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Home My WebLink About2008-11-05 PACKET 04.C.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 11/05/08 PREPARED BY Engineering Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Consider adoption of a resolution approving final payment in the amount of $10,604.25 to Keys Well Drilling Company for the Deep Well No. 10 Maintenance. STAFF RECOMMENDATION Adopt resolution and final payment. The contractor, Keys Well Drilling Company in accordance with the contract plans and specifications, has satisfactorily completed the work. ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY DATE REVIEWED APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ® MEMO /LETTER: Richard Foster, October 23, 2008 ® RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Request for payment ADMINISTRATORS COMMENTS 3 7 jt >/c '1C1 City Administrato Date COUNCIL ACTION TAKEN: C� ` AP PROVED -1 RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $10,604.25 TO KEYS WELL DRILLING COMPANY FOR DEEP WELL #10 MAINTENANCE WHEREAS, the City Engineer has certified that work has been satisfactorily completed, and WHEREAS, the total contract amount is $44,885.00 compared to the original contract amount of $26,740.00. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $10,604.25 be paid to Keys Well Drilling Company for the Deep Well #10 Maintenance. Passed this 5th day of November, 2008. Sandra Shiely, Mayor Attest: Caron M. Stransky, City Clerk 2335 Highway 36 w St. Paul, MN 55113 Tel 657- 636 -4600 Fax 651- 636 -1311 www.bonestroo -corn October 23, 2008 Ms. Jennifer Levitt City of Cottage Grove 8635 Point Douglas Drive Cottage Grove, MN 55016 Re: Deep Well No. 10 Maintenance City Project No. 08273 Bonestroo File No. 000048 - 08273 -0 Dear Jennifer, Enclosed please find four (4) copies of the 2nd and Final Request for Payment for the Deep Well No. 10 Maintenance. The Contractor for this project is Keys Well Drilling Company. PROJECT REVIEW The well pump was removed in March 2008, repaired, and reinstalled in June 2008. As part of the project a water level monitor was installed in the well and modifications of the master control were required. This work was completed in August 2008. CONSTRUCTION COST OVERVIEW The following is a summary of the Original Contract Amount and the Final Construction costs: Deep Well No. 10 Maintenance Total Part 1 — Pump Repair Total Part 2 — Level i oolvtor Change Order No. 1 TOTAL COSTS Original Quotation Amount $17,690.00 $9,050.00 $17,700.00 $44,400.00 Final Quotation Amount $18,135.00 $9,050.00 $17,700.00 $44,885.00 The Part 1 - Pump Repair was a little higher as two line shafts more than anticipated needed replacement. St. Paul St. Cloud Rochester Milwaukee Chicago City of Cottage Grove Deep Well No, .10 Maintenance Page 2 October 23, 2008 Change Order No. 1 covered removal of loosened sandstone from the well cavity. When the well pump was removed the bottom of the well was measured. The well had filled from 283 feet to 260 feet, 23 feet of loose sandstone. It was not anticipated the well would need to be bailed as there was no evidence of sandstone in the well discharge. However unless the loose sandstone was removed, it is likely the well would pump sandstone in the near future. RECOMMENDATION The contractor, Keys Well Drilling Company, has satisfactorily completed the work in accordance with the contract plans and specifications. Therefore, it is recommended that final payment of $10,604.25 be made to the Contractor and the project be accepted by the City of Cottage Grove. After acceptance, please distribute all copies of the Request for Payment as appropriate. If you have any questions or require further information please contact me. Respectfully, BONESTROO Richard W. Foster, P.E. Enclosures cc: Mike Boex File 1 1 ► Bone Owner: City of Cottage Grove, 7516 80th Street S, Cottage Grove, MN 55016 -3161 Date: October 1, 2008 For Period: 6/17/2008 to 10/1/2008 Request No: 2 AND FINAL Contractor: Keys Well Drilling Company, 1156 Homer Street, St Paul, MN 55116 -3232 CONTRACTOR'S REQUEST FOR PAYMENT DEEP WELL NO. 10 MAINTENANCE BONESTR00 FILE NO. 000048-08273-0 CITY PROJECT NO. 08273 SUMMARY 1 Original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material on Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously 11 Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO Recommended for Approval by: BONESTR00 Approved by Contractor: KEYS WELL DRILLING COMPANY Je£ y & Y Keys;; ident Specified Contract Completion Date: $ 26,740.00 $ 17,700.00 $ 0.00 $ 44,440.00 $ 44,885.00 $ 0.00 $ 44,885.00 $ 0.00 $ 44,885.00 $ 34,280.75 $ 0.00 2 AND FINAL $ 10,604.25 Approved by Owner: CITY OF COTTAGE GROVE Off' `�'6P GIB Date: /O —02 7— 0 z3 Recommended for Approval CITY OF COTTAGE GROVE City 0gineer Date: RFP WorCattageGmvaxls CHANGE ORDER NO.1 1 TRANSPORT TO AND ERECT ON THE JOB SITE, A WELL RIG WITH LS 1 6000.00 1 $6,000.00 ALL NECESSARY EQUIPMENT, TOOLS, AND MATERIALS FOR 2 BAILING ACCUMULATED SAND FROM BOTTOM OF DEEP WELL CY 52 225.00 52 $11,700.00 TOTAL CHANGE ORDER NO. 1 $17,700.00 WORK COMPLETED TO DATE: TOTAL PART I -PUMP REPAIR Contract Unit Quantity Amount No. Item Unit Quantity Price to Date to Date PART 1 - PUMP REPAIR 1 REMOVE AND REINSTALL LINE SHAFT TURBINE PUMP AND LS 1 3600.00 1 $3,600.00 MOTOR 2 F & I NEW DISCHARGE HEAD BEARING LS 1 150.00 1 $150.00 3 FURNISH STAINLESS STEEL PUMP HEAD SHAFT LS 1 400.00 1 $400.00 4 10" X 10', SCH, 40, LINE SHAFT COLUMN PIPE WITH COUPLING EA 15 530.00 16 $8,480.00 5 10" X 5', SCH, 40, LINE SHAFT COLUMN PIPE WITH COUPLING EA 1 400.00 2 $800.00 6 10" X 10', SCH, 40 SUCTION PIPE EA 1 360.00 1 $360.00 7 1- 11/16" X 10' STAINLESS STEEL LINE SHAFT EA 1 320.00 1 $320.00 8 1- 11/16" X 5' STAINLESS STEEL LINE SHAFT EA 1 230.00 $0.00 9 1- 11/16" STAINLESS STEEL LINE SHAFT COUPLING EA 1 65.00 1 $65.00 10 BEARING RETAINER W /RUBBER BEARING EA 1 90.00 2 $180.00 11 REMOVE EXISTING BEARING AND INSTALL NEW RUBBER EA 17 25.00 15 $375.00 BEARING 12 INSTALL NEW STAINLESS STEEL SHAFT SLEEVE EA 1 60.00 17 $1,020.00 13 FURNISH STAINLESS STEEL BOWL SHAFT LS 1 325.00 1 $325.00 14 F & I COMPLETE SET OF BOWL BEARINGS LS 1 240.00 1 $240.00 15 MACHINE BOWL AND IMPELLER AND INSTALL BRONZE WEAR EA 4 180.00 3 $540.00 RING PER STAGE 16 REASSEMBLE BOWL ASSEMBLY LS 1 200.00 1 $200.00 17 PAINT DISCHARGE HEAD, MOTOR, COLUMN, BOWL AND LS 1 500.00 0.25 $125.00 SUCTION PIPE 18 SHOP TIME FOR WELL PUMP REPAIRS HR 20 70.00 10 $700.00 19 FURNISH AND INSTALL TUBING FOR LEVEL MONITOR LF 170 1.50 170 $255.00 TOTAL PART 1 - PUMP REPAIR $18,135.00 PART 2 - WATER LEVEL MONITOR: 20 MODIFY DISCHARGE HEAD FOR WATER LEVEL MONITOR LS 1 250.00 1 $250.00 CONNECTION 21 FURNISH AND INSTALL WATER LEVEL MONITOR, LEVEL LS 1 8800.00 1 $8,800.00 INDICATOR IN PANEL, AND ALL ELECTRICAL WORK TOTAL PART 2 - WATER LEVEL MONITOR $9,050.00 CHANGE ORDER NO.1 1 TRANSPORT TO AND ERECT ON THE JOB SITE, A WELL RIG WITH LS 1 6000.00 1 $6,000.00 ALL NECESSARY EQUIPMENT, TOOLS, AND MATERIALS FOR 2 BAILING ACCUMULATED SAND FROM BOTTOM OF DEEP WELL CY 52 225.00 52 $11,700.00 TOTAL CHANGE ORDER NO. 1 $17,700.00 WORK COMPLETED TO DATE: TOTAL PART I -PUMP REPAIR $18,135.00 TOTAL PART 2 -WATER LEVEL MONITOR $9,050.00 TOTAL CHANGE ORDER NO. 1 $17,700.00 TOTAL WORK COMPLETED TO DATE $44,885.00 00004MB273 -0 RFP2 PROJECT PAYMENT STATUS OWNER CITY OF COTTAGE GROVE CITY PROJECT NO. 08273 80NESTROO FILE NO. 000048- 08273 -0 CONTRACTOR KEYS WELL DRILLING COMPANY CHANGE ORDERS No. Date Description Amount 1 6/11/2008 maintenance work. See Change Order. ' $17,700.00 Total Change Orders $17,700.00 PAYMENT SUMMARY No. From To Payment Retainaae [mmnleted 1 04108/2008 06/16/08 34,280.75 1,804.25 36,085.00 2 AND FINAL 06/17/2008 10/01/08 10,604.25 lRevised Contract 44,885.00 Material on Hand Total Payment to Date $44,885.00 Original Contract $26,740.00 Retainage Pay No. 2 AND FINAL I Change Orders $17,700.00 Total Amount Earned $44,885.00 lRevised Contract $44,440.00 00004M8273 -0 RFP2