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Home My WebLink About2009-02-18 AGENDA/_Te1=1�13_\ • � •• � FEBRUARY 18, 2009 Agenda Updated: February 17, 2009 Persons wishing to address the Council during this meeting are asked to sign the "Public lnput Signup SheeY; which is located on a clipboard near the Council Chamber entrance. This information wiil aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Councii on subjects that are not a part of the Regular Meeting agenda, but musf limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. : �: 1l ► 1 ' 1l CALL TO ORDER — Mayor ROLL CALL — City Clerk ��• • • � �� 2. PRESENTATIONS A. Cub Scout Pack 777 Color Guard. 3. APPROVAL OF MINUTES 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Economic Development Authority Meeting Minutes from January 2009. ii. Parks, Recreation and Natural Resources Commission Meeting Minutes from January 12, 2009. iii. Public Works Commission Meeting Minutes from November 10, 2008. B. Consider adopting 2009 City Council Goals. Sfaff Recommendation: Adopt the 2009 City Council Goa/s. The City Counci! Goals were establrshed at a workshop during the February 4, 2009 regular meeting. C. Consider appointing Brian Pearson to the Planning Commission to a three-year term that would run from March 1, 2009 tnrough February 29, 2012. Staff Recommendation: Appoint Brian Pearson to the Planning Commission. D. Consider appointing Maureen Ventura to the Parks, Recreation and Natural Resources Commission to fulfill an unexpired term that ends on February 2$, 2010. Staff f7ecommendation: Approve the appointment. FEBRUARY 18, 2009 AGENDA Cottage Grove City Council E. Consider accepting donations in the amount of $38,360.02 on behalf of the Ice Arena for the 2008 ice Arena Expansion Project. Staff Recommendation: Adopt the resolution accepting the donations. F. Consider reappointing commissioners to the Advisor� Committee on Historic Preservation; Human Services/Human Rights Commission; Parks, Recreation & Naturai Resources Commission; Pubiic Safety, Health & Welfare Commission; Public Works Commission; and Planning Commission. Staff Recommendation: Approve the reappointments. G. Consider adopting a resolution authorizing publication of Ordinance No. 853 by title and summary. Staff Recommendation: Adopt the resolution. Ordinance No. 853 was passed on February 4, 2009 and amends the Cotfage Grove City Code relafing fo dangerous dogs. H. Consider adopting a resolution approving final payment in the amount of $14,095.00 to Rink Systems, Inc. for Bid Package 2—Bid Division 4—Dasher Boards. Staff Recommendation: Adopt the resolution and final payment. The contractor, Rink Systems, Inc., in accordance with the contract plans and specifications, has satisfactorily completed the work I. Consider adopting a resolution approving final payment in the amount of $21,472.75 to Berg Drywall, L:L.C. for Bid Package 3—Bid Division 17—Drywall and Framing. Staff Recommendatron: Adopt the resolution and finat payment. The contractor, Berg Drywatl, L.L.C., in accordance with the contract plans and specifications, has satrsiactorily completed the work. J. Consider adopting a resolution approving final payment in the amount of $29,915.65 to Fabcon, Inc. for Bid Package 1—Bid Division 1—Precast Wall Panels. Staff Recommendation: Adopt the resolution and final payment. The contractor, Fabcon, Inc., in accordance with fhe contracf plans and specifications, has satisfactorily completed fhe work. K. Consider adopting a resolution approving final payment in the amount of $11,351.50 to Thurnbeck Steel Fabrication, Inc. for Bid Package 1—Bid Division 2—Steel Joists and Deck. Staff Recommendation: Adopt the resolution and final payment. The contractor, Thurnbeck Steel Fabrication, Inc., in accordance with the contract plans and specifications, has satisfactority completed the work. L. Consider approval of Change Order #2 for the Cottage Grove Ice Arena Expansion for Divisions 4, 8- 18, 24 – 25. Staff Recommendation: Approve the change order. M. Consider approving the quote from S&S Tree Specialists in the amount of $45,730.00 for the 2009 Tree Trimming and Clean Up Service Contract. Staff Recommendation: Approve the quote. S&S Tree Specialists submitted the lowest of three quotes received. N. Consider authorizing Larson Allen to complete the audit services for fiscal years 2008, 2009, and 2010. Staff Recommendation: Authorize Larson Allen, LLP to perform the audit services for the next three years. O. Receive information regarding Schooi District 833's funding reduction and its subsequent impact to services provided. Staff Recommendation: Receive information. FEBRUARY 18, 2009 AGENDA Cottage Grove City Council P. Consider ordering the abatement of nuisance violations aY 6756 Timber Ridge Trail with the costs to be paid by the property owner. Staff t2ecommendation: Adopt the resolution ordering the abatement. Q. Gonsider approving the amendments to Yhe lCMA City Administrator Pension Plan. Staff Recommendation: Approve the amendments. R. Receive Sustainability Task Force Report. Staff Recommendation: Receive report. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES A. Response to Open Forum questions at the February 4, 2009 City Council Meeting. 6. PUBLIC HEARINGS A. 1. Hold the public hearing on a minor subdivision application, variance appiication, and the vacation of drainage and utility easements on properties at 6425 and 6350 Preserve Pass. 2. Consider approving a minor subdivision to subdivide approximately 0.34 acres of land from 6425 Preserve Pass and add i to 6350 Preserve Pass. 3. Consider approving a variance to the 1.5-acre minimum lot area requirement to allow the lot area at 6425 Preserve Pass to decrease from 1.67 acres to 1.33 acres. 4. Consider approving the vacation of certain drainage and utility easements located in the northwest corner of 6425 Preserve Pass. Staff Recommendation: Hold the public hearing, and adopt the resolutions (3) approving the minor subdivision, variance, and vacation of certain drainage and utility easements. 7. BID AWARDS 8. UNFINISHED AND NEW BUSINESS A. Consider approving a Community Center Work Plan Process. Staff Recommendation: Discuss and approve a Work Plan Process. B. 1. Consider approving the 2009 Annual Mining Permit to aliow Aggregate Industries to continue tneir mining operations on Lower Grey Cloud Island including granting a variance to the ordinance requirement limiting mining operation hours. 2. Consider directing staff to prepare an amendment to the Mining, Sand, and Gravel Operations ordinance to aliow bi-annuai mining permits. Sfaff Recommendation: 1. Adopt the resolution approving the mining permit and variance to mining operation hours. 2. Direct staff to prepare an ordinance amendment allowing br-annua( mining permits. *C. Consider authorizing FY10 appropriations request for Federal funding. Staff Recommendation: Authorize the funding request. ' 9. RESPONSE TO PREVIOUS�Y RAISED COUNCI� COMMENTS AND REQUESTS 10. COUNCIL COIUiMENTS AND REQUESTS FEBRUARY 18, 2009 AGENDA Cottage Grove City Council 11. PAY BILI.S A. Approve payment of check numbers 158839 to 159042 in the amount of $859,057.96. 12. WORKSHOP SESSlON — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC ADJOURNMENT *Agenda Item Submitted 2/17/2009.