HomeMy WebLinkAbout2008-02-20 PACKET 04.J.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 2/20/08 ° ,
PREPARED BY: Administration Ryan Schroeder
ORiGINATING DEPARTMENT STAFF AUTHOR
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COUNCIL ACTION REQUEST:
Consider adopting the 2008 — 2012 Capital Improvement Program.
STAFF RECOMMENDATION:
Adopt the 2008 — 2012 Capital Improvement Program.
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SUPPORTWG DOCUMENTS:
BUDGETED AMOUNT ACTUAL AMOUNT
� MEMO/LETTER: Memo from Ryan Schroeder dated 2/15/2008.
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
� OTHER: 2008 — 2012 CIP
ADMINISTRATORS COMMENTS:
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City Administrator
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Date
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COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER
G�\derk\City Councd\Council Acnon Forms�2008\CIP doc
CITY OF
MINNESOTA
To:
From:
Date:
Subject:
Introduction
COTTAGE GROVE
Nonorable Mayor and City Council Members
Ryan R. Schroeder, City Administrator
February 15, 2008
Consideration of 2008 — 2012 Capital Improvements Program
On December 5, 2007 Counci� held a workshop regarding the proposed Capital Improvements
Program. Enclosed is a redraft of the plan for projects to be constructed in the 2008 to 2012
timeframe.
Discussion
While the enclosed document is fairly freshly out of the presses there are recent Council
actions and/or discussions that create some level of obsolescence in the printed document
which should be noted as Council considers adoption of the document. We perceive the CIP
to be a work plan for 2008 and 2009 with later years of the document suggested as oniy an
estimate of when projects might reasonably occur. Even so, it should be noted here that some
2008 listed projects will be delayed beyond 2008. Further, it should be noted that regardiess
whether a project is listed as "current year" additional Council action would be required to
move any particular project from the plan to the construction stage.
Listed in 2008 but deiayed from 2008 absent additional funding are the following:
1. Pine Tree Valley Park Building
2. Hamlet Park North Enhancement
3. Hamlet Trail
Additionally, at this point we do not anticipate the Oak Cove development to proceed in 2008
(although that could certainly change as the schedule is third party dependent). We do
anticipate the remainder of 2008 projects other than the above to proceed. In fact, several are
in process at this time.
We are working on a number of 2009 projects with the expectation that funding will become
available through the 2009 budget or third party sources. For instance, the Lehigh/Manning
project has received MNDOT funding for a portion of project costs with the balance suggested
as an assessment project. For that particular project we have appraised the private property
benefit in accordance with the IMTF policy and anticipate a neighborhood meeting during the
first half of 2008. A number of 2009 projects, as in 2008, are third party dependent.
We have been accumulating funds for park shelter/building replacement and the public
landscapes initiative (former tree mitigation fund which has received funding primarily from
developer contributions since 2002). As noted in the management letter we are formalizing
our tracking of revenues/expenditures into one fund to ensure integrity of expenditures from
the fund. it should also be noted that the document states a policy directive of an annual levy
into the fund. The result would be a consistent revenue stream to reimburse any expenditure
from the fund. Tne uncommitted balance of this fund after 2008 revenues is at about
$400,000.
Council has recently discussed the status of the Building Replacement Fund. Council has
been accumulating a cash reserve into that fund in anticipation of future facility needs. The
fund has also been tapped from time to time to cover unplanned repair of existing capital
assets for such as roofing and HVAC needs. in 2009-10 we anticipate expenditures from the
fund for asset preservation at City HaII, Fire Station #2 and Public Works in order to extend the
useful life of those facilities. It should also be noted that we are anticipating near term difficulty
in fund replenishment of any expenditures. While 2009-12 budget proposais will undoubtedly
begin with allocations into this fund we are projecting difficulty in actually accomplishing such
during that timeframe.
Council recently received a presentation suggesting a need for escalation of current storm
water utility fees. Council suggested a different approach and therefore future projects were
scaled back to fit within projected resources absent a fee increase. The 2008 Hamlet pond
phase 3 project is proceeding this spring. The proposed industrial park pond project, noted in
2009, is third party dependent.
Council is pursuing a large pavement management project in 2008 for the Ideal/Immanuel
neighborhood. This plan does not anticipate another Iarge such project until 2012. The next
three years include rural projects totaling just over $3 million. These will efFectively be the first
rural projects under tnis program initiated in 1994 (we did reconstruct Ideal Avenue and 110
Street both of which are south of 100` Street and rural in 2000 but those projects were funded
primarily by the Metropolitan Council as part of the waste treatment plant expansion).
Council Action:
By motion adopt the 2008-12 Capital Improvement Pragram