HomeMy WebLinkAbout2008-04-02 PACKET 04.G.REQUEST OF CITY COUNGL ACTION COUNCIL
MEETING
DATE 4/2/08
PREPARED BY: Finance & Administrative Services
ORIGINATING DEPARTMENT
AGENDA
ITEM #
Ron Hedberg
STAFFAUTHOR
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COUNCIL ACTION REQUEST:
Reminder of the Storm Damage Clean Up Policy
STAFF RECOMMENDATION:
Review the Storm Damage Clean Up Policy
BUDGET IMPLICATION:
ADVISORY COMMISSION ACTION:
❑ PLANNING
❑ PUBLIC SAFETY
❑ PUBLIC WORKS
❑ PARKS AND RECREATION
❑ HUMAN SERVICES/RIGHTS
❑ ECONOMIC DEV. AUTHORITY
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SUPPORTING DOCUMENTS:
BUDGETED AMOUNT
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REVIEWED
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ACTUALAMOUNT
APPROVED
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DENIED
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� MEMO/LETTER: Jesse Swenson, Management Analyst
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGA� RECOMMENDATION:
❑ OTHER:
ADMINISTRATORS COMMENTS:
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ity Administrator �ate
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COUNCIL ACTION TAKEN: ❑ APPROVED �
❑ DENIED �( OTHER
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CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
From: Jesse Swenson, Management Analyst �
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Date: March 26, 2008
Subject: Council Update on Storm Damage Clean Up Policy
Backaround
Spring and summer is here again and so is the storm season. City staff would like to remind
the Mayor and Council Members of the Storm Damage Clean Up Policy, which has been in
effect since 2002. The purpose of the Storm Damage Clean Up Policy is to define and
standardize the action the City will take and the issues it will address in reference to storm
damage clean up efforts.
Storm Damaae Clean Up Policv
Emergency deciarations wiil typicaliy occur when there is city-wide storm damage, whereas
local storm damage that may occur to areas of the City would not typically cause an
emergency declaration. If an emergency declaration dues not occur, the residents are then
responsible for all private tree storm damage clean up and removal. Regardiess of the
declaration or not the City wouid be responsible for maintaining damage to streets that may
occur, boulevard tree clean up and private tree removal if they impede traffic or fall in the street
right-of-way.
Upon emergency declaration, the residents of Cottage Grove will be notified to contact their
insurance carrier to conduct individual site clean up or clean the area themselves and
coordinate material pickup with a contractual refuse hauler.
The City will remove or trim storm damaged boulevard trees that are located in the City's
roadway of right-of-way. Residents with damaged private trees on their private property wili be
responsible for removing the trees or placing them at the curb for removal/disposal by the City.
The City will notify owners of contractor who may be able to assist in the clean up activities.
The Public Works Director will determine an appropriate amount of time for residents to take
advantage of the City-provided services.
The City of Cottage Grove will make all reasonable effarts to solicit volunteer services and
donated equipment from independent services or other governmental agencies.
Council Action
Reminder of the Storm Damage Clean Up Policy.
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In the event of a severe storm, the Public Safety Director will determine the extent of
damages and whether the need exists to declare an emergency condition.
Upon declaration of an emergency, residents will be notified to contact their insurance
carrier to conduct individual site clean up or clean the area themselves and coordinate
material pickup with their contractual refuse hauler. Upon exhaustion of these two
efforts, residents wili be instructed to place storm damage debris at the curb for removal
by the City or instructed to place material in City — provided dumpsters. The Pubiic
Works Director will determine, based on e>ctent of the damage, an appropriate amount
of time residents wiil have the City —provided service made available to them.
The City wili remove or trim damaged boulevard trees that are located in their roadway
right-of way. Residents with damaged private trees in the groomed or mowed area of
the property will be responsible for removing the trees from their property or placing
them at the curb for disposal by the City. Trees damaged in other areas of the property
will not be disposed of by the City and should not be placed at the curb. The Director of
Public Works will determine an appropriate amount of time for residents to take
advantage of the City-provided service.
The City will make ali reasonable efforts to solicit volunteer services and donated
equipment from independent services or other governmental agencies.
The City wiil make available to property owners any information it has availabie
regarding contractors who may be able to assist in the ciean up activities.