HomeMy WebLinkAbout2010-04-07 PACKET 07.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 4/7/10
PREPARED BY Public Works Les Burshten
ORIGINATING DEPARTMENT STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the contract for the 2010 Seal Coat Program to Pearson Brothers, Inc. in
the amount of $287,974.41.
STAFF RECOMMENDATION
Adopt the resolution awarding the contract for the 2010 Seal Coat Program to Pearson
Brothers, Inc. in the amount of $287,974.41.
BUDGET IMPLICATION $453,200.00 $287,974.41 Sealcoating Budg
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
ADVISORY COMMISSION ACTION
❑ PLANNING
❑ PUBLIC SAFETY
❑ PUBLIC WORKS
❑ PARKS AND RECREATION
❑ HUMAN SERVICES /RIGHTS
❑ ECONOMIC DEV. AUTHORITY
SUPPORTING DOCUMENTS
DATE
REVIEWED
APPROVED
DENIED
❑
❑ ❑
❑
❑ ❑
❑
❑ ❑
❑
❑ ❑
❑
❑ ❑
❑
❑ ❑
❑
❑ ❑
® MEMO /LETTER: Allan Larson, April 1, 2010
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER: Bid Tabulation
ADMINISTRATORS COMMENTS
City/Administrator _ D to
COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER
—
WHEREAS, Plans and specifications were completed according to
city standards, and
WHEREAS, bids were requested to provide the necessary work; and
WHEREAS, four firms submitted bids; and
WHEREAS, it appears that Pearson Brothers, Inc. is the lowest
responsible bidder; and
WHEREAS, it is the recommendation of the City Engineer that the
contract be awarded to Pearson Brothers, Inc.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City
of Cottage Grove, County of Washington, State of Minnesota, that the bid for the
2010 Seal Coat Program to be awarded to Pearson Brothers, Inc. in the amount
of $287,974.41.
Passed this 7th day of April, 2010.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
From: Allan Larson, Engineering
Date: 4/1/10
Subject: 2010 Seal Coat Program — Bid Award
Bids were opened for the project stated above on April 1, 2010. Transmitted herewith is a
copy of the bids for your information and file. Copies will also be distributed to each Bidder.
There were a total of 4 complete bids. The following summarizes the results of the bids
received:
Contractor
Bid Amount
Low Pearson Brothers Inc.
$ 287,974.41
#2 Allied Blacktop Co.
$ 288,281.45
#3 Astech Corp.
$ 331,911.89
#4 Fahrner, Inc.
$ 361,228.07
The low bid on the project was Pearson Brothers, Inc. at $ 287,974.41
If the City Council wishes to award the project to the low bid, then Pearson Brothers, Inc.
should be awarded the project for the $ 287,974.41
Contract Item
Emulsified Asphalt
Cationic CRS -2
Latex Modified
Cationic CRS -2 L.M
FA -2 Aggergate
1/8" Chip Aggergate
BID TABULATION SHEET
2010 SEAL COAT PROGRAM
Pearson Bros. Inc.
Quantity Unit Cost Total Cost
68,864 $ 2.99 $ 205,90336
16,995 $ 3.39 $ 57,613.05
2,755 $ 7.00 $ 19,285.00
739 $ 7.00 $ 5,17300
$ 287,970.41
Allied Slac
Unit Cost
$ 2.80 $
$ 3.15 $
$ 12.00 $
$ 12.00 $
kt� _
Total Cost Ui
192,81920 $
53,53425 $
33,080.00 $
8,868.00 $
288,281.45
Astech Corp. Fahmer ASphalt.Inc
lit Cost Total Cost Unit Cost Total Cost
2.51 $ 172,848.64 $ 3.53 $ 243,089.92
335 $ 56,933.25 $ 6.20 $ 105,419.99
25.00 $ 68,875.00 $ 3,64 $ 10,028.20
45.00 $ 33,255.00 $ 3.64 $ 2,68996
$ 331,911.89 $ 361,228.07