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HomeMy WebLinkAbout2010-05-05 PACKET 04.G.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 05105/2010 a , PREPARED BY Engineering Jennifer Levitt ORIGINATING DEPARTMENT STAFF AUTHOR COUNCIL ACTION REQUEST Approve the plans and specifications and establish a June 10, 2010 bid date for the 2010 Pavement Management Project. STAFF RECOMMENDATION Recommend the Council adopt the resolution approving the plans and specifications and establishing a June 10, 2010 bid date for the 2010 Pavement Management Project. ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES /RIGHTS ❑ ECONOMIC DEV. AUTHORITY SUPPORTING DOCUMENTS DATE REVIEWED APPROVED DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ® MEMO /LETTER: Jennifer Levitt, April 28, 2010. ® RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ® OTHER: Plans and Specifications. ADMINISTRATORS COMMENTS City Administrator / Date COUNCIL ACTION TAKEN: MAPPROVED ❑ DENIED ❑ OTHER reT Kulreril • RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND ESTABLISHING A BID DATE FOR THE 2010 PAVEMENT MANAGEMENT PROJECT WHEREAS, plans and specifications have been prepared in accordance with the City standards and specifications for the 2010 Pavement Management Improvement Project; and WHEREAS, the City Engineer has presented such plans and specifications to the City Council for approval. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, as follows 1. Sealed bids will be received in the office of the City Clerk until 11:00 a.m. on Thursday, June 10, 2010. Passed this 5th day of May, 2010. Myron Bailey, Mayor Attest: Caron M. Stransky, City Clerk CITY OF COTTAGE GROVE MINNESOTA To: Honorable Mayor and City Council Ryan Schroeder, City Administrator From: Jennifer M. Levitt, P.E., City Engineer Date: April 28, 2010 Re: 2010 Pavement Management Approve Plans and Specifications Establish Bid Date Background: On October 21, 2009 the City Council authorized a feasibility report for the 2010 Pavement Management Project to be prepared. The 2010 Pavement Management area is for the River Acres Area, known as District H as established by the 1994 Pavement Management Program. The City Council held workshop session on December 2, 2009 to discuss the various elements of the proposed improvements. A neighborhood meeting was held for the proposed area on January 7, 2010 at the Cottage Grove City Hall. The feasibility report was approved on February 17, 2010 and a Public Hearing was held on March 17, 2010. The project was ordered and plans and specifications were requested to be prepared on March 17, 2010. Discussion: Plans and Specifications Plans and specifications have been prepared in accordance with the City standards and specifications. The engineers estimate for the improvements is $1,170,731.00 this compares to the feasibility report value of $1,171,135. Funding for this project will be from assessments, Storm Water Utility and general levy as outlined in the feasibility report. A June 10, 2010 at 11:00 a.m. bid date will provide ample time to provide required notification to contractors. 7 It is recommended the Council adopt the attached resolution approving the plans and specification and establishing a June 10, 2010 bid date for the 2010 Pavement Management Project. w. 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