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Home My WebLink About2008-01-16 PACKET 04.E.REQUEST OF CITY COUNCIL ACTION COUNCI� AGENDA MEETING ITEM # � DATE 01/16/O8 PREPARED BY: Public Works les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR �.��.��W��,�«�,,,�� COUNCILACTION REQUEST: Consider awarding tennis and basketball court resurfacing project to C&H Sport Surfaces who submitted the lowest of two quotes received. ' :.. •1 �� • Award contract to C&H Sport Surfaces to repair/resurFace the tennis and basketball courts at Highlands, Hearthside and Peter Thompson Parks for a total cost of $12,460.00. BUDGET IMPLICATION: $11,600.00 BUDGETED AMOUNT $12,460.00 Parks Maint. Budaet ACTUA� AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION: ❑ P�ANNING ❑ PUBLIC SAFETY ❑ PUB�IC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ DATE REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS: � MEMO/LETTER: Les W. Burshten, December 31, 2007 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ LEGAL RECOMMENDATION: � OTHER: Quotes from C&H Sport Surfaces and The Tennis Court Doctor ADMINISTRATORS COMMENTS: DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ��. L�-� ,.°� /` f�' City Administrator Date ��.��.��,��,��.�� COUNCIL ACTION TAKEN: �APPROVED ❑ DENIED ❑ OTHER CITY OF COTTAGE GROVE MINNESOTA To: Honorable Mayor and City Council Ryan Schroeder, City Administrator _,;�,� From: Les W�'�Grshten, Director of Public Works Date: December 31. 2007 Subject: Tennis and Basketball Court RepairlResurface Background Quotes were received from C&H Sport SurFaces, Inc. and The Tennis Court Doctor to repair/ resurface the tennis and basketball courts at Highlands, Hearthside and Peter Thompson Parks in 2008. C&H Sport Surfaces submitted a quote of $12,460.00 and The Tennis Court Doctor's quote was $13,823.00, despite a$600.00 deduction for Peter Thompson Park. Recommendation Award the contract to C&H Sport Surfaces, Inc. to repair/resurface the tennis and basketball courts at Highlands, Hearthside and Peter Thompson Parks for a total cost of $12,460.00. C& N Sport Surfaces, Inc. TIM CARLSON 108 SOUTH MAIN ST. P O. 80X ?9 ; LONSDAI.E, MN SSOd6 PHONE 50�-744-23�'4 FT?: 507-'44-552 i November ] 1,2007 Attn: Greg Niles City of Cottage Grove: Public Works Dept. 8635 West Point Douglas Road Cattage Grove, MN 55016 Since 1970 �� ) \ QualihandnenrnCvhdin ' RE: REPAIWRESURFACE OF TENNIS and BASKETBALL COURTS @ HIGHLAIYDS, HEARTHSIDE & PF,TER THOMPSON PARKS FOR 2008 YROPOSCD WOCtH 7'O AF. DONE: - Power spray/hydro wash entire court surface to remove loose materials, dirt and debris etc, that have accumuIated over the yeazs. - Washing the surface enhances tlre bonding of the new surface application. - High-pressure blow surface of loose materials, dirt, and debris. - Tack necessary areas with CSSI H oil to enhance bonding of new surface application. - Patch anci blend low areas of depth, ("birdbaths"), to existing surface. - Clean, sterilize and fiil cracks usin� an acrylic crack filler and blend to surface. - Apply (2) black, sand fortified, acrylic blended filler coats over entire aspl�alt playing surface acwrding to manufacturer's specifications. These coats provide a smooth, uniform playing surface. - Apply (2) textured, acrylic color coats over the entire asphalt-playing surface according to manufacturer's specifications. - Upon curing apply 2" regulation white playing lines. *A water source will be needed near project location. *Sprinkder Systems to be off at project location. *One-year manufacturer's warranty Total cost to complete Highlands Park (2) tennis courts, approx. I440 S.Y (calors: It. greenldk. green) ...........................$5,585.00 Total cost to comptete Hearthside Park (1) tennis ct. and (2) basketball caarts approx. 1440 S.Y. (colors: It. green/dk. green}.�5,675.00 - Total cost to complete Peter Thampson Pazk (1) basketbalt court (colors: light green) ................................................$1,200.Q0 Total to completa all projects ................................................................................................................. $12,460.00 IiT9�TE: Pro_9ect cost quoted a4 2007 prices to be completed sumener of 2Q08. AccepHSnce uf ProposaL'Phe aM�ve prices aad speciticalions are s�lis4'aseory flnd are hcreby accepted. Yov are authorized 8o dn the work as speci8ed abo��e. Payment is to be mxde svithin 36 days of project compietion. An inlerest ruQe of IS% will be added to alI accounts t6at ezceed the 30 day project eompletlon date. Any eollec9ion costs/tees due to nonpaymee�t are to be paid by (he cusfumer. I:pon accepiance, the surFaee may be played on. Date:/�/�' / C7`j Aat6uriaed Signaturc: ¢ .Z.wsw ) 'I l. it" , (A si�ned contract or PO# is requieed tu beQin wor n[his p�o.jep� C� NOTE: We reserve the right to withdraw this proposal if not accepted within 15 days. C& H Sport Snrfaces, lnc. is fuily insured and bonded for your project and will issue a certificate of insurance upon request. If you have any further questions, ptease contact Tim at 507.744:2824. Thank you, �`�� .--� / � .�-�---°� `�.� � G�'�`3�2%w'"1 Tim S. Carlson C& H Sport Surfaces, Lnc. ^ TENNIS COURTS • ARTIfICIA� TURF COURTS • RUNNING TRACKS m BASKET[3ALL COURTS � SNOWPLOWWG • Dec 03 07 0'1:12p The Tenns Coud Dodor 7635457946 p1 ' ' 1 � 1 1 COTTAGE GROVE PA.RKS 12-3-07 rm t;aF� rrrr Fc RECAEA730NAL SURFACERS WtLL £UIiNISH ALL MATERIALS. LAeORAND APVT Vltl�R RFCfiRFAf�tAtf: pXPPRiFN(^F A1Si'l KTIf)W h'nW'IY1 Tln Tf7F Rf.1i.7?WiNf Wn�{j(; � 1. CLEAN &. SCRAPE EXISTING TENNLS! BASKE'f6AI.L COURT SURFACES: 2. POWLRWASASIJRPACF.ASNEEDED: ROT-MAX NOZZC.ES &/or SURFACE Ci.EANEAS R'II,L BE USED ° owner to provide water 3. CLEAM AND FII,L CRACICS. ( xrylic filler ) 4. PROV[DE ONE BIRD HATH APPLICATTOTy TO IAW AREAS ON TENNIS BASKE'ISALL COIIR'C .THIS APPL[CATION WILL HF.LP LESSEN THG PONDIMG WAT&R BUT W[LL NOT ELtMINATE TH& STANDiNG WATER - AT HIGFILAND PARIGS'7'ENNIS COI)RTS: PATCHING WILL BE ASPHALT R7'FH MILLED TIEdNS: 21 DAY CORE TIME BEFORE SURFACING 5. AYPLY TWO (},CJt}R_dC NE$URFAC COATS OVER EN't(RE T&NMS / SASK57BALL COURS 4URFACE. THIS PROCESS PROVILES T(� SURFACF, L7N[FOAMPtY.@ AC15 AS AN SONDWG AGEN1' FOR SUCCESS1Vfi ACRYLIC WATS. THESE COATS DAY E{ARDER HOLD MORE SAND & W[LL NOT S�K OR PEEL AS DO ASPHALT EMULSION COATS. 6. APPLY ONE $AND FORTIF[F.D ACkYLIC CO[AR 4'O�T OVER EN'IYRE TE*INIS / BASKETBALLCOURT SUItFACE.7H25 PROCESS PROV[DES TF%'fURMG VIASILECA SAND RESqLTING IN IN-DEPTtf COLORING. ( COLOR : bnnis :]Vdr greeo - b-ball : geen ) 7. APPLY ONE ACRYLIC TOP COA, OVER IIVl'IItE TENTIIS/ BASKETHALL COIJRT SURFACE. THIS PROCESS PROVtDES THFi SURFACES F?URABII,I'fY & LONGEV ('f'Y. 8, TAPE & HAND PAIN'1"1'EIE PLAYtNG LiNES TO REG[SI.r\7fON. FOR THE SUM OF: E�ART,�'SIDE PARK: S 5, 113.00 H[GIILANDPARK: S6,d60.00 ' � PE7'ER TfYOR1PSON PARK : S 2, SSA00 * dedac4 S 600 if one other park cecepted RECREATIONAL SUREACERS PROVmES THE CRAFTSMANSf� NECESSARS FOR THE PROPER INSTALLATtON OE Flt7..L ACRY4IC TE'NNTS COIIRT SIJRF'ACES. UNDER NO CiRCUMSTANCE WILL ASPHALT F.Mi7I..SIONS ( e15tc 5D ) BE USED DUE TO ITS UNRELIABLE NA't(3RE ( BUBBLES &. PEF:I.ING IN THE SECOND Y6AROF USE ). DLB TO DiJR CI.IMAT'E (treese / r6aw� S7RUC7'URAL CRACKS WII.L RE�OP6N. THERE IS NO KNOWN hIF7'HOD TO PER.MANENTLY SEAL TH[S TYl'L+ OF CRACK PLEASE 5[GN THE A$OYE PROPOSAL ANB SEND / FAX TT BACK SO C CAN SCHEDULE YOUR FULL ACRYLIC SURFACING FOR SPRING 2008. QUOTE GOOD TII.L 72d5-07 Q17dL SiAiF'ACF�SS - Z 2006 Y�I2 W AV £dH¢/E NORTN • Nffi�IK6'AP07d9,1� WE501'A b5441 Fexirso�: Tss-sasasae raosm.ts: sas�soi-axsa�