HomeMy WebLinkAbout2008-09-03 AGENDA. �.
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SEPTEMBER 3, 2008
Agenda Updated: August 29, 2008
Persons wishing to address the Council during this meeting are asked to sign the "Public
Input Signup SheeY; which is located on a clipboard near the Council Chamber entrance.
This information will aid in the accurate publication of the official meeting minutes.
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Persons may address the City Council on subjects that are not a part of the Regular Meeting
agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular
Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are
felevised L1VE, airing on Government Channel 16.
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CALL TO ORDER — Mayor
ROLL CALL — City Clerk
ADOPTION OF AGENDA
PRESENTATIONS
A. Eagle Scout Award Presentation: f'2ter Karlstrand (Troop 777), Brandon Larsen
(Troop 777), Andrew Treadway (Troop 777), Gerard van Wijk (Troop 286), and
Michael Ward (Troop 777).
3. APPROVAL OF MINUTES
A. August 13, 2008 Regular Meeting.
4. CONSENT CAI.ENDAR
A. Accept and Place on File the Following Minutes:
i. Economic Development Authority meeting minutes from July 2008.
ii. Public Safety, Healtn and Welfare Commission meeting minutes from
May 20, 2008 and June 17, 2008.
iii. Planning Commission meeting minutes from July 28, 2008.
B. Consider adopt a resolution proclaiming September 13, 2008 as 3M Innovation
Day in the City of Cottage Grove.
Staff Recommendation: Adopt the resolution.
SEPTEMBER 3, 2008 AGENDA
Cottage Grove City Council
C. Consider authorizing issuance of a tobacco Iicense to Summerhill Liquor, 6939
Pine Arbor Drive South.
Staff Recommendation: Authorize issuance of a tobacco license to Summerhiil Liquor. During
the required background check, no facts were found thaf would constitute a basis for denial of
the application.
D. Consider adopting a resolution extending the reduced schedule and salary
saving leave policy indefinitely.
Staff Recommendation: Adopt the resolution.
E. Consider adopting a resolution authorizing the City to enter into an agreement
with the State of Minnesota Department of Public Safety, Office of Traffic
Safety.
Staff Recommendation: Adopt a resolution authorizing the execution of a grant with the Stafe of
Minnesota Department of Public Safety, Office of TratFic Safety.
F. Consider authorizing the execution of a four-year lease agreement with Metro
Sales for three multi-function devices (copier/printer/scanner/fax) at a monthly
cost of $637.00 plus tax along with a maintenance agreement at $0.007 per
page for black and white and $0.065 for color.
Staff Recommendation: Authonze staff to enter into a lease and maintenance agreement with
Metro Sales on three multi-function devices.
G. Consider adopting a resolution accepting the donation of $50.00 from Caroiyn
Harris to the Cottage Grove Department of Public Safety, Police Division to be
used as needed.
Staff Recommendation: Adopt the resolution accepfing the donation.
H. Consider adopting resolutions declaring costs and calling for public hearings on
the following five assessment projects: Frattalone's Southpoint Ridge
($1,073,688.85); Everwood ($287,035.98); The Preseroe at Cottage Grove
($1,223,302.80}; CP Rail ($51,127.40); Silverwood 1st and 2nd ($44,367.82).
Sfaff Recommendation: Adopt the reso/utions.
I. Consider approving the 2008 — 2009 maps designating areas to discharge
archery and firearms within the city.
Staff Recommendation: Approve the 2008 — 2009 maps designating areas to discharge archery
and firearms wifhin the city.
J. Consider passing an ordinance amending City Code Title 1, Chapter 10 of the
City Code to allow partiai prepayments on levied special assessments.
Staff Recommendation: Pass the ordinance.
K. Consider passing an ordinance amending City Code Title 1, Chapter 10 to
provide for deferral payments on levied special assessments.
Staff Recommendation: Pass the ordinance.
L. Consider approving the Washington County Cooperative Agreement with the
City of Cottage Grove for the County State Highway (CSAH) 22 and Hardwood
Avenue Traffic Signal Construction Cost Reimbursement and Maintenance.
Staff Recommendation: Approve the cooperative agreement.
M. Consider approving Change Order #2 for the 2008 Pavement Management
Project.
Staff Recommendation: Approve the change order for the installation of 9" CIPP, additional
erosion control, televising sanitary sewer, 12" CMP, additionai sewer and wafer repairs,
additional restoration, and park shelter construction.
N. Consider approval of Change Order #1 for the Cottage Grove Ice Arena for
Divisions 1-3, 5-10, 20, 24, and 25.
Staff Recommendation: Approve the change order.
SEPTEMBER 3, 2008 AGENDA
Cottage Grove City Council
O. Consider approving the two-year extension for the approved preliminary plat for
the Michael's Pointe subdivision.
Staff Recommendation: Adopt the resolution approving the two-year extensron for the Michael's
Pointe preliminary plat.
P. Consider requesting conveyance of a tax-forfeit parcel of land in Mississippi
Dunes Estates from the State of Minnesota to the City of Cottage Grove.
Staff Recommendation: Adopt the resolution requesting conveyance of a tax-forfeit parcel of
land.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES
6. PUBLIC HEARINGS
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8. UNFINISHED AND NEW BUSINESS
A. Consider approving the final Surface Water Management Plan (SWMP) dated
August 2008.
Statf Recommendation: Adopt the resolution approving the final Surface Water Management
Plan (SWMP) dated August 2008.
B. Consider setting the date for the 2007/Payable 2008 Truth in Taxation Hearing.
Staff Recommendation: Set the date for the 2007/Payable 2008 Truth in Taxation Hearing.
C. Consider adopting resolutions adopting the proposed 2009 budget and the
proposed 2008 tax levy collectible in 2009 for the City of Cottage Grove.
Staff Recommendation: Adopt the resolutions.
RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS
10. COUNCIL COMMENTS AND REQUESTS
11. PAY BILLS
A. Approve payment of check numbers 156476 to 156759 in the amount of
$2,289,571.23.
12. WORKSHOP SESSION — OPEN TO PUBLIC
13. WORKSHOP SESSION — CLOSED TO PUBLIC
ADJOURNMENT