HomeMy WebLinkAbout2010-03-03 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM #
DATE 03/03/201
PREPARED BY
Engineering
ORIGINATING DEPARTMENT
Jennifer Levitt
STAFF AUTHOR
COUNCIL ACTION REQUEST
Consider awarding the contract for the 2010 Joint Street Sweeping to Mike Mc Phillips, Inc. in
the amount of $71.35 per hour.
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Adopt the resolution awarding the contract for the 2010 Joint Street Sweeping to Mike Mc
Phillips, Inc. in the amount of $71.35 per hour.
BUDGET IMPLICATION $25,000.00 $31,394.00 3200
$28,540.00 (CG P ortion)
BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE
SUPPORTING DOCUMENTS
❑ MEMO /LETTER: Allan Larson, February 22, 2010.
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
❑ OTHER:
ADMINISTRATORS COMMENTS
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City Administrator Date
COUNCIL ACTION TAKEN: APPROVED ❑ DENIED ❑ OTHER
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RESOLUTION NO. 2010-
RESOLUTION AWARDING QUOTE FOR 2010 JOINT STREET SWEEPING TO
MIKE MC PHILLIPS, INC. IN THE AMOUNT OF $71.35 PER HOUR
WHEREAS, Plans and specifications were completed according to
city standards, and
WHEREAS, quotes were requested to provide the necessary work;
WHEREAS, three firms submitted quotes; and
WHEREAS, it appears that Mike Mc Phillips, Inc. is the lowest
responsible quoter; and
WHEREAS, it is the recommendation of the City Engineer that the
contract be awarded to Mike Mc Phillips, Inc.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City
of Cottage Grove, County of Washington, State of Minnesota, that the quote for
the 2010 Joint Street Sweeping to be awarded to Mike Mc Phillips, Inc. in the
amount of $71.35 per hour.
Passed this 3rd day of March, 2010.
Myron Bailey, Mayor
Attest:
Caron M. Stransky, City Clerk
CITY OF COTTAGE GROVE
MINNESOTA
To: Honorable Mayor and City Council
Ryan Schroeder, City Administrator
From: Allan Larson
Date: 2/22110
Subject: 2010 Joint- City Wide Street Sweeping -- Quotes
BACKGROUND / DISCUSSION:
The Cities of Cottage Grove and Newport this year did a Joint -City Wide Street Sweeping
Program.
Cottage Grove:
The City divides its program into three (3) zones. Each zone is assigned two (2) city trucks to
haul sweepings to its designated disposal site and two (2) contracted high dump sweepers to
deposit sweepings into city trucks.
Newport:
The City divides its program into two (2) zones. Because the City can only provide a maximum
of three (3) dump trucks to this program, only one (1) zone will be completed at a time.
There were a total of 3 complete quotes. The following summarizes the results of the quotes
received:
Approximate Total
Contractor Quoted Amount (400 to 490 Hours)
Low Mike Mc Phillips, Inc. $ 71.35/ Hour $ 28,540.00 $ 34,961.50
#2 Pearson Bros. Inc. $ 74.00/ Hour $ 29,600.00 $ 36,260.00
#3 Allied Blacktop Company $ 76.00/ Hour $ 30,400.00 $ 37,240.00
The low quote on the project was Mike Mc Phillips, Inc. at $71.35/ Hour.
The 2010 Cottage Grove budget amount was $ 25,000.00
The 2010 Cottage Grove City Wide Street Sweeping Program estimates 400 to 450 Hours
or an estimated cost ranging from $ 28,540.00 to $ 32,107.50
The City of Newport Street Sweeping Program estimates 40 Hours or $ 2,854.00
RECOMMENDATION:
It is recommended to award the project to the low quote, supplied by Mike Mc Phillips, Inc. for
$ 71.351 Hour.