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Home My WebLink About2009-05-20 AGENDA. ; �. • � •� s MAY 20, 2009 Agenda Updated: May 18, 2009 Persons wishing to address the Council during this meeting are asked to sign the "Public lnput Signup SheeY; which is located on a clipboard near the Council Chamber entrance. This information will aid in the accurate publication of the official meeting minutes. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum wilt adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 16. REGU�AR MEETING — 7:30 P,M. CALL TO ORDER — Mayor ROLL CALL — City Clerk I-1Z�7i�[�7 2. PRESENTATIONS *A. Bicycle Patrol Unit—Sergeant Brysky and Officer Wanek. *B. Swearing in Presentation: EMS Coordinator Wes Halvorsen. APPROVAL OF MINUTES CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Economic Development Authority Meeting Minutes from March 2009. ii. Advisory Committee on Historic Preservation Meeting Minutes from March 10, 2009. iii. Parks, Recreation and Natural Resources Commission Meeting Minutes from March 9, 2009. B. Consider accepting donations in the amount of $2,805.00 on behalf of the Public Safety, Fire and Recreation Departments for the 16th Annual Youth Safety Camp. Staff Recommendation: Adopt the resolution. C. Consider adopting a resalution accepting a cash donation from Cogentrix into the Economic Development Trust Fund. Staff Recommendation: Adopt the resolution accepting the donation. MAY 20, 2009 AGENDA Cottage Grove City Council D. Consider adopting a proclamation establishing National Public Works Week, May 17 — 23, 2009 Staff Recommendation: Adopf the proclamation observing May 17 — 23, 2009 as National Public Works Week. E. Consider adopting a resolution approving final payment in the amount of $40,629.32 to Wenzel-Plymouth Plumbing, LLC for Bid Package 3— Bid Division 24 — Plumbing and HVAC Piping. Sfaff Recommendation: Adopt the resolution and fina/ payment. The confractor, Wenzel- Plymoufh Plumbing, in accordance with the contract plans and specifications, has satisfactorily completed the work: F. Consider adoption of a resolution approving finai payment in the amount of $1,423.50 to Twin City Nardware Company, Inc. for Bid Package 3— Bid Division 14 — Hollow Metal Doors, Finish Hardware, Hollow Metal Frames, Wood Doors. Staff Recommendation: Adopt the resolution and final payment. The contractor, Twin City Hardware Company, Inc., in accordance wrth the contract plans and specifications, has satisfactorily completed the work. G. Consider adopting a resolution approving final payment in the amount of $6,001.50 to Specialty Systems, Inc for Bid Package 3— Bid Division 11 — Metal Roofing, Roofing, Flashing and Horizontal Metal Wall Panels, Gutters and Downspouts. Staff Recommendation: Adopt the resolution and final payment. The contractor, Specia/ty Systems, lnc., in accordance with the contract plans and specrfications, has satisfactorily completed the work. H. Consider adopting a resolution approving final payment in the amount of $13,649.28 to Rike-Lee Electric, Inc. for Bid Package 3— Bid Division 25 — Electrical. Staff Recommendation: Adopt the resolution and final payment. The contracfor, Rike-Lee Electric, Inc., in accordance wifh fhe contract plans and specifications, has satisfactorily completed the work. I. Consider renewai of the package policy with a$50,000/$100,000/$1,000 deductible, volunteer accident and open meeting defense coverage through the LMCIT and detailed in the insurance Proposal from Wells Fargo insurance Services. Staff Recommendation: Re�ew the package po(icy, volunteer accident plan, and open meeting defense coverage. J. Consider not waiving the statutory tort liability limits and not purchasing excess Iiability coverage with our liability insurance through the League of Minnesota Cities Insurance Trust. Staff Recommendation: Do not waive the statutory tort limits and do not purchase excess liability coverage. An individual claimant would nof be able to recover more than $400, 000 on any claim to which the statutory fort limits apply. The total that atl claimants would be able to recover for a single occurrence to which the sfatutory tort limits apply wou/d be limited to $1.2 million. Note: On July 1, 2009, the sfafutory Iiability limits wil( increase from $400,000 to $500,000 per claimanf, and from $1.2 million to $1.5 million per occurrence. K. Consider adopting a resolution accepting the donation of $100.00 from RMG on behalf of Stacy Wickenhouser to the Cottage Grove Department of Public Safety, Police Division, to be used as needed. Staff Recommendatio�: Adopt the resolufion accepting the donation. MAY 20, 2009 AGENDA Cottage Grove City Council L. Consider allowing alcohol in the City parks and open spaces during the Strawberry Fest celebration. Staff Recommendation: Pass the ordinance amending Title 3-3-3 and 7-3-4 of the Cottage Grove City Code allowing liquor in the parks and open space areas dunng fhe Strawberry Fest celebrafion. M. Consider adopting a resolution abating special assessment on parcel 09.027.21.44.0015 located at 7788 Ivystone Avenue South. Staff Recommendation: Adopt the resolution. N. Receive the resignation of John Bakou from the Human Services/Human Rights Commission and consider declaring a vacancy. Staff Recommendation: Receive the resignation and declare a vacancy. O. Consider ordering the abatement of nuisance violations at 8323 81 st Street Lane South with the costs to be paid by the property owner. Staff Recommendation: Adopt the resolufion ordering the abafement. P. Consider ordering the abatement of nuisance violations at 6768 Timber Ridge Trail South with the costs to be paid by the property owner. Staff Recommendation: Adopt the resolution ordering the abatement. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS :�� 8. UNFINISHED AND NEW BUSINESS A. Consider approving the job description for the position of Organizational Development Manager, and authorize advertising for the position. Staff Recommendation: Approve the job description and authorize advertising for the position. B. Consider adopting a resolution opposing amendment of the Minnesota Pollution Control Agency (MPCA) permit regulating the operation of hazardous waste incineration at 3M Cottage Grove. Staff Recommendation: Adopt the resolutron. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 162335 to 162553 in the amount of $624,336.96. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. Community Development Staffing. 13. WORKSHOP SESSION — CLOSED TO PUBLfC *A. Pending Litigation. ADJOURNMENT *Agenda Item Submitted 5/18/2009