HomeMy WebLinkAbout2008-01-02 PACKET 04.I.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # � �
DATE 01/02/08 •
PREPARED BY: Enqineering Jennifer Levitt
ORIGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST:
Approve the plans and specifications and establish a March 6, 2008 bid date for the 2008 Seal
Coat Program.
STAFF RECOMMENDATION:
Recommend the Council adopt the resolution approving the plans and specification and
establishing a March 6, 2008 bid date for the 2008 Seal Coat Program.
ADVISORY COMMISSION ACTION:
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PLANNING
PUBLIC SAFETY
PUBLIC WORKS
PARKS AND RECREATION
HUMAN SERVICES/RIGHTS
ECONOMIC DEV. AUTHORITY
SUPPORTING DOCUMENTS:
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APPROVED
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REVIEWED
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� MEMO/LETTER: Allan Larson, November 27, 2007.
� RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: Seal Coat Area Map.
ADMINISTRATORS COMMENTS:
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fCity Administrator '
DENIED
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Date
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COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER
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RESOLUTION NO. O8-
RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND
ESTABLlSHING A BID D.4TE FOR THE 2008 �EAL COAT P130GRAM
WHEREAS, plans and specifications have been prepared in accordance
with the City standards and specifications for tne 2008 Seal Coat Program; and
WHEREAS, the City Engineer has presented such plans and
specifications to the City Council for approval.
NOW THEREFORE BE IT RESO�VED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, as follows
1. Sealed bids will be received in the office of the City Clerk until 11:00
a.m. on Thursday, March 6, 2008.
Passed this 2nd day of January, 2008.
Sandra Shiely, Mayor
Attest:
Caron M. Stransky, City Clerk
TO: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
FROM: Allan Larson, Engineering
DATE: 11/27/07
RE: 2008 Seal Coat Program
Approve Plans and Specifications
Establish Bid Date
BACKGROUND:
The 2008 Seal Coat Program is located in three ( 3) main areas of Cottage Grove.
AR�A — 1 West Draw Area; norih of 80`�' Street and west of Hardwood
Avenue.
AREA — 2 Old To�vn Area; norih of 77 Street and east of Lamar Avemie.
ARE:1— 3 Pine Coulee Area; south oP TH 61.
Seal coating is a common preventive maintenance activity in Miunesota perfonned by
most cities, counties, and Mn/Dot districts.
The primary reason to seal coat a bituminous pavemeut is to protect the pavemcnt from
the deteriorating effects of sun and water. When ihe pavement is exposed to sun, �vind
and water, the bihmiinous hardens, causing the pacement to become more brittle. As a
restilt, the pavement will crack because it is uuable to bend and fles when cxposed to
traffic a�id temperature changes. A seal coat combats this sihiation by providing a
waterproof inembrane which not only slo�vs down the hardening process Uut also helps
the pavement to shed water, preventing it from entering the gravel sub-base material.
DISCUSSION:
Plans and Specifications
Plans and specificatious have been prepared in accordance with the City's standards and
specifications. �I71e engineers estimate for this improvement is $318,000.00. Funding for
this project will corne from the City's General FLmd as outlined in the cuirent CIP and
2008 budget.
Bid Date
A Mard� 6, 2008, 11:OOAM bid date ofFers ample time to provide tl�e legal advertisement
and notifications to contractors.
RECO:VINIF,NDATIO�:
lt is recommended the Council adopt t17e attacl�ed resoliition appi the plans and
specifications and establishin� a March 6, 2008 bid date far the 3008 Seal Coat Program.
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