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Home My WebLink About2008-02-06 PACKET 04.O.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 2/6/08 ° 9 PREPARED BY: Public Works Les Burshten dRiGINATiNG DEPARTfviENT STAFF AU�HOR �.«��,��W��,�,�>�� COUNCIL ACTION REQUEST: Consider approving the quote from Asplundh Tree Trimming in the amount of $48,291.00, the lowest of three quotes received, for the 2008 Tree Trimming and Clean Up Service Contract. STAFF RECOMMENDATION: Approve the quote from Asplundh Tree Trimming in the amount of $48,291.00 for the 2008 Tree Trimming and Clean Up Service Contract. BUDGET IMPLICATION: $50,600.00 BUDGETED AMOUNT ADVISORY COMMISSION ACTION: ❑ PLANNING ❑ PUBUC SAFETY ❑ PUB�IC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICESlRIGHTS ❑ ECONOMIC DEV. AUTHORITY ❑ SUPPORTING DOCUMENTS: •• $48,291.00 Forestry ACTUAL AMOUNT FUNDING SOURCE REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ � MEMOlLETTER: Ailan �arson, February 4, 2008 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAI. RECOMMENDATION: � OTHER: Quotations from Asplundh, Blue Chip and S&S Tree and Horticulture Specialists ADMINISTRATORS COMMENTS: `�, �x'l� � �Lre�O°r� �'��f / a8 �� in' r Date � City Adm istrato 'k * k * R * * * * :F * 'k 'k :F W Y: * 'k 'k 1t/k * 'k R k * * * * * R * h 4 * * * :k k * * Y * :k :F Y: rt :k COUNCIL ACTION TAKEN: �APPROVED ❑ DENIED ❑ OTHER Memo Date: 2/4/2008 To: Les Burshten, Director of Public Works From: Allan Lazson RE: 2008 Trcc Trimming and Cleanup Service Contract BACKGROUND: Public Works Forestry, attempts to maintain a five (5) year tree trimming rotation of the City boulevard trees. With this years Forestry Budget of $50,600.00 (Budget Item 4305), Public Works had to eliminate a portion of the City from this years rotation, to try and stay within ihe budget (Forestry/Engineers Estimated $45,500.00 cost for 2008). The eliminated section lies south of 95`�' Street, cast of Hadley Avenue, and norih of 100`�' Street containing approximately 249 trees. This area will go into 2009 budget rotation. DISCUSSION: Public Warks received three (3) quotes for the 2008 Tree Trimming and Cleanup Service Contract on February 1, 2008. The following contractors supplied a quote for the 2008 Tree Trimming and Cleanup Service Contract: B1D TABULATION SHEET Trce Diameter s��- lo 11 "- ?0"' ? 1 "- 30 30" plus NumUer of Asplundh, Inc. S&S Trees, Bhie Chip, Trees Inc. Inc. 261 � 5,481.00 � '),830.00 ' $ 6,525.00 713 $ 33,46-4.00 $ 42,720.00 '� $ d6,992.00 113 $ 8,176.00 9 � 1,170.00 $ 9,520.00 $ 8,848.00 $ 1,125.00 $ 1,350.00 ToT.aL $ �}g,291.00 $ 61,195.00 $ 63,715.00 Thc apparent low bid is Asplundh Tree at $ 48,291.00 CONCLUSION: Please place this on Uze February 6, 2008 Council Agenda for consideration and adoption. I 2 Qtro�rn'CtON Fort'[�xe�L'!'RTM�sf�JG ANf� c��.�h�Ul� 1VumEsea�o4'Trees �nst ,�,(� r 21 . 0 0 712 47.00 �,)? 73.00 0 130.00 'I'he unders�gnccl, bein� Cumiiiar with your locnl condilians, hcivin�; madc tiie iield ii�4�ection4 �ind invesii�;afions deemed nccessary, having studied the s�ecitications for [he work ttnc( being f�tmilittr witii ull i'�ctors und ather condiHons affecting the work aa�d cc�si thereof, hereby proposes to furnish edl I�sbor, loals, �77ateriais, skills, equi��ment, And �II else necessary lo cnmpleta the projea in accordtmcc wi�h �he I7etnilecf Speci6ic�tinns for 7'ree Trimming �nd Pruning, oi� file wiih the llirectnr ol' Public Works, $635 West Point }�ougius Ro�ci Sciuth, C'oY1fl�e Grove, MinncsotA 55� 16-33 I B. Price c�tasct:atiuea: (quole includzs aE! of t.he tre�s in Che a,rea specified) �isar'eter �tnas R"-10 ti 21 "-3�> 30" plus 'P�7",4J., 7'ntui 5.481.00 33,464. 8,176.00 1,170.00 48,291. Tirrae fn�° T�er4'oran�aeace: T37e City desires to h�v� the work bvgin 1s soon EGfter 1°e�iruury 1 t, 2UOR �t� rtxssiblu aiid to hmve che work co�nple[ed by Masch 27, Date availatbic to eommence work Date work �vill be completed: City of Cot'Lu�;c; Crrove, Minnesnts Z00�. '[he w7cler�ibncd proroves as i'ollnws: . Februarv 11, 2008 March 30, 2008 Pec�'mrnnsance ��r�ei P�svanent @�ondw The unciersigned witi provide the City with per(ormaztce and pflymenc bonds as required by Minnesotu Statutes, Szetion 574,26 nt tha tiene � cc�ntraeY is exeeuced, or, if anprovcd by the City, with un arrevocabfe b�nlc fetter of credit in iieu o'P che rerformence boi7d, tas perniittad by Mir�nesota, StAtutes, Section 574.26i. 1�acuraenee T'he undersigned wili provic9e proof�o'f insur�ne� i« C.ity �t chr time a contract is executed ltt Nt;L'OCCIc'ltiCL' with the insurance requirement� provideci by City in its requesl i'or qunt�l.ion. No bidd�r may wicirodruw the bid within thirty (30) clays �.fier the schedL�led closin6 cime for the receipt of 6ids. Tfie City Council of Cot�3ge Grove reserves th� right to reject, ¢ny cmd alf bid4 aa�d ta waiva inforn�uii[i�s. Mait, !'ax or deliv:r q�rolt lu: Cily o�C+�lluge (imvc I'u61ie WorFS U�Pnrtmc��i nnn: nlian Livx,n N635 Wcs[I'[ Dnugla+RowiSnu[h l'oUUg: CruvC, MN $$016 FmcNo 65�+i5N-C�CIKO ! �`T `-s '�'-.�r` �"''} '' N Res��eetfulfy submitfed Keith D. Erickson (A corpor�3tion {An Individual (A 1'nrtnership) QUOTATION FOtZ'1'P.�F TRIMMING �1ND CI,F-.ANiTP City of Cottage C'n'o��e, Minnesota The undersigned, beiug {amiliar wilh your local conditious, having made the field inspectiuns and investigations dec�ned necessary. having studied the specifications for the work and being tamiliar with all Factors and other conditions affecting the wur]< and cost tlrereo£ hereby proposes to fizrnish all labor, tools. materials, sl:ilis, equipment, and ail else necessary to compleie the pro,jeci in accordance with the Betailed Specifications for Tree Trimming and Piuning. on file with the Director of Public Works, 8635 Vdest Point Douglas Road South, Cottage Grove, Minnesota 55016-3318. �rice puotation: (quote indudes all of the trees in the area specified) d3iameter Class 8'�-10 11"-?0" ��., j �. e 30" plus �'��E�lp. Neeenber of'�'rees �61 712 �� 9 Cost "�'o4a9 � �' �=� � � 3�^� `t � � $ / ( � � C °, � �f�(,t, 7;2c; � ,j(� .�."�- �7� l: �—d-. �e_—a.� � ,�;AC;".' nr �� .F hl' `�` C y+ -' � %+t '�'ime for k'erformamce: The Cit}' desires to havc the work begin as soon after Febivaiy 1 f, 3008 as possible snd to lzave the work completed by Marcl� 37, 2008. The undersigned proposes as follows: Date available to canuncnce work: ,�1 f`dy'�� ,§" Date �vork will be completed: f! !S�t �� Perforasaanse anai fl':a��ment �$onds The undersigned will provide the Cit}- with performance and payment bonds as required by Mi�mesota Statutes, Section 574.�'6 at the time a coillract is esecuted, or, if approved b5- the City. with an irrevocable bank letter of credit in lieu of ihe perfoimance band. as p::nnitted Uy Minnesota Statntes, Section 574.?61. �nsurance The undersigned will procide proof of insurance to City at the time a contract is ekecuted, in accordance with the insurance requirements provided b} Cih� in its request for quotation. No bidder mau withdraw the bid within thirty (30) days afler the scheduled closing time for the receipt of bids. The City Cotmcil of Cottage Grove reserves the right to reject any and all bids and to waive infonnalities. \1ail. fax or detn•cr yuute to: Cit}� of Cottagc Grove Public Works Deparhvent Arin: Atla�� Larson 863� We�t I't. Dougl:vs 12o�d Soutli CoHage Grove, \4N 55016 Pax No 651-.95g.ti080 Respectfully submitted —��--. _ ��A corpoi�ation . (Aii Individuai (A Parinership) ��.� �"t<'u. /�e�i7,e.1�T,v:/ S�,c-: r-:lrs`"� 7�G/�. 'Vame � f�G- S �/u; �!-,:a,., ��.� � ( .y- 7 / -_ (,7 . �7.1t J !. � c+-.. f p�$Y'A�i� � JC �� J QUC3"I'A'[I()N PORTRI;E TRIMMINGl�.ND C.LEANL'P Citv of Cottage Grove, Mimzesota The undersigned, being familiar with your local conditions, having made the field inspections and investigations deemed necessary, having studied the specifications for the �vorlc and being familiar with all 1`actors and other conditio�is affecting the work and cost thereof herehy proposes ta furnish all labor, tools, inaierials, skiils, equipment, and all else necessary to complete the project in accordance with t1�e Detailed SpeciCications for Tree Trimmiug and Pruning, on Pile with the Director of Puhlic Works, 8635 West Poiut L7ouglas Road South, Cottage Gmve, Mitmesota �5016-3318. grice paar�tation: (quote iucludes all of the trees in the area specifiedl ISia'sneter C'➢ass 8"-10 l 1"-�p ., �°'-30� 30" plus 'E'Q'I'AL Ncaeaqber of'b'a 361 712 t 1? 9 C'ost 'Total � !� �.c � ��, c > , tt,� , s � c4<iL,� � -� �- � ,� ��.��` ��,-p $ '�sc.�° �, -` 7i.�. � s -�- y� o T.A X lg � / �� Time for �ea°foa�anance: The City desires to have the work begin as soon after Februar}� 1l. 3008 as possible and to have the wark completed by Mu'ch 27, 3008. The undersigned �roposes as follows: Bate available to commence work: r'�b�,E� � Date work will be completed: �� -r��~ 3 ° Y ` ��-g ;��cd pay�meng l�onds The undersigned will pruvide the City with performance and papment bonds as reyuired by Minnesota Statutes. Section �74?6 at ihe time a contract is e�ecuted. or, if approved by the City. �vith an irrevocable b� letter of credit in lieu of the performance bond, as permitted by Iviinnesota Statutes, Section �7�?6l . In�urance The undersigned will provide prooF oi' insurance to City at the time a contract is e�ecuted. in accordauce wiih .he insurance reyuirements provided by City in its requ�si for quotation. No hidder may withdraw the bid withiu thirty (30) days after ll�e scheduled closing time for the receipt of bids. The City Comlcil of Cottage Grove reserves the right to reject anp and all bids and to waive informalities. D1ail, fa� or delrver quuie io� Cih� of Cottsge Grovc Puhhc Wurks Depanment Atm: Allan L;uson 8635 West Pi. Uougla, Road South Cottage Grove, N1:� 55016 ra� no. 651-J58-6080 Respectfully submiried � �4 t��r."—�1�.> Name .-------. dA cor�oratio� (An Individual (A Partnership)