HomeMy WebLinkAbout2010-05-05 PACKET 04.K.REQUEST OF CITY COUNCIL ACTION
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COUNCIL AGENDA
MEETING ITEM #
DATE 05/05/201
Engineering
ORIGINATING DEPARTMENT
Jennifer Levitt
STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the contract for to the lowest accepted quote, supplied by Fahrner Asphalt
Inc. at $ 42,500.00 for Trail -HSL and Minnesota Asphalt Maintenance at $ 18,192.10 for Trail -
Mat.
STAFF RECOMMENDATION
Adopt the resolutions awarding the contract for to the lowest accepted quote, supplied by
Fahrner Asphalt Inc. at $ 42,500.00 for Trail -HSL and Minnesota Asphalt Maintenance at $
18,192.10 for Trail -Mat.
IMPLICATI BUDGET •i 10 00 $60
BUDGETED 1
SUPPORTING DOCUMENTS
® MEMO /LETTER: Allan Larson, April 16, 2010.
® RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
® OTHER: Trail Map
ADMINISTRATORS COMMENTS
FUNDING SOURCE
City Administrator ; - 5 ate
COUNCIL ACTION TAKEN:
1217
❑ OTHER
From: Allan Larson
Date: 4/16/10
Subject: 2010 Micro Surfacing Bituminous Trails -- Quotes
BACKGROUND / DISCUSSION:
Quotes were opened for the project stated above on April 15, 2010. Transmitted herewith is a
copy of the quotes for your information and file. Copies will also be distributed to each Quoter.
Three quotes were sent to contractors (Gopher State Sealcoat, Minnesota Asphalt
Maintenance and Fahrner Asphalt, Inc.), two quotes received; one contractor submitted a
quote for the Trail -Mat mix only at $18,192.10.
We will accept both contractors, and award the quotes for bituminous trail resurfacing, with
Trail -HSL mix and Trail -Mat mix to Fahrner Asphalt and Minnesota Asphalt respectfully.
The following summarizes the results of the quotes received:
Desi n Mix
Engineers Estimatel
Fahrner Asphalt
Minnesota Asphalt'.
Trail -HSL
$40,128.00
$42,500. 00
No Quote
Trail -Mat
$17,210.00
$24,250.00
$18,192.10
Total
$57,338.00
$ 66,750.00
$ 18,192.10
The low quote on this project for Trail -HSL is Fahrner Asphalt at $ 42,500.00
The low quote on this project for Trail -MAT is Minnesota Asphalt Maintenance at $ 18,192.10
Both quotes compare favorability to the Engineers Estimate.
It is recommended to award the project to the lowest accepted quote, supplied by Fahrner
Asphalt Inc. at $ 42,500.00 for Trail -HSL and Minnesota Asphalt Maintenance at $ 18,192.10
for Trail -Mat.
RESOLUTION NO. 2010-
RESOLUTION AWARDING QUOTE FOR TRAIL -HSL TO FAHRNER
ASPHALT, INC. IN THE AMOUNT OF $42,500.00
WHEREAS, Plans and specifications were completed according to
city standards, and
WHEREAS, quotes were requested to provide the necessary work;
and
WHEREAS, three firms were sent quotes, one submitted quotes; and
WHEREAS, it appears that Fahrner Asphalt, Inc. is the lowest
responsible quoter; and
WHEREAS, it is the recommendation of the City Engineer that the
contract be awarded to Fahrner Asphalt, Inc.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City
of Cottage Grove, County of Washington, State of Minnesota, that the quote for
the Trail -HSL to be awarded to Fahrner Asphalt, Inc. in the amount of
$42,500.00.
Passed this 5th day of May, 2010.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
RESOLUTION NO. 2010-
RESOLUTION AWARDING QUOTE FOR TRAIL -MAT TO MINNESOTA
ASPHALT MAINTENANCE IN THE AMOUNT OF $18,192.10
WHEREAS, Plans and specifications were completed according to
city standards, and
WHEREAS, quotes were requested to provide the necessary work;
WHEREAS, three firms were sent quotes, two submitted quotes; and
WHEREAS, it appears that Minnesota Asphalt Maintenance is the
lowest responsible quoter; and
WHEREAS, it is the recommendation of the City Engineer that the
contract be awarded to Minnesota Asphalt Maintenance
NOW THEREFORE BE IT RESOLVED, by the City Council of the City
of Cottage Grove, County of Washington, State of Minnesota, that the quote for
the Trail -Mat to be awarded to Minnesota Asphalt Maintenance in the amount of
$18,192.10.
Passed this 5th day of May, 2010.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk