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Home My WebLink About2008-12-03 PACKET 04.E.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 12/03/08 E. PREPARED BY Engineering ORIGINATING DEPARTMENT Jennifer Levitt STAFF AUTHOR COUNCIL ACTION REQUEST Consider adoption of a resolution approving final payment in the amount of $21,732.68 to Ryan Contracting, Inc. for the White Pines Senior Home Trunk Water Main. STAFF RECOMMENDATION Adopt resolution and final payment. The contractor, Ryan Contracting, Inc. in accordance with the contract plans and specifications, has satisfactorily completed the work. ADVISORY COMMISSION ACTION A>trua.1c n e z•z. r,•r r ® MEMO /LETTER: Jeff Toutant, November 20, 2008. ® RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Request for payment ADMINISTRATORS COMMENTS City Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER DATE REVIEWED APPROVED DENIED ❑ PLANNING ❑ ❑ ❑ ❑ PUBLIC SAFETY ❑ ❑ ❑ • PUBLIC WORKS ❑ ❑ ❑ • PARKS AND RECREATION ❑ ❑ ❑ • HUMAN SERVICES /RIGHTS ❑ ❑ ❑ ❑ ECONOMIC DEV. AUTHORITY ❑ ❑ ❑ ❑ ❑ ❑ ❑ A>trua.1c n e z•z. r,•r r ® MEMO /LETTER: Jeff Toutant, November 20, 2008. ® RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Request for payment ADMINISTRATORS COMMENTS City Administrator Date COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER RESOLUTION NO. 08- RESOLUTION APPROVING FINAL PAYMENT IN THE AMOUNT OF $21,732.68 TO RYAN CONTRACTING, INC. FOR WHITE PINES SENIOR HOME TRUNK WATER MAIN WHEREAS, the City Engineer has certified that work has been satisfactorily completed, and WHEREAS, the total contract amount is $172,519.31 compared to the original contract amount of $170,669.00. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $21,732.68 be paid to Ryan Contracting, Inc. for the White Pines Senior Home Trunk Water Main. Passed this 3rd day of December, 2008. Sandra Shiely, Mayor Attest: Caron M. Stransky, City Clerk 2335 Highway 36 W St. Paul, MN 55113 Tel 651 -636 -4600 Fax 651- 636 -1311 www.bonestroo.com November 20, 2008 Jennifer Levitt City of Cottage Grove 8635 West Point Douglas Road South Cottage Grove, Minnesota 55016 -3318 Re: City of Cottage Grove, Minnesota White Pines Senior Home Trunk Water Main City Project No.08277 File No. 000048 - 08277 -0 Pay Request #2 and Final Dear Ms, Levitt, Enclosed please find four (4) copies of the 2 06 and Final Request for Payment for the White Pines Senior Home Trunk Water Main Project. The Contractor for this project is Ryan Contracting Company. In addition to the Request for Payment the Contractor has submitted their IC -134 forms. PROJECT REVIEW This project consists of the construction of new water main including a pressure reducing valve. This project was driven by the need to provide water to the future expansion of the White Pines Development. Part of the Water Main construction included directional drilling along the slopes on the northeast side of East Point Douglas Rd to maintain the existing established vegetation. There was an increase in the overall project costs due to an increase in the amount of rock excavation required. The project began and was substantially completed in the fall of 2008. Final punch list activities were completed in the fall of 2008. it CONSTRUCTION COST OVERVIEW The following is a summary of the projected and final construction costs for the 97` Street Extension Project, Base Original Contract Amount Final Construction Amount Total Base Bid $ 170,669.00 $ 172,519.31 The Final Construction Amount for this project exceeded the Original Contract Amount. The amounts in excess of the Original Contract Amount are summarized below. Wate,rMain— Due to an increase in the amount of rock encountered during installation of water main the rock excavation quantity was in excess of the original contract quantity. St. Paul St. Cloud Rochester Milwaukee Chicago RECOMMENDATION The Contractor, Ryan Contracting Company, has satisfactorily completed the Work in accordance with the contract plans and specifications. Therefore, it is recommended that final payment of $21,732.68 be made to the Contractor and the project be accepted by the City of Cottage Grove. After acceptance, please distribute all copies of the Request for Payment as appropriate. If you have any questions about this project or require further information please contact me 651- 746 -4046. Sincerely, BONESTROO Jeffrey P. Toutant Construction Manager Enclosures Cc: Mike Boex File k Owner: City of Cottage Grove, 7516 80th Street S, Cottage Grove, MN 55016 Date: November 20, 2008 For Period: 10121/2008 to 11/2012068 Request No: 2 AND F Co ntractor: Ryan Contractinq Comparny, 8700 13th Avenue E., Shakopee, MN 55379 CONTRACTOR'S REQUEST FOR PAYMENT WHITE PINES SENIOR HOME TRUNK WATER MAIN BONESTROO FILE NO 000048- 08277 -0 CITY PROJECT NO 08277 SUMMARY 1 original Contract Amount 2 Change Order - Addition 3 Change Order - Deduction 4 Revised Contract Amount 5 Value Completed to Date 6 Material an Hand 7 Amount Earned 8 Less Retainage 0% 9 Subtotal 10 Less Amount Paid Previously i i Liquidated damages - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO Recommended for Approval by: BONESTROO Approved by Owner: CITY OF COTTAGE GROVE Date: Recommended for Approval CITY OF COTTAGE GROVE Specified Contract Completion Date: $ 17D,669,00 0.00 $ 0.00 $ 170,669.00 172,519.31 $ 0.00 $ 172,519.31 0.00 $ 172,519.31 $ 150,786.63 0,00 2 AND FINAL $ 21,732.68 City Erl Date: i 1 /Z B3 /C'e, 46002T FOr,I 1 W. AEDSMaeoarx, l Contract Unit current Quantity Amount No. item Unit Quantity Price Quantity to Date to Date I BASE BID: MOBILIZATION LS 1 750000 1 $7.50000 2 CLEARING AND GRUBBING AC 03 1000000 02 05 S5,00000 3 REMOVE CONCRETE CURB AND GUTTER LF 35 500 185 $9250 4 REMOVE CONCRETE SIDEWALK SF 20 500 206 161 $80500 5 REMOVE STORM SEWER PIPE LF 350 4 0D $000 6 REMOVE BITUMINOUS PAVEMENT SY 80 500 43 43 S21500 7 POND GRADING LS 1 450000 1 $4,50000 8 ROCK EXCAVATION (EV) CY 50 6500 128 S8,32000 9 SAND CUSHION LF 1D0 001 222 S222 10 CROSS UNDER EXISTING UTILITY PIPE EA 4 25000 3 $75000 i T CONNECT TO EXISTING WATER MAIN EA 2 57500 2 51,150 00 12 8 "X12 "WET TAP EA 1 570000 1 $5,70000 13 B" DIP WATER MAIN, CL 52, INCL POLY WRAP LF 1776 2900 1785 S51,79400 14 6" DIP WATER MAIN, CL 52, INCL POLY WRAP LF 61 2500 64 51,60000 15 10" WATER MAIN DIRECTIONAL DRILLED LF 214 7800 214 $16,69200 16 8" GATE VALVE AND BOX EA 5 1350 00 5 56,750 00 17 6' GATE VALVE AND BOX, IN PLACE EA 5 83500 5 54,17500 18 INSTALL HYDRANT EA 5 250000 5 S12,50000 19 DUCTILE IRON FITTINGS LB 950 550 1294 $7,117 00 20 PRESSURE REDUCING STATION LS 1 2300000 01 1 523,00000 21 4' PVC DRAIN TILE, SDR 26 LF 340 700 84 134 S93800 22 AGGREGATE BASE, CLASS 5 TN 160 1600 11564 115 64 $1,85024 23 8618 CONCRETE CURB AND GUTTER LF 35 1600 185 S29600 24 BITUMINOUS PATCHING SY 80 5000 43 43 $2,15000 25 6" CONCRETE SIDEWALK Sf 120 8 DO 774 S61920 26 CONCRETE PEDESTRIAN CURB RAMP SF 64 8 OD 84 5672 00 27 TRUNCATED DOME PANEL SF 12 3000 12 S36000 28 CONCRETE HYDRANT ACCESS PAD FA 2 30000 $000 29 PROTECTION OF CATCH BASIN IN STREET EA 1 20000 $000 30 INSTALL SILT FENCE LF BO 300 $000 31 BIOROLL LF 330 Soo 330 $1,650 DD 32 SKIDSTEER (BOBCAT) WITH OPERATOR HR 5 6500 1 1 S6500 33 STREET SWEEPER WITH PICK UP BROOM WITH OPERATOR HR 5 19000 2 2 $20000 34 SEEDING, INCL SEED, FERTILIZER, AND WOOD FIBER BLANKET SY 1000 165 182 1231 52,031 15 35 PERMANENT SEEDING, INCL SEED, FERTILIZER, & HYDROMULCH TYPE 5 AC is 175000 23 23 $4,02500 36 TEMPORARY HYDROMULCH, TYPE 6 AC 2 100000 50.00 TOTAL BASE DID: $172,519.31 TOTAL BASE BID: $172,519.31 TOTAL WORK COMPLETED TO DATE S172,51931 AEDSMaeoarx, l PROJECT PAYMENT STATUS OWNER CITY OF COTTAGE GROVE CITY PROTECT NO 08277 BONESTROO FILE NO 000048- 08277 -0 CONTRACTOR RYAN CONTRACTING COMPANY CHANGE ORDERS Na. Date Description Amount Total Change Orders PAYMENT SUMMARY ., r.- Tn Pnumnnt Retainaae Completed 1 10101/2008 i0! ?D /08 150,786.63 7936.14 158,722.77 2 AND FINAL i0l21 /2008 11!20!08 21,732.68 lReviseclContract 172,519.31 Material on Nand Total Payment to Date $172,519.31 joriginal Contract $170,669.00 Retain a Pay No. 2. FINAL Chan a Orders Total Amount Eamed $172,519.31 lReviseclContract $170,669.00 4908277REMFinal As