HomeMy WebLinkAbout2008-02-20 AGENDA, �,
COTTAGE GROVE CITY COUNCIL
FEBRUARY 20, 2008
Agenda Updated: February 15, 2008
Persons wishing to address the Council during this meeting are asked to sign the "Public
Input Signup SheeY', which is locafed on a clipboard near the Council Chamber entrance.
This information will aid in the accurate pubtication of the otficial meeting minutes.
OPEN FORUM - 7:15 P.M.
Persons may address the City Council on subjects thaf are not a part of the Regular Meeting
agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular
Meeting promptly at 7:30 p.m. Open Forum and a portion of fhe Regular Meeting are
televised LIVE, airing on Government Channel 16.
REGULAR MEETING - 7:30 P.M.
CALL TO ORDER — Mayor
ROLL CALL — City Clerk
ADOPTION OF AGENDA
2. PRESENTATIONS
A. Color Guard: Boy Scouts of America Troop 237.
B. Eagle Scout Awards: lan G. Constable, Jonathan P. Halbur, Andrew P. �eMay.
C. Community Survey by Decision Resources, Inc.
D. 2007 Photo Contest Winners.
3. APPROVAL OF MINUTES
A. January 16, 2008 Regular Meeting.
CONSENT CA�ENDAR
A. Accept and Place on File the Following Minutes:
i. January 14, 2008 Public Works Commission Meeting Minutes.
B. Consider adopting a resolution accepting a donation from Werner Electric to be
used for prizes for the annual Human Services/Human Rights Commission
Essay Contest.
Staff Recommendation: Adopt the resolution accepting the donat+on.
C. Consider purchasing 35,000 pounds of Crafco 221 Hot Pour Crack Sealant.
Staff Recommendation: Authorize the purchase from Brock White Company at $0.42 per pound.
Brock White submitted the lowest of two quotes received.
FEBRUARY 20, 2008 AGENDA
Cottage Grove City Council
D. Consider adopting a resolution accepting the donation of items by various
merchants for the Cottage Grove Fire Auxiliary Appreciation dinner.
Staff Recommendation: Adopt the resolution accepting the donation of items.
E. Consider approving Change Order #2 for the East Ravine Trunk Utilities —
Phase 2 Project.
Staff Recommendation: Approve the change order for installing utilities below existing storm
sewer, installing custom-made manhole markers, assisting televising crew to access manholes
in field, and hydrant extensions.
F. Consider approving the term extensions of David Anderson and Roger
Finnegan for three months or untii replacements are selected, whichever is
sooner, to the Public Works Commission.
Staff Recommendation: Approve the term extensions.
G. Consider adopting a resolution accepting grant funding in the amount of $1,900
from the Washington County Department of Public Health and authorize the
purchase of educational materials, a tent and other items to be placed at the
Cottage Grove Strawberry Festivai for the public's benefit.
Staff Recommendation: Adopt the resolution.
H. Consider authorizing the purchase of a chemical sprayer for River Oaks Golf
Course from Green Image LLC at a price of $23,900.
Staff Recommendation: Authorize the purchase.
I. Consider adopting a resolution approving final payment in the amount of
$17,388.25 to TMI Coatings for the Grange Tank Reconditioning.
Staff Recommendation: Adopt the resolution and final payment The contractor, TMI Coatings,
in accordance with the contract plans and specifications. has satisiactorily completed the work.
J. Consider adopting the 2008 — 2012 Capital Improvement Program.
Staff Recommendation: Adopt the 2008 — 2012 Capital Improvement Program.
K. Consider approving the purchase of one new John Deer Utility
Tractor/attachments from Greenlmage and one Pronovost Snow Blower from
Carlson Tractor for a total of $78,989.48.
Staff Recommendation: Approve the purchase of one new John Deere Utility
Tractor/attachments irom Greenlmage and one Pronovost Snow 8lower from Car/son Tractor
for a total of $78, 989.48. The tractor purchase is off the state bid. While the tractor is intended
for year-round use it wiil also allow for expansion of a cul-de-sac plow route to between 1.5 and
2 routes due to plow efficiency.
L. Consider authorizing the distribution of a Request for Qualifications to
consulting forms for preparation of the EIS for the Nelson Mine Expansion
proposal.
Staff Recommendation: Authorrze the distribution of a Request for Qualifications to consulting
frrms for preparation of the EIS.
RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES
A. Receive response regarding dog park.
PUBLfC HEARINGS
A. 1. Hold the public hearing on the nomination of the Cedarhurst Gardener's
Cottage, 9912 — 70th Street South, to the City Register of Historic Sites and
Landmarks. 2. Consider approving the registration of the Cedarhurst
Gardener's Cottage to the City of Cottage Grove Register of Historic Sites and
�andmarks.
Staff Recommendation: Hold the public hearing and approve the registration of the Cedarhurst
Gardener's Cottage to the City of Cottage Grove Register of Historic Sites and Landmarks.
FEBRUARY 20, 2008 AGENDA
Cottage Grove City Council
7. BID AWARDS
A. Consider awarding the contract for the Ice Rink Construction to Commercial
Refrigeration Systems in the amount of $829,248.00, and Dasher Boards to
Rink Systems in the amount of $123,900.OQ
Staff Recommendation: Adopt the resolutions awarding the contracts. Commercia/ Refrigeration
Systems submitted the lowest of five bids received and Rink Systems submitted the lowest of
four bids received.
B. 1. Consider awarding the contract for the 2008 Pavement Management Project
to Valley Paving, Inc. in the amount of $4,909,814.24. 2. Consider adopting the
assessment method as proposed in option four, allocating direct water main
replacement costs against the water utility. 3. Consider directing staff to prepare
an ordinance allowing for partiai prepayment of assessments.
StaK Recommendation: 1. Award the contract to Valtey Paving, Inc. in the amount of
$4,909, 814.24. Valley Pavrng, lnc. submitted the lowest of twelve bids received. 2. Adopt the
assessment method as proposed in option four, ailocating direct water main replacement costs
against the water utility. 3. Drrect staff to prepare an ordinance allowing for partial prepayment
of assessments.
8. UNFINISHED AND NEW BUSINESS
A. Provide direction on Ice Arena expansion financing options.
Staff Recommendation: Provide direction on 1ce Arena expansion financing options.
9. RESPONSE 70 PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS
10. COUNCIL COMMENTS AND REQUESTS
11. PAY BILLS
A. Approve payment of check numbers 153883 to 154085 in the amount of
$663,682.26.
12. WORKSHOP SESSION — OPEN TO PUBLIC
13. WORKSHOP SESSION — CLOSED TO PUBLIC
ADJOURNMENT