caron Stransky ORIGINATiNG DEPARTMENT STAFF AUTNOR ��,��,�,��,��,��.��.�� COUNCIL ACTION REQUEST: Consider designating the South Washington County Bulletin as the City's Official Newspaper for 2008. STAFF RECOMMENDATION: Designate the South Washington County Bulletin as the City's Official Newspaper for 2008. The 2008 rate is $11.23 per column inch. SUPPORTING DOCUMENTS: � MEMO/LETTER: Mema from Neil Belscamper; Letter from RiverTown Newspapers . ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATORS COMMENTS: _.�" � (p / ' ' l �.Z+'Lm �GJ Y � �� ( i �� v Lh � /` City Administrator ' Date * W %' %' :F Y: * 'k �F * k :Y �F * k k k 'k k * * * * * * * * * :F �k * :F :F k * :t :F :F * :F :F :F * * %� * * * COUNCILACTION TAKEN: APPROVED ❑ DENIED OTHER . G\clerk\City Counal\Council Achon Forms�2008�P.ction Form-Official Newspaper.doc �e CITY OF MINNESOTA To: From: Date: Subject: COTTAGE GROVE Honorabie Mayor and City Council Members Neil Belscamper, Administrative Assistant December 27, 2007 Designation of Official Newspaper At the first regular meeting of each year, Minnesota Statutes 331A.06, requires the City Council to designate a qualified newspaper of general circulation in the City as its "official newspaper" for the pubiication of ordinances and legal notices. To be qualified, a newspaper must: 1. Be printed in Engiish, in a newspaper format, and in a column and sheet form equivaient in printed space to at least 1,000 square inches. 2. It must be distributed at ieast five days each week if it is a daily paper. But in any week in which there is a legal holiday, not more than four issues of a daily paper are necessary. 3. if not a daily paper, it may be distributed twice a month with respect to the pubiishing of government public notices. 4. In at least half of the issues each year, it must have no more than 75% of its printed space comprised of advertising material and paid pubiic notices. 5. In aii of its issues each year, 25°/o (if published more often than weekly) or 50% (if published weekiy) of its news columns must be devoted to news of local interest to the community it serves. 6. Not more than 25% of its total non-advertising column inches in any issue may be whoily duplicate any other publication, unless the duplicated material is from general-news services. 7. It must be circulated in the local political subdivision which it purports to serve, and either have at least 500 copies regulariy deiivered to paying subscribers or have at ieast 500 copies regulariy distributed without charge to local residents. 8. It must have its known office of issue established in either the county in which it lies (in whole or in part), in the city that the newspaper purports to serve, or in an adjoining county. 9. The newspaper must file a copy of each issue immediately with the state historicai society. 10. It must be avaiiable at single or subscription prices to any person or other entity requesting the newspaper and making the applicable payment, or be distributed without charge to local residents. 11. It must have compiied with all of the above requirements for at least one-year immediately preceding the date of the notice of pubiication. 12. It must publish a sworn U.S. Post Office periodical-class statement of ownership and circulation. This must be done befit✓een September 1 and December 31 of each year. As an alternative, the newspaper may publish a statement of ownership and circulation verified by a recognized independent circulation auditing agency covering a period of not less than one year, ending no earlier than the June 30 preceding the publication deadline. 13. It must submit a filing to the secretary of state containing the newspaper's name, address of its known office of issue, telephone number, and a statement that the newspaper has complied with ali of the above requirements. The filing must be made after the publication but before December 31. The filing must include a$25 filing fee. RiverTown Newspapers has submitted a request that the City Councii consider designating the South Washington County Builetin, 7584 80`" Street South, Cottage Grove, MN, as the City of Cottage Grove's official newspaper for 2008. RiverTown Newspaper has increased their rates from $10.70 per column inch in 2007 to $11.23 per column inch in 2005, a 5% increase. The maximum rate increase allowed under Minnesota Statutes is 10%. Staff recommends Councii designate the South Washington County Bulietin, 7584 80` Street South, as the City of Cottage Grove's official newspaper for 2008. Rive�Tovvn Newspape�°s Stilfivater Co�ir•ier• 181� Na'th�nestern Avcnuc SI11hValcY, NIV SSUg? (651)d19--0366 u�iru ctilh�ntereutmtrr ronr December 26, 2007 Lnke F.ln:o I,eader I R I S Nordiwes[zrn Avenue Shlhvuter, nSN $Sp82 i651 V77-i830 n�ivw lnkcelmolenAer.ronr {i'oor/b�n�� Btelletin R42p ('rtp ('entre Dnve bVoudbw'y.61N j5125 (G511730-a007 u�ivir �voodGun'Gullenn cmn SoutL 6Y'ashington Can¢ty B�dletiu �;s� - su°� so-eec sou�n CottagcGruve,hiN 55Ut6 1651) 35�1-3�1?3 xtrn ru cGulle7m rom South Washington County Bulletin and Woodbury Bulletin 2008 legal notice rates: We would like to take this opportunity to thank you for designating the South Washington County Bulletin/Woodbury Bulletin as your legal newspapers for the past several years. Once again, we look forward to partnering with you in the year to come. The following is the 2008 rate for publication of legal notices, effective with the January 2, 2008 edition: $11.23 per column inch The deadline for legal notices remains 4 p.m. lhe Wednesday priar to publication. We request legal notices be sent by e-mail to legals@waodburybulletin.com. The request for publication should inclucie the dates the notice should b� published, and a contact name and number. Thank you for your consideration. If you have ar�y further questions, please call (651) 730-4007. Sincerely, Diane Beedy Legal Coordinator