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Home My WebLink About2008-02-20 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # � � DATE 02/20/08 PREPARED BY: Enqineering Jennifer Levitt ORIGINATING DEPARTMENT STAFF /�UTHOF2 * Y: * Y: Y: 'k * * 'k R :F 'k * k % R .4 * 4 * * * 4 * * k * :k * * * * :F * k �k k Yr * 'k :F Y: :F it * * W •k COUNCIL ACTION REQUEST: Consider awarding the contract for the Ice Rink Construction to Commercial Refrigeration Systems in the amount of $829,248.00 and Dasher Boards to Rink Systems in the amount of $123,900.00. STAFF RECOMMENDATION: Adopt the resolutions awarding the contract for the Ice Rink Construction to Commercial Refrigeration Systems in the amount of $829,248.00 and Dasher Boards to Rink Systems in the amount of $123,900.00 . Commercial Refrigeration Systems submitted the Iowest of five bids received and Rink Systems submitted the lowest of four bids received. BUDGET IMPLICATION: $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE SUPPORTING DOCUMENTS: � MEMO/LETTER: Brian Hook, February 14, 2008. � RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Bruce Pylkas, bid withdraw letter, Bid Package Analysis, and Bid Tabulation ADMINISTRATORS COMMENTS: ��, � � � J"2 - City Administrator � f !S°IO � Date z f: :r :t x :t :t :t x �.t x :t � � � :t � � x � � :r :r � � � � � r r. W r x r � x z r: w rr :r x :r � z :r x er � COUNCILACTION TAKEN: �APPROVED ❑ DENIED ❑ OTHER ��c5 /�"• S �' � �`� �8 ° �^a � RESOLUTION NO. 08- RESOLUTION AWARDING BID FOR ICE RINK CONSTRUCTION TO COMNlERClAL REFI2ICERATION SYSTEMS I�! THE AMOUNT OF $829,248.00 WHEREAS, Plans and specifications were completed according to city standards, and WHEREAS, bids were requested to provide the necessary work; and WHEREAS, five firms submitted a bid; and WHEREAS, it appears that Commercial Refrigeration Systems is the lowest responsible bid; and WHEREAS, it is the recommendation of the City Engineer that the contract be awarded to Commercial Refrigeration Systems NOW THEREFORE BE IT RESO�VED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the bid for the Ice Rink Construction to be awarded to Commercial Refrigeration Systems in the amount of $829,248.00. Passed this 20th day of February, 2008. Sandra Shiely, Mayor Attest: Caron M. Stransky, City Clerk RESOLUTION NO. 08- RESOLUTBON AWARDING BID FOR DASHER BOARDS TO RINK SYSTEMS !N THE ,4NlOUlVT OF �123,900A0 WHEREAS, Plans and specifications were completed according to city standards, and WHEREAS, bids were requested to provide the necessary work; and WHEREAS, four firms submitted a bid; and . . . . WHEREAS, it appears that Rink Systems is the lowest responsible WHEREAS, it is the recommendation of the City Engineer that the contract be awarded to Rink Systems NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the bid for the Dasher Boards to be awarded to Rink Systems in the amount of $123,900.00. Passed this 20th day of February, 2008. Sandra Shiely, Mayor Attest: Caron M. Stransky, City Clerk � KRAUS-ANDERSON� � CONSTFiUCTION COMPANY February 14, 200$ Ms Jennifer Levitt Public Works Facility City oF Cottage Grove 8635 West Point �ouylas Road South Cottage Grove, MN 55016 Re: Cottage Grove Ice Arena BP•2 — Refrigeration/Rink Floor System and Qasher 6oards Cottage Grove, MN Dear Ms Levitt 6reaking new ground since 1897 8625 Rendova Stree* NE, P 6 Box 758 Cirde Pires, �N 55014 O 763 786 771 T F /63 �$8 2650 wv.rw kreusanderson wm Kraus-Anderson and Stevens Enginee�s have reviewed the bids that were received on February 12, 2008 for Bld Package No, 2 for the Cottage Grove ica Arena at Cottage Grove, MN We recommend award of contracis based upon the base bids as indicated on the enclosed Bid Package Analysis, dated Fabruary 12, 2008, listed below are the lowest responsible bidders and Eheir bid amount (or those bid divisions Per discussion with the City of Cottage Grove, Alternate No, 6 is to be awarded now; Altemates 2, 3, 4, and 5 will be tabled until the bids for Bid Package No. 3 are received Bid Division Contractor, City, State Bid Amount 3 Ice Rink Construction Commercial Refrigeration Virginia, MN Base Bid: $829,248 00 Total Contract: $829,248 00 Note Apparenf lov� b+d was withdrawn by contracfor (see attached letter from Total Mechanicat) 4 Dasher Boaids Rink Systems Base Bid: $131,900 00 Albert Lea, MN Afternato #6 Bid: $_ 8 000.00 Total Contract: $123,900 Oq Noto. Rink Systems is now the apparent tow brdder with acceptance af Alternate No & Also enclosed for your review are the Bid Tabulation Sheets Please contact us if you shouEd have any questions regarding these recommendations, Very truly yours, KRAUS-ANDERSONaCONSTRUCTION COMPANY ,C"��_ �"...v B;ian �. Hook Senior Project Manager BLHlas Encl cc. Charles Freiberg, Fi5P Architects Scott Ward, Stevens Engineers E6.13 2008� 2;OiPM KRAOS ANDERSON MIOWEST DIV1SfON Na 9171 P 1, 1,Qp2 Inc. February 23, aoas Xnnt�vation with mechainical em�mnmetets for your peace of �ind 420 Broadway Avenue, St. Pxul Park, MN 55071 .(651) 768-9367 + Faz (651) 788-9256 weh stte: www.Cota(mach.com �r. Bryan Haok Kzause-Anderson Cansuuction Company &625 Rendova 8ueet NE PO Box 158 (;5zcle Pines� ItiIN 55014 RE� Cottage Cnova Ice Arena, Bir1 Package #3 Dear Mt. Hook, Ttie putpose of this letter bs to advise you that Totat Med�aztical9ervices, Iac, has made an er�ar in the prepatadon ofourbid �or tbis projeet wouid like to withdxaw otu�bid. Please contact me at yoiu convenience to disenss this or if you need any additional infor�nation. Resp � mce Pylkas President 'fotai Mechanical Services, Tnc. :ommereial & lndustrial: plumbipg • Neaf[ng +Qir Conditibning • Refrigeration • Aroce�s piping • Serv?ce Total P.001 &tl Uav Resutls KRAUS-ANDERSON CONSTRUCTION COMPANY Bid Package Ana:vsis - Cottaye Grove ice Arena BP-2 City of Cottage Grove 2(12'2008 DN# RESCRiPT10N _BUD LOW BIDD 3 RefridgerahoNRmk 5vstem 868,OG0 Commercial Refngeration 4 Dasher Boards/ Benches 135,6C0 Rink SVStems TOTALS _ t,DQ3,000 VAR FRM BDCs7 LOW BIQ OVER!(UNDER) # OF BiDS REMARKS Apparent low bidder had bid error. I 829,248 138,752) 5 Recammend Award io Commerc�ai _ _.—.__. . __ _ ___—_ Aiternate #6 makes 2nd bitltler Eow. _ _ 723,900 _ _ (11,100) 4 RecommendAwardioRinkSystems _ —__ _ — _ _ _ _ _ _.. _ , _._. 953,14$ I (49,85 9 Faqe 1 0`. 1 COTTAGE GROVE ICE ARENA BP-2 - Refrigeration/Rink Floor System & Dasher Boards OWNER: GITY OF COTTAGE GROVE CONSTRUC71dN MGR.: KRAUS-ANDER5diJ CONSTRUCTION COMPANY ARCHITECT: RSP ARCHITECTS BID SECURITY ADDENDA REG'D. BASE BID C4MBINED BASE BID AIt. 1: PVC in Iieu of brme plping. Alt. 2: Rack mounted refrigeration system. Alt. 3: Rack mounted electrioai panel. Alt. 4: beleYe waste heatrecavery system for new rtnk. Alt. 5: Furnish waste heatrecovery system for existing rink. Ait. 6: Frov9de steel framed dasher board system. BlDDER TOTAL MECHANiCAL• YES t $749,300.00 {$2,000.00) ($1,000.00} ($250.00) ($15,000.00) $29,50Q.00 ` Bid Error - withdrawn by Con#ractor SIDDER COMMERCIAI REFRIGERA71pN YES 1 $829,248.00 $0.00 ($3,500.00) (�5,0OO.OQ) ($29,500.00} $32,�00.00 BIDDER GARTNER REFRIGERAT(ON YES 1 $9$5,625.00 BIDDER COOL AIR MECHANICAL YES 1 $1, 012.000.00 {$17,000.00) NO SID NO BID ($42,000.00) �so,000.00 BID TABULATEONS February 12, 200$ @ 2:00 PM DIVISION 3: ICE RINK CONSTRUCTION BIDDER BIDDER NEWMECH COMPANIES YES 1 $1,027,700.00 N1A N!A NfA ($28,500.00) �ss,sso.00 COTTAGE GROVE ICE ARENA SP-2 - Refr�geration/Rink Floor System & Dasher Boards OWNER: C3TY OF COTTAGE GROVE CONSTRUCTIQN MGR.: KRAUS-ANDERSOtV� CONSTRUCTION GOMPANY ARCHtTECT: RSP ARCHITECTS BID SECURITY ADDENDA REC'D. BASE BID COMBlNED BASE BID Ait. 1: PVC in Iieu of brine pfpfng. Alt. 2: Rack mounted refrigeration systero. Ait. 3: Rack mounted eleetrfcal panel. AIt. 4: CSelete waste heat recovery system for new rink. Att. 5: Furnish waste heat recovery system for existing rink. Alt. 6: Provide steel framed dasher board system. BIDDER BIDDER BIDDER BECKER ARENA PRODUCTS RINK SYSTEMS ROUSTAN UNITED YES YE6 YES 1 1 1 $130,115.00 a131,900.60 $149,958.00 ($5,500.00) ($8,Oq0.00) ($10.739.00} BtD TABULATIONS February 12, 2008 @ 2:00 PM BIQdER PftEMIER RIt�KS DBA ATH�ETICA YES 1 $152,091.00 DfVISION 4: DASNER BOARDS BIDDER BlDdER