HomeMy WebLinkAbout2009-09-02 AGENDA_ ►�_
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SEPTEMBER 2, 2009
Agenda Updated: August 28, 2009
Persons wishing to address the Council during th+s meeting are asked to sign the `Public
Input Signup SheeP; which is tocated on a clipboard near the Council Chamber entrance.
This information will aid in the accurate publication of the official meeting minutes.
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Persons may address the City Council on subjects that are not a parf of the Regular Meeting
agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular
Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are
televised LIVE, airing on Government Channe( 16.
REGULAR MEETING - 7:30 P.M.
CALL TO ORDER — Mayor
ROLL CALL — City Clerk
ADOPTION OF AGENDA
PRESENTATIONS
APPROVA� OF MINUTES
A. July 15, 2009 Regular Meeting.
B. August 12, 2009 Regular Meeting.
CONSENT CALENDAR
A. Accept and Place on File the Foliowing Minutes:
i, �!e �I�� 7QQQ Fennp;�l G�velo�me�at Au#horiiy Meeting �2inates.
ii. Planning Commission Meeting Minutes from July 27, 2009.
B. Consider approving the appointment of Sofia Vitale-Gill to the Human
Services/Human Rights Commission as a youth member.
Staff Recommendation: Approve the appointmenf.
C. Consider passing an ordinance amending the City Fee Table by adding rental
charges for use of the community room and Smartboard at the Cottage Grove
Ice Arena.
Staff Recommendation: Pass the ordinance amending the City Fee Table. The community room
renfal charge will be $15.00 per hour plus tax, and the Smartboard usage charge will be a ffat
$90.00 fee plus fax.
SEPTEMBER 2, 2009 AGENDA
Cottage Grove City Council
D. Consider adopting a resolution accepting a donation of $100.00 to the Cottage
Grove Fire Department by Chad Meyer through a charitable donation prograrn
with Residential Mortgage Group, Inc.
Staff Recommendafion: Adopt the resolutron acceptrng the donation.
E. Consider adopting a resolution accepting a donation from 3M for Strawberry
Fest.
Staff Recommendation: Adopt the resolution accepfing the donation.
F. Consider adopting a resolution accepting the Bryne JAG grant award in the
amount of $27,122.00 from the U.S. Department of Justice to preserve the
Police P.T. Clerical and City Clerk P.T. OJT positions through 2010.
Staff Recommendation: Adopt the resolution accepting the grant.
G. Consider authorizing an application to the Department of Transportation for a
TIGER Discretionary Grant for the TH 61/County Road 19 Interchange
improvement Project in the amount of $35 million.
Sfaff Recommendation: Adopt fhe resolufion authorizing the grant application.
H. Consider accepting the resignation of Carol Logan from the Human
ServiceslHuman Rights Commission and declare a vacancy.
Staff Recommendatron: Accept the resignation and declare a vacancy.
I. Consider approving the Volunteers in Policing (VIP) program and the Rewards
for Excellence Incentive for police reserves and VIPs.
Staff Recommendation: Approve fhe Volunfeers in Policing (VIP) program and the Rewards for
Excellence Incentive for police reserves and VIPs.
J. Authorize the purchase of five (5) Philips Digital Handheld Recorders with
docking stations for the Investigative Division for a total of $1,795.00 plus
shipping & tax.
Staff Recommendation: Approve the purchase. This purchase would be reimbursed through the
Washrngton County Task Force Forfeiture Fund.
K. Consider approving the use and discharge of archery equipment on the
properties of Lauren Sirotiak, 8465 110th Street; Nancy Juckel, 8451 110th
Street; and W illiam Petrich, 8275 110th Street, for the purposes of archery
hunting during the 2009 season.
Staff Recommendation: Approve the rssuance of temporary archery permits fo Lauren Sirotiak,
Nancy Juckel and William Petrich to allow archery hunting on their property for the 2009 season
only.
L. Consider accepting and approving the 2009 — 2010 maps designating areas to
discharge archery and firearms within the city.
Sfaff Recommendation: Approve the 2009 — 2010 archery and firearms maps.
M. ConsidP!' authorizi! khe f!/l�yor 3nd City Adminis#rakar to sign #he release o#
gravel tax adjustment from Washington County.
Staff Recommendation: Authorize the Mayor and Cify Administrator to sign the document.
N. Consider approving and authorizing the distribution of the Request for
Proposals for a Geographic Information System (GIS) Professional Services
and Infrastructure Asset Management Services for the City of Cottage Grove.
Sfatf Recommendation: Approve and authorize the distribution of the request for proposal.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES
SEPTEMBER 2, 2009 AGENDA
Cottage Grove City Council
PUBLIC HEARWGS
A. Consider closing the public hearing and take no action on a roadway easement
vacation at 6320 Kirkwood Avenue South as the property owners withdrew their
request.
Staff Recommendafion: Close the public hearing and take no action on the roadway easement
vacation at 6320 Kirkwood Avenue. This Public Hearing was continued from the August 12,
2009 Regular Cify Council Meeting.
7. BID AWARDS
UNFINISHED AND NEW BUSINESS
A. Review information concerning City Commission Term Limits and discuss
desired changes.
Staff Recommendation: Provide direction.
B. Consider adopting a resolution establishing wages for part-time and temporary
employees, repealing Resolution No. 2009-124.
Staff Recommendation: Adopt the resolution.
C. Consider adopting resolutions adopting the proposed 2010 budget and the
proposed 2009 tax levy collectible in 2010 for the City of Cottage Grove, and
consider setting the Public Comment Meeting to discuss the proposed budget
and levy.
Staff Recommendation: Adopt the resolutions as presenfed, and set the Public Comment
Meeting for Wednesday, December 2, at the Regular City Council Meeting.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS
10. COUNCIL COMMENTS AND REQUESTS
11. PAY BILLS
A. Approve payment of check numbers 163773 to 164050 in the amount of
$876,5�8.94.
12. WORKSHOP SESSION — OPEN TO PUBLIC
13. WORKSHOP SESSION — CLOSED TO PUBLIC
A. City Administrator Mid-Year Performance Review.
ADJOURNMENT