HomeMy WebLinkAbout2010-02-17 PACKET 01.0. 6:00 WKSPREQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA
MEETING ITEM # 6 :C0
DATE 2-17-2010 11�10
PREPARED BY:
Administration
ORIGINATING DEPARTMENT
Ryan Schroeder
DEPARTMENT HEAD
COUNCIL ACTION REQUEST:
Workshop: Joint Meeting with Economic Development Authority.
STAFF RECOMMENDATION:
BUDGET IMPLICATION:
BUDGETED AMOUNT
ADVISORY COMMISSION ACTION:
❑ PLANNING
❑ PUBLIC SAFETY
❑ PUBLIC WORKS
❑ PARKS AND RECREATION
❑ HUMAN SERVICES/RIGHTS
❑ ECONOMIC DEV. AUTHORITY
SUPPORTING DOCUMENTS:
IfyAllgo
r MEMO/LETTER:
❑ RESOLUTION:
❑ ORDINANCE:
❑ ENGINEERING RECOMMENDATION:
❑ LEGAL RECOMMENDATION:
Z OTHER: Attachments
ADMINISTRATORS COMMENTS:
REVIEWED
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ACTUAL AMOUNT
APPROVED
DENIED
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ICS
City Administrator Date
COUNCIL ACTION TAKEN: FIAPPROVED ❑ DENIED EOTHER
http://156.142.9.3/intranet/Administration Forms/City Council Action Form - Read Only.doc
ECONOMIC
DEVELOPMENT
AUTHORITY
Wednesday, February 17, 2010
6:00 P.M. Regular Meeting
Admin Conference Room
Cottage Grove City Hall
1. Call to Order by Mayor Bailey
2. 2010 Council Goals
3. Economic Development and Land Use
4. ShopQA Update
5. Open Discussion
6. Adjourn
2010 City Council Goal
Commercial and Industrial Development
Place emphasis on quality retail, restaurant, and industrial recruitment. Development enhancements within all
commercial districts include the use of development controls, architectural standards and high quality site features.
Particular emphasis will be placed on the Gateway North Redevelopment District, Jamaica /Cottage View development,
the Industrial Park and high quality master planned development in the East Ravine.
Goal Specifics
Continue to increase quality of commercial structures and neighborhoods.
Prospect for specific end users by category, including restaurants, big /junior box and specialty retailers, and
service and entertainment venues as identified in the 2009 commercial market study. Provide a list of
specific measures taken and specific contacts made to both Commercial and Industrial prospects.
Concentrate industrial prospecting on high job industries. Include results within annual performance
measures.
Ensure that we continue a staged, moderate, residential development pace.
Provide for continued development of the industrial park, redevelopment of the Gateway District and planning
for the Cottage View and infill sites including the Rodeo and Majestic redevelopment opportunities. Include a
business community feedback mechanism to include prospects not attracted to a local development site.
Improve reporting to EDA and Council.
Update business attraction /retention marketing plan and strategy.
Provide for enhanced Chamber, EDA, Council business outreach coordination.
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CITY OF COTTAGE GROVE
AMU �, MINNESOTA
At the February gth EDA meeting staff presented to the board the opportunity to add a platform
to the City's web site called ShopQA (governments supporting businesses). ShopQA creates
a vibrant online support platform where local businesses can continually update information,
news and coupon listing while taking customer inquiries and assembling customer lists. The
three main elements of ShopQA are: find information about retailer, submit questions to
retailer, and sign up for retailer eNews. In effect, it can become a one -stop shopping site to
access every retailer within the community.
For set -up ShopQA takes the list of all of our retail businesses in town and lists them on our
web site and they approach each of these retail businesses to explain how they can use their
online listing on our site for promotional purposes at no cost to them. Even if the business
does not want to participate they are still included on the list of total retail businesses in
Cottage Grove with their contact information.
The board passed a motion at the February gth meeting to move forward with the ShopQA
platform, and asked staff to go back to ShopQA and ask for a reduction in price. Staff was
able to re- negotiate the contract and the initial set -up fee went from $2,000 down to $1,000
and the monthly fee from $250 to $200.
Enclosed is a copy of the updated contract. The newly negotiated contract initial cost to the
City would be $1,000 ($500 paid the first year and $500 paid the second year) plus a monthly
fee of $200. There would be no cost to any of the businesses that we list on the site. The
initial contract is for a 2 year term. To expand the presence staff intends to link this site at the
Chamber and has solicited the Chamber to advertise the opportunity to its members.
EDA Action: Information only.
WEBQA SERVICES AGREEMENT
For GovQA Services
THIS SERVICE AGREEMENT (the "Agreement") between
WEBQA, Inc. ( "WEBQA ") with its principal place of business at 900
S. Frontage Road, Suite 110 Woodridge, IL, 60517 and The City of
Cottage Grove, a city with its principal place of business at 7516 80th
Street South Cottage Grove, MN 55016 ( "Customer ") is made
effective as of February 1, 2010. ( "Effective Date ".)
1. WEBQA DELIVERY OF SERVICES:
WEBQA grants to Customer a non - exclusive, non - transferable,
limited license to access and use the GovQA Service on the
Authorized Website(s) identified in Schedule 1 in consideration of
the fees and terns described in Schedule 1.
2. CUSTOMER RESPONSIBILITIES:
Customer acknowledges it is receiving only a limited license to use
the Service and related documentation, if any, and shall obtain no
title, ownership nor any other rights in or to the Service and related
documentation, all of which title and rights shall remain with
WebQA. In addition, Customer agrees that this license is limited to
applications for its own use and may not lease or rent the Service nor
offer its use for others. All Customer data is owned by the Customer.
Customer agrees to maintain the Authorized Website(s) identified in
Schedule 1, provide WEBQA with all information reasonably
necessary to setup or establish the Service on Customer's behalf, and
allow a "Powered by GovQA" logo with a hyperlink to WebQA's
website home page on the Authorized Website,
3. SERVICE LEVELS:
WEBQA will use commercially reasonable efforts to backup and
keep the Service and Authorized Website(s) in operation consistent
with applicable industry standards and will respond to customers'
requests for support during normal business hours.
Upon any termination, WebQA will discontinue Services under this
agreement; WebQA will provide Customer with an electronic copy of
all of Customer's data, if requested; and, provisions of this
Agreement regarding Ownership, Liability, Confidentiality and
Miscellaneous will continue to survive.
6. INDEMNIFICATION
Each Party agrees to fully indemnify and hold harmless the other for
any and all costs, liabilities, losses, and expenses resulting from any
claim, suit, action, or proceeding brought by any third party.
7. ACCEPTABLE USE:
Customer represents and warrants that the Services will only be used
for lawful purposes, in a manner allowed by law, and in accordance
with reasonable operating rules, policies, terms and procedures.
WEBQA may, upon misuse of the Services, request Customer to
terminate access to any individual and Customer agrees to promptly
comply with such request unless such misuse is corrected.
8. CONFIDENTIALITY:
Each party hereby agrees to maintain the confidentiality of the other
party's proprietary materials and information, including but not
limited to, all information, knowledge or data not generally available
to the public which is acquired in connection with this Agreement,
unless disclosure is required by law. Each party hereby agrees not to
copy, duplicate, or transcribe any confidential documents of the other
party except as required in connection with their performance under
this Agreement. Customer acknowledges that the Services contain
valuable trade secrets, which are the sole property of WebQA, and
Customer agrees to use reasonable care to prevent other parties from
learning of these trade secrets or have unauthorized access to the
Services. WebQA will use reasonable efforts to insure that any
WebQA contractors maintain the confidentiality of proprietary
materials and information.
THE SERVICES ARE PROVIDED ON AN "AS IS" BASIS, AND
CUSTOMER'S USE OF THE SERVICES IS AT ITS OWN RISK.
WEBQA DOES NOT WARRANT THAT THE SERVICES WILL
BE UNINTERRUPTED OR ERROR -FREE.
4. WARRANTY AND LIABILITY:
WEBQA MAKES NO REPRESENTATION OR WARRANTY AS
TO MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE OF THE SERVICE AND SHALL HAVE NO
LIABILITY FOR ANY CONSEQUENTIAL DAMAGES OF ANY
KIND INCLUDING, BUT NOT LIMI"PED TO, DATA LOSS AND
BUSINESS INTERRUPTION, AND THE PARTIES AGREE THAT
THE ONLY REMEDIES THAT SHALL BE AVAILABLE TO
CUSTOMER UNDER THIS AGREEMENT SHALL BE THOSE
EXPRESSLY SET FORTH IN THIS AGREEMENT. WEBQA'S
LIABILITY UNDER ANY CIRCUMSTANCE INVOLVED
HEREIN IS EXPRESSLY LIMITED TO THE AMOUNT
RECEIVED UNDER THIS AGREEMENT.
5. TERMINATION:
Either party may terminate this agreement if the terminating party
gives the other party sixty (60) day's written notice prior to
termination. Should Customer terminate without cause after the first
date of the term as defined in Schedule 1, Customer must pay the
balance of the current contracted term and this payment obligation
will immediately become due. WebQA may terminate services if
payments are not received by WebQA as specified in Schedule 1.
9. MISCELLANEOUS PROVISIONS:
This Agreement will be governed by and construed in accordance
with the laws of the State of Minnesota.
WEBQA may not assign its rights and obligations under this
Agreement, in whole or part, without prior written consent of
Customer, which consent will not be unreasonably withheld.
10. ACCEPTANCE:
Authorized representatives of Customer and WEBQA have read the
foregoing and all documents incorporated therein and agree and
accept such terms effective as of the date first written above.
Customer: The City of Cottage Grove
Signature:
Print Name:
Title:
WebQA Inc.
Signature:
Print Name: John Dilenschneider
Title: CEO
Date:
Date:
WEBQA SERVICES AGREEMENT
For GovQA Services
Schedule I
A. Services: Software:
Seats:
Data:
B. Fees: Main Modules:
C. Billing:
D. Remittance:
Q ShopQA 0 Directory 0 Submit Question Function
Map Function 0 Top 5 0 Subscribe cNews Function
Unlimited Seats
All Customer Data is Owned By Customer
At a Locked -In subscription cost per month for term of
Implementation and Training:
0 One -time setup of business information into portal
$200
At a Locked -In cost of $1,000
Storage:
f Q 10 GB storage free with service Additional 1 OGB is $20 /mon
Annual Billable Term Starting: March 1, 2010 Ending: March 1, 2012. First year $500.00
implementation is due plus the $200 /mo. Year two the second $500.00 implementation is due along
with the $200 /mo. Upon the expiration of this initial term, the tern will continue to auto -renew to
subsequent annual Optional Terms unless Customer notifies WEBQA in writing of its intention not to extend
the tern at least sixty (60) days prior to expiration of the current term end date. Renewal terms will not
increase by more than eight percent.
Fees are exclusive of all taxes. Fees are billed on an annual basis in advance and are due upon receipt of
invoice. This secures site, servers and resources necessary to begin project.
Payments over 45 days from initial contract start date will accrue interest at a rate of one (I %) per month.
Renewal payments made after contract renewal date will accrue interest at a rate of one (1%) per month
All payments should be made directly to WebQA and will not be deemed received until actually received in
WebQA offices. WebQA mailing address for all payments is:
Accounts Receivable Dept.,
WebQA Inc,
900 S. Frontage Road, Suite 110
Woodridge, IL 60517
E. Special: No special implementation or customization at this time.
F. Contacts:
Organization
Main Contact Name: Title:
Address: _ City State: Zip:
Work Phone: Cell Fax:
Billing Contact Name:
Title:
Address: ______ City State: Zip:
Work Phone: Cell Fax:
Purchase Order Number: Duns Number:
Economic Development and land use
The following provides a brief description of key land use issues and suggested questions for discussion.
Gateway North has been the focus of the City's redevelopment efforts for the past decade. Currently,
parcels totaling 36 acres in the district are vacant or possible candidates for redevelopment.
v Doe the Gateway area remain the City's top priority for commercial?
2. Norris Market Place
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The redevelopment plan for the area called for commercial development on the 7.5 acre parcel at the
corner of 80th Street and Hadley Avenue. In the past one to two years there has been limited interest
from commercial users in the site.
a Should Other, non-commercial, uses be considered:
3. Horne Depot
The vacant 10 -acre site is vacant and scheduled to he auctioned on January 19 to 21, 2010.
a if a buyer proposes to redevelop the site, what is the City's vision for
redevelopment?
is multiple - family residential an acceptable use for the site?
5. Cottage View Area
Cottage View has been envisioned as a sub - regional shopping center, developed by a single
developer. Significant roadway improvements to the Innovation Road interchange and frontage
roads are necessary to serve the site.
* Given the current downturn ' development,
willing to wait several years for the vision for the site to be realized?
* Would either a phased development of multiple developers be
6. Langdon Village
Langdon has been guided for mixed -use commercial and residential development. It is also the
proposed location of the Cottage Grove station for the future Red Rock Corridor. The Washington
County Railroad Authority is preparing a master plan for Langdon, which is expected to be complete
in early 2011.
Does mixed -case development remain the appropriate use for Langdon?
* Should the Public Works facility be included in redevelopment plans?
7. County Road 19 and 70th Street (Cedarhurst Area)
The East Ravine Plan calls for neighborhood commercial development in the area east of County
Road 19. The phasing plan has this area following Cottage View in the sequence of development.
* Would the City accept development of this area before Cottage thew?
* 8s big boys commercial development appropriate for this area?
8. East Ravine Residential Development
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No development has occurred in this area since it was opened for development in 2007. Recently,
developers have begun to show some, albeit slight, interest in residential development in the Upper
Ravine. Developers have indicated that the housing products they would produce would be
downsized from those proposed just a few years ago for this area.
Should the City continue to require significant amenity features (e.g.,
Ravine Partway green buffer strips) in this area?
* Will housing €snits that are srnalier than those origina €ly envisioned be
acceptable?
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No development has occurred in this area since it was opened for development in 2007. Recently,
developers have begun to show some, albeit slight, interest in residential development in the Upper
Ravine. Developers have indicated that the housing products they would produce would be
downsized from those proposed just a few years ago for this area.
Should the City continue to require significant amenity features (e.g.,
Ravine Partway green buffer strips) in this area?
* Will housing €snits that are srnalier than those origina €ly envisioned be
acceptable?